Emergency Management Plan - Early Childhood

1 Emergency Management plan - Early Childhood Sparkling Stars Service Manager Address Is the service a designated Neighbourhood Watch Place Fire District Issue Date Last Review Date Next Review Date 1/1/2014 Sparkling Stars Emergency Management plan 2014 Adapted from the DEECD Victoria Emergency Management plan Early Childhood Page 1 of 43 A copy of this plan has been distributed to: Name Title/Organisation Date Email <insert name> Board of Management / Director <insert date> <insert email> <insert name> Local Government Agency <insert date> <insert email> <insert name> Municipal Emergency Response Coordinator, Police <insert date> <insert email> <insert name> <insert title and organisation Manager Operations and Emergency Management , Regional Office, DEECD> <insert date> <insert email> <insert name> <insert organisation CFA/MFB > <insert date> <insert email> <insert name> <insert organisation and title Incident Controller (Chief Warden), Children s Centre> <insert date> <insert email> <insert name> <insert organisation and title Logistics Officer (Warden), Sparkling Stars Children s Centre > <insert date> <insert email> <insert name> < insert organisation and title Communications Officer Sparkling Stars Children s Centre > <insert date> <insert email> <insert name> < insert organisation and title Operations Officer (Area Warden)

2 , Sparkling Stars Children s Centre > <insert date> <insert email> <insert name> < insert organisation and title First Aid Officer, Sparkling Stars Children s Centre > <insert date> <insert email> Sparkling Stars Emergency Management plan 2014 Adapted from the DEECD Victoria Emergency Management plan Early Childhood Page 2 of 43 Contents Contents .. Error! Bookmark not defined. 1. Purpose .. 4 2. Scope .. 4 3. In Case of Emergency .. 4 4. Emergency numbers and key contacts .. 5 5. Service Emergency Contact Information .. 6 Parent /family contact information .. 7 Communication Trees .. 8 6. Service Profile .. 9 7. Risk Assessment .. 11 8. Incident Management Team .. 15 9. IMT Responsibilities .. 17 10. Area Map for External Evacuation .. 21 11. Evacuation Diagram .. 22 12. On-site Evacuation procedure .. 23 13. Off-site evacuation procedure .. 24 14. Lockdown procedures .. 25 15. Lockout Procedure .. 26 16. Shelter-in-place procedures .. 27 17. Emergency response procedures (specific emergencies).

3 28 18. Bomb/substance threat checklist .. 30 19. Emergency drills / training schedule .. 34 20. Children and staff with special needs list .. 35 Appendix A: Emergency Drill/Exercise Observer Record .. 36 APPENDIX B: Emergency Kit Checklist .. 37 A charged mobile phone .. 37 Torch with replacement batteries (or wind up torch) .. 37 A megaphone .. 37 Portable battery powered radio .. 37 Copy of facility site plan and evacuation routes .. 37 Sunscreen and spare sunhats .. 37 Whistle .. 37 Plastic garbage bags and ties .. 37 Sparkling Stars Emergency Management plan 2014 Adapted from the DEECD Victoria Emergency Management plan Early Childhood Page 3 of 43 Toiletry supplies nappies/wipes .. 37 APPENDIX C: Post- Emergency record .. 38 Appendix D: Influenza Pandemic Actions .. 39 For more detail, refer to DEECD Pandemic Incident Response Procedures .. 39 STAGE 1 PREPAREDNESS AND STAGE 2 STANDBY .. 39 Remain alert to the risks of an influenza pandemic; Prepare to commence enhances arrangements and increased vigilance for case detection.

4 39 STAGE 3 RESPONSE .. 41 Pandemic declared. Minimise transmission, minimise mortality and morbidity, maintain essential services and inform, engage and empower the public.. 41 STAGE 4 STAND DOWN .. 43 Sparkling Stars Emergency Management plan 2014 Adapted from the DEECD Victoria Emergency Management plan Early Childhood Page 4 of 43 1. Purpose The purpose of this Emergency Management plan is to provide a detailed plan of how Sparkling Stars will prepare and respond to Emergency situations. 2. Scope This EMP applies to all educators, children, visitors, contractors and volunteers at Sparkling Stars. 3. In Case of Emergency Incident occurs CALL 000 Identify WHO The number and name/s of persons involved. Name of the person reporting the Emergency /critical incident. WHAT The nature of the Emergency /critical incident. WHEN The time you became aware of the Emergency /critical incident. WHERE The location of the Emergency /critical incident and contact phone numbers if the Emergency /critical incident is away from the children s service premises.

5 Report Report serious incident to the Regulatory Authority in accordance with relevant regulatory requirements. Serious Incidents: Children s services operating under the National Quality Framework see Serious Incidents: Children s services operating under the Queensland children s services legislation see Sparkling Stars Emergency Management plan 2014 Adapted from the DEECD Victoria Emergency Management plan Early Childhood Page 5 of 43 4. Emergency numbers and key contacts Group Phone Number Police Life-threatening or time critical Emergency 000 Non-life threatening incident 000 Local Police Station Ambulance 000 Fire Services Authority 000 State Emergency Service DEECD Regional Manager, Operations and Emergency Management South Western Andrea Cox, 5337 8429 North Western Bruce Corrie, 5440 3148 North Eastern Stuart Brain, 5761 2134 South Eastern Kevin O Rourke, 8765 5761 Hospital(s) Gas (check for local number) Electricity (check for local number) Water Corporation (check for local number) Local Government Environment Protection Authority WorkSafe (state) 132 360 Other Cluster Manager Department of Human Services- Child Protection (Regional Office) Department of Human Services (Regional Office) Sparkling Stars Emergency Management plan 2014 Adapted from the DEECD Victoria Emergency Management plan Early Childhood Page 6 of 43 5.

