Election Officials’ Accreditation PowerPoint

1 8/17/201712017 Election OFFICIALS Accreditation PROGRAM OVERVIEW1. Housekeeping2. Online Pre Work3. Attend In Person Class4. Online Post Work5. Take Exam in eLearning8/17/20172 Controlling Legal AuthorityMichigan Election LawNational voter registration Act (NVRA)Uniformed & Overseas Citizens Absentee Voting Act (UOCAVA)Military & Overseas voter Empowerment Act (MOVE)Help America Vote Act (HAVA)Promulgated RulesAttorney General OpinionsFederal & State Judicial RulingsCHAPTER 1 STRUCTURE OF MICHIGAN ELECTIONS1 1 STRUCTURE OF MICHIGAN ELECTIONSS ecretary of StateBoard of State CanvassersBureau of ElectionsBoard of County Canvassers County Election CommissionCounty ClerksLocal Election CommissionLocal Clerks1 48/17/20173 LOCAL Election COMMISSION1 5 Approving Ballots Appointing Election Inspectors Public Accuracy Test Precinct Changes/Consolidations Adoption of resolution outlining delegated dutiesOpen Meeting RequiredCOUNTY/LOCAL Election COMMISSION DUTIES1 68/17/20174 General ElectionState PrimaryCity ElectionSpecial ElectionPresidential PrimaryTYPES OF ELECTIONS1 8 Citizen checkbox18 by

2 Election May register as early as 30 days = close of registrationVOTER registration CHAPTER 2 voter QUALIFICATIONS8/17/20175 QUALIFIED voter FILE DATA EXCHANGEB ranch TransactionDrivers License FileQualified voter FileLocal Clerk2 2 Cancels VoterPull Master Card and Retain 5 yearsMoved ToNew voter to the jurisdictionSend voter ID Card & Create Master CardMoved FromVoter s address was updated within the jurisdictionSend voter ID Card & Update Master CardChanged Address ToNew voter to the State & jurisdictionSend voter ID Card & Create Master CardNew VoterVOTER REGISTRATIONQUALIFIED voter FILE INBOXC ancels VoterPull Master Card and Retain 5 yearsStatus Changed to CancelVoter updated their name, DOB, gender, voter ID Card (if nec.)

3 & Update Master CardVoter Info UpdatedCancels VoterPull Master Card and Retain 5 yearsMoved Out of StateMoves voter to a verify statusNo Action Required, state sends notice & sets CCDS urren dered License2 38/17/20176 Street IndexDetermines Precincts & DistrictsFeeds Driver File SystemDetermines BallotsQUALIFIED voter FILE STRUCTURE2 4 Branch FormVOTER REGISTRATIONAPPLICATION SOURCES2 58/17/20177 Renewal by Mail FormPublic Assistance Agencies FormMail In FormVOTER REGISTRATIONAPPLICATION SOURCESO ther Armed Forces Recruitment offices * Federal Post Card Application (FPCA) * Walk in *2 5A 5 Ask voter for Picture IDComplete Affidavit of voter Not in Possession of Picture ID if no picture IDVOTER REGISTRATIONCLERK S OFFICE IN PERSON2 68/17/20178 Michigan Election LawMust Vote in Person (MVIP)Does not apply to military, overseas, disabled, or over 60 votersHelp America Vote Act (HAVA)Must enter driver s license number or last four digits of SS# on the registration form; orSend or show at the time of voting a copy of photo ID or paycheck, bill, etc.

