EMERGENCY REQUEST FOR PROPOSALS (Emergency RFP)

1 Page 1 of 176 EMERGENCY REQUEST FOR PROPOSALS ( EMERGENCY RFP) for BUILDING/CONSTRUCTION MANAGEMENT SELECTED SERVICES EMERGENCY RFP #: 107140-064 Date Issued: January 19, 2022 proposal Due Date/Time: February 15, 2022, 3:00 PM CST State of Louisiana Division of Administration Office of Community Development Page 2 of 176 Table of Contents PART 1: ADMINISTRATIVE AND GENERAL INFORMATION .. 7 Purpose .. 7 Background .. 8 Goals and Objectives .. 8 Term of Contract .. 8 Definitions .. 8 Schedule of Events .. 10 proposal Submittal .. 10 Qualification for Proposer .. 11 Mandatory Qualifications: .. 11 Desirable Qualifications .. 11 proposal Response Format .. 12 Cover 12 Table of Contents .. 12 Executive Summary.

2 12 Corporate Background, Financial Condition and Relevant Experience .. 13 Approach and Methodology .. 15 Proposed Staff Qualifications .. 16 Cost proposal .. 16 Certification Statement .. 18 Outsourcing of Key Internal Controls (Not Applicable) .. 18 Number of Copies of PROPOSALS .. 18 Technical and Cost PROPOSALS .. 18 Legibility/Clarity .. 19 Confidential Information, Trade Secrets, and Proprietary Information .. 19 Information Security Controls .. 21 Breach Notification .. 21 proposal Clarifications Prior to Submittal .. 22 Pre- proposal Conference .. 22 Proposer Inquiries .. 22 Blackout Period .. 22 Page 3 of 176 Error and Omissions in proposal .. 23 Changes, Addenda, Withdrawals .. 23 Withdrawal of proposal .

3 23 Waiver of Administrative Informalities .. 24 proposal Rejection/ EMERGENCY RFP Cancellation .. 24 Ownership of proposal .. 24 Cost of proposal Preparation .. 24 Taxes .. 24 Determination of Responsibility .. 25 Prohibition of Joint Ventures/Subcontracting Information .. 25 Written or Oral Discussions/Presentations .. 25 Acceptance of proposal 26 Evaluation and Selection .. 26 Contract Award and Execution .. 26 Notice of Intent to Award .. 27 Right to Prohibit 27 Insurance Requirements for Contractors .. 27 Contractor's Insurance .. 27 Minimum Scope and Limits of Insurance .. 28 Deductibles and Self-Insured Retentions .. 30 Other Insurance Provisions .. 30 Acceptability of Insurers.

4 31 Verification of 31 Subcontractors .. 32 Workers Compensation Indemnity .. 32 Indemnification and Limitation of Liability .. 32 Billing and Payment .. 34 Payment for Services Provided on a BCM Fee Price .. 34 Payment for Construction Activities (Grant Proceeds) .. 34 Payment for Other Direct Costs .. 35 Termination .. 35 Termination of the Contract for Cause .. 35 Termination of the Contract for Convenience .. 36 Page 4 of 176 Termination for Non-Appropriation of Funds .. 36 Assignment .. 36 Right to Audit .. 37 Civil Rights Compliance .. 37 Record 38 Entire Agreement/ Order of Precedence .. 38 Contract Modifications .. 38 Substitution of Personnel .. 38 Governing Law.

5 39 Claims or Controversies .. 39 Code of Ethics, Conflicts and Other Procurement Limitations .. 39 Corporation Requirements .. 39 Prohibitions of Discriminatory Boycotts of Israel .. 40 Public 40 Verification .. 41 Security .. 41 PART 2: SCOPE OF WORK/SERVICES - BUILDING/CONSTRUCTION MANAGEMENT SERVICES .. 42 Scope of Work .. 42 Tasks and Services .. 43 Deliverables .. 47 Technical Requirements .. 47 Project Requirements .. 47 PART 3: EVALUATION .. 50 Technical Evaluation .. 50 Cost Evaluation .. 52 PART 4: PERFORMANCE STANDARDS .. 53 Performance Requirements .. 53 Performance Measurement/Evaluation/Monitoring Plan .. 53 Performance Measures/Evaluation: .. 53 Monitoring Plan: .. 53 Page 5 of 176 ATTACHMENT I: CERTIFICATION STATEMENT.