6 Service Emergency Contact Information Role Name Phone No. (Daytime) Phone No. (Mobile) Phone No. ( After Hours) Director/Manager Early Childhood Teacher Early Childhood Teacher Educator Educator WHS Officer Service President/ Committee Chair/Board Approved Provider/ Licensee Other Sparkling Stars Emergency Management plan 2014 Adapted from the DEECD Victoria Emergency Management plan Early Childhood Page 7 of 43 Parent /family contact information Name of parent/ guardian Child s Name Contact Phone/ mobile After hours Alternate contact Sparkling Stars Emergency Management plan 2014 Adapted from the DEECD Victoria Emergency Management plan Early Childhood Page 8 of 43 Communication Trees Figure 1: Example communication tree for a children s service Approved Provider Service Director 000 Emergency Services Staff Member Parent of Parent of Staff Member Parent of Parent of Dept.

7 Education (state) Sparkling Stars Emergency Management plan 2014 Adapted from the DEECD Victoria Emergency Management plan Early Childhood Page 9 of 43 6. Service Profile SERVICE PROFILE SUMMARY Name of service: Sparkling Stars Hours of Operation: Monday to Friday 7am 6pm Service Address: Cascade Peaks Numbers Children: Children/staff with disabilities: Service Phone: Staff: Service Fax: Levels/floors: fill this in only if required Email: Classrooms: fill this in only if required After hours Emergency contact: Name: Phone: Portables: fill this in only if required BUILDING INFORMATION Alarms Type Location Shutoff Instructions Fire fill this in only if required Intrusion fill this in only if required Other fill this in only if required Sparkling Stars Emergency Management plan 2014 Adapted from the DEECD Victoria Emergency Management plan Early Childhood Page 10 of 43 Telephones Location Type Utilities Type Location Shut off Instructions Gas / Propane fill this in only if required Water Electricity Sprinkler System Control Valve Location fill this in only if required Shutoff Instructions fill this in only if required Roof Access Location fill this in only if required Access fill this in only if required On Site Hazards Hazard chemical storage Location Sparkling Stars Emergency Management plan 2014 Adapted from the DEECD Victoria Emergency Management plan Early Childhood Page 11 of 43 7.

8 Risk Assessment Identify Potential Threats/Hazards List the hazards that could cause injury/incident Description of Risk Current Risk Control Measures Risk Rating (refer to OHS Risk Management Procedure Risk Control Measures List the control measures required to eliminate or minimise the risk Consequence Likelihood Risk Level Bushfires Risk of death/injury from burns or smoke inhalation. Risk of property damage or property loss. Risk of psychological injury. Liaise with local fire services to determine potential controls clearing trees, building safety etc. Ensure Emergency Management plan is up-to-date including identification of shelter-in-place and evacuation points. Check CFA website, alerts during the bushfire season. Schedule and practice Emergency evacuation drills on a regular basis. Ensure there is a business continuity plan in place. Severe Possible Extreme Grassfires Risk of death/injury from burns or smoke inhalation. Risk of property damage or property loss.)

9 Risk of psychological injury. Liaise with local fire services to determine potential controls clearing trees, building safety etc. Ensure Emergency Management plan is up-to-date including identification of shelter-in-place and evacuation points. Check CFA website, alerts during the bushfire season. Schedule and practice Emergency evacuation drills on a regular basis. Ensure there is a business continuity plan in place Severe Possible Extreme Complete the risk assessment template and refer to page 20 of the guide to developing an Emergency Management plan for schools and children s services for a detailed risk matrix (to assist in the determination of your risk ratings) and for further guidance on completing a risk assessment. Identify Potential Threats/Hazards List the hazards that could cause injury/incident Description of Risk Current Risk Control Measures Risk Rating (refer to OHS Risk Management Procedure Risk Control Measures List the control measures required to eliminate or minimise the risk Consequence Likelihood Risk Level Sparkling Stars Emergency Management plan 2014 Adapted from the DEECD Victoria Emergency Management plan Early Childhood Page 12 of 43 Fire Risk of injury from burns or smoke inhalation.)

10 Risk of property damage or property loss. Ensure fire services equipment (fire hose reels, fire extinguishers, fire blankets, hydrants) is tested and tagged as per Australian Standards. Test communication systems (PA system) on a regular basis. Ensure there is a fire blanket (tested and tagged to Australian Standards) available in all kitchen areas. Ensure all electrical equipment is tested and tagged as per Australian Standards and that frayed leads, damaged equipment etc are disposed of in an appropriate manner. Ensure there is a business continuity plan in place. Major Unlikely Medium Severe weather, storms Risk of roof down flooding Risk of injury. Risk of property damage. Ensure roofs/gutters/drains are clear. Liaise with SES/local government to identify potential risks . Develop contingency for storage of equipment/materials if necessary. Test communications Ensure there is a business continuity plan in place. Complete the Flood risk identification assessment.