4 With name and address (ID)Does not apply to military and overseas votersVOTER REGISTRATIONFIRST TIME APPLICANT MAIL IN FORM2 7 Complete Form Name registration Address Birth Date Signature Citizenship AffirmationReject registration No Name No Residential Address No Year of Birth No Signature (non BAM first time registrants only) Citizenship question answered NoVerify registration Incomplete address Missing date of birth Unsigned form (if previously registered) Branch application never received Citizenship question UnansweredVOTER REGISTRATIONDETERMINING A COMPLETE FORM (NEW REGISTRANTS)2 98/17/20179 Branch FormsData electronically transferred to QVF & in boxVerify forms received transferred to QVFSend voter ID CardCreate Master CardWalk in RegistrantsVerify photo ID or have voter complete the AffidavitClerk enters into QVF selecting Clerk s Office for the registration LocationSend voter ID CardCreate Master CardAll Other FormsClerk enters into QVF selecting the correct registration LocationSend voter ID CardCreate Master CardVOTER REGISTRATIONPROCESSING2 10 Within Jurisdiction or UndeliverableOutside JurisdictionWithin JurisdictionUpdate Address in QVFSend new voter ID CardOutside JurisdictionCancel voter in QVF Reliable Informationfrom a 3rdPartyMark Verify Confirm Address/Moved Within in

5 QVFSend Confirmation NoticeMark Verify Confirm Address/Moved Out in QVFSend Cancellation NoticeProvided by VoterVOTER REGISTRATIONCHANGE OF ADDRESSQVF cancels after 2 Generals if no actionPull Master Card and Retain 5 Years2 148/17/201710 Follow UpQVF ActionInformation TypeMethod ReturnedProvided by VoterNew Address Outside the JurisdictionCancel RegistrationNew Address Within the JurisdictionUpdate Address & Clear StatusSend voter ID Card & Update Master CardConfirms address in registration recordClear StatusUndeliverableChange Status to CH ResidencyQVF Cancels after 2 Generals if no actionVOTER REGISTRATIONRETURNED CONFIRMATION/CANCELLATION NOTICESPull Master Card and Retain 5 Years2 17 voter who has not voted in six consecutive yearsVoter who was sent a confirmation/cancellation noticeRemain eligible votersInactive voters are not counted toward precinct size limitsVOTER REGISTRATIONINACTIVE FILE2 198/17/201711 voter REGISTRATIONCANCELLATIONSV oter authorizes in writingVoter is deceasedBranch application received that states Non Citizen previously entered in error or Customer no longer wants to be registered Notice Required2 20 Except.

6 Driver license or state personal ID card numbers Month and day of birth Phone numbers and/or email addresses Source of voter registration Any information regarding refusal to register to voteVOTER REGISTRATIONVOTER DATA PUBLIC2 238/17/201712 Candidate with Political Party Affiliation Partisan Office Partisan Nominating Petitions Some offices allow $100 filing fee Affidavit of Identity Filing deadlineCandidate without Party Affiliation Partisan Office Qualifying Petitions Affidavit of IdentityNon Partisan Candidate Non Partisan Office Non Partisan Nominating Petitions Affidavit of IdentityCHAPTER 3 CANDIDATE FILINGS3 2 Partisan PetitionNon Partisan PetitionQualifying PetitionPopulationMinMaxMinMaxMinMax0 9,99931062093010,000 24,9992050401006015025,000 49,9995010010020015030050,000 74,99910020020040030060075,000 99,9992004004008006001200100,000 199,99930050060010009001500200,000 499,99950010001000200015003000500,000 999,999 1000200020004000300060001,000,000 1,999,999 20004000400080006000120002,000,000 4,999,999 400080006200120001200024000 Over 5 million (state wide)

7 15000 3000030000600003000060000 CANDIDATE FILINGSPETITION SIGNATURE REQUIREMENTS3 88/17/201713 Provide Receipt of FilingVerify form is completeMust be signed and notarizedCANDIDATE FILINGSPRELIMINARY INSPECTION AFFIDAVIT OF IDENTITY3 11A 25 CANDIDATE FILINGSPRELIMINARY INSPECTION PETITIONS 3 11A 168/17/201714 Acceptable Initials Titles Illegible handwriting Different address Name change Information in incorrect columns Incorrect or no zip code Ditto marksUnacceptable Not registered in jurisdiction Signature crossed out Signature incomplete or not dated Signature dated before allowed Signature dated after circulator No address listed Incomplete signatureCANDIDATE FILINGSREVIEW AND FINAL DETERMINATION3 13 Supplemental FilingsWithdrawal DeadlinePublic Record of PetitionsCampaign Finance Filing RequiredCANDIDATE FILINGSADDITIONAL INFORMATION3 188/17/201715 CHAPTER 4 WRITE IN CANDIDATESMust be filed by 4 on the 2ndFriday before the electionMust be filed for write in votes to countDeclaration requirement waived if a candidate dies after the write in filing deadlineForm found at > Info for CandidatesDeclaration of Intent4 1A 31 Oval must be completed Selection must be written in the correct position on the ballot Tally each name variation Check for false overvotesWRITE IN CANDIDATESRECORDING VOTES4 3 Inspectors Tally & Record Name VariationsCanvassersDetermine AcceptableVariations8/17/201716 Creation of Positions County Chair