6 54 ATTACHMENT II: SAMPLE CONTRACT .. 56 ATTACHMENT III: COST proposal TEMPLATE BUILDING/CONSTRUCTION MANAGEMENT .. 94 (BCM) FEES ATTACHMENT IV: DAMAGE ASSESSMENT/PRECONSTRUCTION CHECKLIST .. 96 ATTACHMENT V: DRAFT PROGRAM POLICIES/BUILDING STANDARDS .. 112 Page 6 of 176 IMPORTANT DISCLAIMERS This EMERGENCY REQUEST for proposal ( EMERGENCY RFP ) is issued under authority of Governor John Bel Edwards Proclamation of EMERGENCY , 238 JBE 2021 Renewal of State of EMERGENCY and Extension of EMERGENCY Provisions for Hurricane Laura, and Governor John Bel Edwards Proclamation of EMERGENCY , 1 JBE 2022 Amendment to State of EMERGENCY - Hurricane Ida. OCD-DRU is soliciting PROPOSALS from interested entities that wish to provide Building/construction management services for any federal or state funded (in whole or in part) programs or initiatives related to emergencies related to hurricanes Laura and Ida.

7 Due to the state of EMERGENCY , this EMERGENCY RFP is being issued as an EMERGENCY REQUEST for PROPOSALS under authority of the Executive OrderS and ordinary procurement laws are suspended. Time is of the essence in identifying and contracting with qualified entities to assist with the State of Louisiana s recovery from hurricanes Laura and Ida. This EMERGENCY REQUEST for proposal ( EMERGENCY RFP ) is to obtain information and costs and does not guarantee an award. This information will be reviewed and discussed by the Office of Community Development and may or may not result in an award of a contract/purchase order. Only information which is in the nature of legitimate trade secrets or non-published financial data may be deemed proprietary or confidential.

8 Any material within a response to this EMERGENCY RFP identified as such must be clearly marked and will be handled in accordance with the Louisiana Public Records Act, La. 44:1-44, and applicable rules and regulations. Any response marked as confidential or proprietary in its entirety may be rejected without further consideration or recourse. Page 7 of 176 EMERGENCY REQUEST FOR PROPOSALS FOR BUILDING/ CONSTRUCTION MANAGEMENT SELECTED SERVICES PART 1: ADMINISTRATIVE AND GENERAL INFORMATION Purpose The Louisiana Division of Administration, Office of Community Development (hereinafter referred to as the OCD ) is issuing this EMERGENCY REQUEST for proposal ( EMERGENCY RFP ) to solicit PROPOSALS from interested entities that wish to provide services needed in connection with Building/Construction Management (BCM) selected services for any federal or state funded (in whole or in part) disaster recovery, resilience/mitigation programs or initiatives, or other funding related to a currently existing EMERGENCY which OCD administers or has a stakeholder interest, collectively referred to as the Program.

9 OCD requires prospective Proposers to propose comprehensive services that (1) are based on an understanding of the Program as outlined in the relevant resource documents and, (2) provide the scope and breadth of services that are responsive to the needs of the Program, and, (3) ensure all work is performed in a timely manner in accordance with programmatic, statutory, and regulatory requirements. OCD hereby determines that this project requires a license in the classification of Residential Construction and a Commercial license in the classification of Building Construction. RESPONSES TO THIS EMERGENCY RFP SHALL BE ACCEPTED ONLY FROM CONTRACTORS WHO ARE LICENSED UNDER LA. 37:2150-2192 FOR THE CLASSIFICATIONS OF RESIDENTIAL CONSTRUCTION AND COMMERCIAL WITH A CLASSIFICATION OF BUILDING CONSTRUCTION.

10 All Proposers are required to certify in Attachment I, Certification Statement, that they hold active licenses at the time of submission of the proposal . Failure to provide a copy of the licenses with the proposal may be grounds for the State to reject. Additionally, any objection to the classifications must be submitted to OCD at least ten (10) working days prior to the deadline for receipt of PROPOSALS contained in the Section , Schedule of Events. As a result of this EMERGENCY RFP, the State may select one or more Contractors to provide Building/Construction Management selected services for parts of the Program, and a selected Proposer(s) may not be the exclusive provider of that service.