Employee and Labor Relations Manual - 10-23-08 - …

1 Contents Index Contents 1 Organizational Structures .. 1. 110 General Information .. 1. 111 Purpose .. 1. Objectives .. 1. Chapter Content .. 1. Importance of Concepts .. 1. 112 Responsibilities .. 2. Headquarters .. 2. Areas .. 2. Managers .. 2. 113 Definitions .. 2. Organizational Terms.. 2. Basic Managerial Positions .. 3. Organizational Entities .. 3. Disabled and Disability .. 4. 114 Documentation in Organization Charts .. 4. 120 Structures and Staffing .. 5. 121 Overview .. 5. 122 Structuring Principles .. 5. 123 Standard Structures .. 6. Characteristics.. 6. Installations .. 6. 124 Specialized Structures .. 6. 125 Staffing .. 6. Staffing Overview.

2 6. Staffing Criteria .. 6. Staffing Matrices .. 6. 130 Organizational Change Criteria.. 7. 131 Workload Increase or Decrease .. 7. Increased Work .. 7. Decreased Work .. 7. 132 Change in Nature of Work.. 7. 133 Duplication of Functional Responsibility .. 7. 134 Inappropriate Reporting Relationships .. 7. Hierarchy of Responsibility .. 7. Contingent Work Relationships .. 8. 135 Unconnected Work .. 8. April 2008 ix Updated With Postal Bulletin Revisions Through October 23, 2008. Contents Index Contents 136 Inappropriate Span of Control.. 8. Factors.. 8. Considerations.. 8. 137 Change in Basic Mission.. 8. 138 Reduction of Expenses .. 8. 139 Completion of Transition.

3 9. 140 Organizational Change Analysis .. 9. 141 Analysis of Work Requirements .. 9. Nature of Functions .. 9. Volume of Work .. 9. Performance Standards.. 9. 142 Analysis of Skill Requirements .. 10. Purpose .. 10. Method .. 10. 143 Analysis of Functional Relationships.. 10. Basic Factors.. 10. Additional Factors .. 11. Administrative and Functional Reporting Relationships.. 11. Line and Staff Relationships.. 12. Responsibility and Authority.. 12. 144 Identification of Discrepancies .. 12. Design of Model.. 12. Comparison With Existing Organization .. 13. 150 Organizational Change Process .. 13. 151 Performance Problems .. 13. 152 Reasons for Making Organizational Changes.

4 13. 153 Types of Organizational Changes .. 13. General .. 13. Major Organizational Changes .. 14. Field Units.. 14. Headquarters Units .. 14. Minor Organizational Changes .. 14. Field Units.. 14. Headquarters Units .. 15. 154 Submitting Requests.. 15. Field Units .. 15. Headquarters Units .. 15. 155 Documenting Requests.. 15. Major Organizational Changes .. 15. Minor Organizational Change .. 15. 156 Approval Authority.. 16. Field .. 16. Headquarters .. 16. x ELM Updated With Postal Bulletin Revisions Through October 23, 2008. Contents Index Contents 157 Disposition of Requests .. 16. Organizational Design and Management, Employee Resource Management.

5 16. General .. 16. Approval .. 16. Denial .. 17. Districts .. 17. General .. 17. Approval .. 17. Denial .. 17. Implementation Guidelines .. 17. 160 Monitoring and Assessment .. 18. 161 Organizational Management System .. 18. Explanation .. 18. Reports Generated .. 18. Authorized Staffing Organization Report .. 18. Payroll Staffing Condition Report .. 18. Administrative Responsibility.. 18. Headquarters .. 18. Districts.. 19. 162 Organization, Staffing, and Position Reviews .. 19. Responsibility .. 19. Purpose .. 19. 2 Job Evaluation .. 21. 210 General Information .. 21. 211 Purpose .. 21. 212 Responsibilities .. 21. Executive Vice President, Chief Human Resources Officer.

6 21. Organizational Design and Management, Employee Resource Management .. 21. Initiating Offices .. 24. District Offices .. 24. Reviewing Offices .. 24. 213 Position Descriptions .. 24. Maintenance .. 24. Organizational Design and Management, Employee Resource Management, at Headquarters.. 24. Field .. 24. Access to Job Descriptions.. 25. 220 Nonbargaining Unit Positions .. 25. 221 Standard Position Descriptions.. 25. 222 Request for Job Evaluation Review .. 25. Background Information .. 25. Conditions .. 25. April 2008 xi Updated With Postal Bulletin Revisions Through October 23, 2008. Contents Index Contents Employee -Management Differences .. 25.

7 Documentation Requirements .. 25. Preparing a Request for Review.. 25. Signing Off at Management Review Levels .. 25. Action by Districts .. 26. Action by Areas .. 26. Action by Organizational Design and Management .. 26. 230 Bargaining Unit Positions Covered by a National Agreement .. 27. 231 Unit Position Descriptions.. 27. 232 Use of PS Form 820 .. 27. Background .. 27. Purpose .. 27. Conditions .. 27. Documentation Requirements .. 28. Preparing PS Form 820 .. 28. Signing Off at Management Review Levels .. 29. Action by Districts .. 30. Action by Areas .. 30. Action by Organizational Design and Management .. 30. 233 Evaluation of Bargaining Unit Positions.

8 30. Purpose .. 30. Basis for Position Evaluation .. 31. Criteria for Evaluating Mixed Assignments .. 31. 234 Appeals .. 31. 240 Other Bargaining Unit Positions .. 32. 250 Position Reviews.. 32. 3 Employment and Placement .. 33. 310 General Provisions .. 33. 311 Functional Responsibilities .. 33. Basic Principles .. 33. Best Qualified Personnel .. 33. Prohibition of Discrimination .. 33. Prohibition of Political Recommendations .. 33. Administrative Responsibilities .. 33. Vice President of Employee Resource Management .. 33. Area Manager of Human Resources .. 33. Diversity Development .. 34. 312 Qualification Standards .. 34. General .. 34. Sources.

9 34. Nonbargaining Positions .. 34. Bargaining Positions.. 34. xii ELM Updated With Postal Bulletin Revisions Through October 23, 2008. Contents Index Contents 320 Recruitment .. 34. 321 General Provisions for Recruitment .. 34. Anticipating Recruitment Needs .. 34. Obtaining Recruiting Materials and Publicizing Job Opportunities .. 35. Administering Entrance Examinations .. 35. Reopening Entrance Examination to Replenish Register .. 35. Review of Rating .. 35. Register Preference Factors .. 35. Register Maintenance .. 35. 322 Special Employment Programs (Employment of Individuals With Disabilities) .. 35. 330 Examinations and Registers .. 36. 331 Purpose of Examinations.

10 36. 332 Conducting Examinations .. 36. General .. 36. Entrance Examinations .. 36. Inservice Examinations .. 36. Examination Locations .. 36. 333 Veterans' Preference .. 36. 334 Establishing Registers .. 37. Definition .. 37. Required Actions .. 37. Appointing Official .. 37. Installation .. 37. Maintaining Adequate Registers .. 37. Responsibility .. 37. When Register Is Inadequate .. 37. Publicizing Job Opportunities .. 37. Restricted Records .. 37. 340 Suitability, Selection, and Appointment .. 38. 341 Positions Restricted to Preference Eligibles .. 38. 342 Preemployment Suitability Determinations .. 38. 343 Applicants Separated for Cause .. 38.