8 Of each Party Certifies to County Election Commission By April 1stfor August PrimaryFiling Requirements Affidavit of Identity (only) 13thTuesday prior Represents precinct of residence Campaign Finance not requiredWrite In Candidate Declaration of Intent 4 Friday prior to the Election Election Day Completed at Precinct Special Process if using AVCBCHAPTER 5 PRECINCT DELEGATE CANDIDATESC anvass & Certification5 1A 32 Reasons60 or OverUnable to vote without assistanceExpects to be absent from jurisdictionIn jail awaiting trial or arraignmentAppointed as an Election inspector in a different pctUnable to attend due to religious beliefsCHAPTER 6 ABSENTEE VOTING PROCESS6 28/17/201717 Reason SignatureRequest must be in writing and contain.

9 ABSENTEE VOTINGAPPLICATION PROCESS6 2A 33 ABSENTEE VOTINGPERMANENT APPLICATION LISTV oter Requests to be placed on the listClerk sends application prior to every election6 38/17/2017182 Saturday priorBy Mail4 Monday priorIn Person4 Election DayEmergencyABSENTEE VOTINGDEADLINES6 3 Applicant Member of the Applicant s Immediate Family Person Residing in the Applicant s Household Person Whose Job Includes Handling of Mail Registered Elector Asked to Handle the Application by the Applicant Authorized Election OfficialAuthorizedABSENTEE VOTINGPOSSESSION OF SIGNED APPLICATIONS RESTRICTED6 4A 338/17/201719 Process within 24 hours of receiptCheck ID or have voter sign Affidavit, if issuing the ballot to the voter in personVerify signature with QVF/EMP/master cardRecord transaction in QVF or EMPDo not send to a different residential address within the jurisdictionDo not allow forwardingNo campaign material or Clerk s name on ballot materialsSend by mail when possibleABSENTEE VOTINGBALLOT ISSUANCE PROCESS6 5 Include.

10 Ballot Marking InstructionsInstructions for Absent VotersSecrecy SleeveCorrect BallotBallot Return EnvelopeABSENTEE VOTINGANATOMY OF AN ABSENT voter BALLOT6 68/17/201720 Authorized voter Member of the voter s Immediate Family Person Residing in the voter s Household Person Whose Job Includes Handling of Mail Authorized Election OfficialABSENTEE VOTINGRETURN OF VOTED BALLOTSA ssistance Statement6 7A 47 Verify signature on envelopeRecord transaction in QVF or EMPS ecurely store until Election DayABSENTEE BALLOTINGBALLOT RECEIPT PROCESSING6 8A 438/17/201721 Process a ballot returned by a voter that signed the Affidavit of voter Not in Possession of Photo ID as ChallengedReject a deceased or sentenced absentee voter s ballotPosting of Absentee voter Information required on Election Day 3 timesABSENTEE BALLOTING6 9A 45 QVFEMPMVICABSENTEE VOTINGBALLOT TRACKER/MVIC8/17/201722 Uniformed and Overseas Citizens Absentee Voting Act (UOCAVA) (1986) registration and Absentee Voting ProvisionsFederal Write In Absentee Ballot (FWAB)Federal Voting Assistance Program (FVAP)Military and Overseas voter Empowerment Act (MOVE Act) (2009)1 application for a calendar yearMandating ballots be sent via email or fax if requested45 day ballot delivery requirementBallot trackerMich