Employee and Labor Relations Manual Transmittal Letter

1 Transmittal LetterEmployee and Labor Relations ManualIssue 41 September 2016 Transmittal Postal Service is positioning itself to meet its current and future business objectives by maintaining a skilled and ready workforce that is diverse, engaged, efficient, and safe. This will enable the Postal Service to successfully perform our long-standing mission of providing affordable, reliable, universal Employee and Labor Relations Manual (ELM) is a critical tool for understanding and implementing the programs and processes that contribute to this 41 was published in September 2016 and includes all revisions published in the Postal Bulletin through July 21, 2016. The Summary of Changes contains detailed information about all revisions since the publication of ELM 40 in March 2016.

2 All changes published in the Postal Bulletin are effective The online ELM is updated periodically; however, all ELM changes that are published in the Postal Bulletin are effective immediately. ELM Issues through 41 are available on both the Postal Service PolicyNet website and at: copy. You can order the ELM from the Material Distribution Center (MDC) by using touch tone order entry (TTOE). Call 800-273-1509 and follow the : You must be registered to use TTOE. To register, call 800-332-0317, option 1, extension 2925, and follow the prompts to leave a message. (Wait 48 hours after registering before placing your first order). and Questions. Send comments and questions to:CHANGE MANAGEMENT SPECIALIST, TLEMPLOYEE RESOURCE MANAGEMENTUS POSTAL SERVICE475 L ENFANT PLZ SW RM 9301 WASHINGTON DC 20260-9301 Nancy L.

3 RettinhouseVice PresidentEmployee Resource ManagementSeptember 2016iiiSummary of ChangesThe Employee and Labor Relations Manual , Issue 41, constitutes a revision of ELM 40, which was published in September to Use the Summary of ChangesFind the chapter, subchapter, part, section, or system of records in the first column and read across the other columns to find specific information about that chapter, subchapter,part, updated an issuedate of ..Chapter 5, Employee LimitationsRevise the language for time limitations in the bone marrow, stem cell, blood platelet, and organ donations 7, Training and Development7 Training and DevelopmentRevise the language and process around tuition reimbursement now referred to as Authorization for Non-Postal Training.

4 224415-12-16 Summary of ChangesivELM 41 September 2016vContentsTransmittal Letter ..iSummary of Changes ..iiiHow to Use the Summary of Changes .. iii1 Organizational Structures ..1110 General Information .. 1111 Purpose .. Content .. of Concepts .. 1112 Responsibilities .. 2113 Definitions .. Terms.. Managerial Positions .. Entities .. 3114 Organization Charts .. 5120 Structures and Staffing .. 5121 Overview .. 5122 Structuring Principles .. 6123 Standard Structures .. 6124 Specialized Structures .. 7125 Staffing .. 7130 Organizational Change Criteria.. 7131 Workload Increase or Decrease .. Work .. Work .. 8132 Change in Nature of Work.. 8 ContentsviELM 41133 Duplication of Functional Responsibility .. 8134 Inappropriate Reporting Relationships.

5 Of Responsibility .. Work Relationships .. 9135 Unconnected Work .. 9136 Inappropriate Span of Control.. 9137 Change in Mission.. 9138 Reduction of Expenses .. 9139 Completion of Transition .. 10140 Organizational Change Analysis .. 10141 Analysis of Work Requirements .. of Functions .. of Work .. 10142 Analysis of Skill Requirements .. Criteria and Procedures.. 11143 Analysis of Functional Relationships.. Factors .. Relationships .. of Reporting Relationships .. and Staff Relationships .. and Authority .. 13144 Identification of Discrepancies .. of Organizational Structure .. With Existing Organization .. 13150 Organizational Change .. 14151 Performance Issues.. 14152 Reasons for Making Organizational Changes .. 14153 Types of Organizational Changes.

6 Organizational Changes .. Organizational Changes .. 15154 Submitting Requests .. Units .. Units .. 16155 Documenting Requests.. 16156 Approval Authority and Disposition of Requests .. 17 ContentsSeptember .. 17157 Implementation .. 17160 Monitoring and Assessment .. 18161 Organizational Management System .. Generated .. Staffing Organization Report .. Staffing Condition Report .. Discrepancies .. Responsibility.. 19162 Organization, Staffing, and Position Reviews .. 192 Job Evaluation ..21210 General Information .. 21211 Purpose .. 21212 Responsibilities .. Human Resources Officer and Executive Vice President .. Effectiveness .. Offices .. Offices .. Offices .. 25213 Job Descriptions.

7 Effectiveness .. to Job Descriptions.. 25220 Nonbargaining Unit Positions .. 26221 Job Descriptions .. 26222 Requesting a Job Evaluation Review .. Information .. Differences .. in FLSA-Exempt Status.. Requirements .. a Request for Review.. at Management Review Levels .. by Districts .. 27 ContentsviiiELM by Areas .. by Organizational Effectiveness .. 27230 Bargaining Unit Positions Covered by a National Agreement .. 28231 Job Descriptions .. 28232 Using PS Form 820 .. Requirements .. PS Form 820 .. at Management Review Levels .. by Districts .. by Areas .. by Organizational Effectiveness .. 31233 Evaluating Bargaining Unit Positions .. for Position Evaluation .. for Evaluating Mixed Assignments.

8 32234 Appeals .. 33240 Other Bargaining Unit Positions .. 33250 Position Reviews.. 33251 Qualification Standards .. Unit and Bargaining Unit Positions .. Standards Online .. 343 Employment and Placement ..35310 General Provisions .. 35311 Functional Responsibilities .. Principles .. Qualified Personnel .. of Discrimination .. of Political Recommendations .. Responsibilities .. President of Employee Resource Management .. Manager of Human Resources .. and Inclusion .. Manager of Human Resources .. 36320 Recruitment .. 36321 General Provisions for Recruitment .. Recruitment Needs .. Job Opportunities .. 36 ContentsSeptember Preference for Eligible Applicants .. Preference Factors .. Maintenance.

9 37322 Special Employment Programs (Employment of Individuals With Disabilities) .. 37330 Examinations .. 37331 Purpose of Examinations .. 37332 Conducting Examinations .. and Inservice Examinations .. Examinations .. Locations .. 38333 Veterans Preference .. 38334 Establishing Hiring Lists .. of Hiring List .. 38340 Suitability, Selection, and Appointment .. 38341 Positions Restricted to Preference Eligibles .. 38342 Preemployment Suitability Determinations .. 38343 Applicants Separated for Cause .. 39344 Hiring Worksheets .. to Issue Hiring Lists .. Applicants .. Official Responsibilities .. of Three .. of a Veterans Preference Eligible .. 40345 Auditing Hiring Lists .. 40346 Conditional Offer of Appointment.

10 40347 Former Postal or Federal Employees .. 40348 Dual Employment .. Employment Within the Postal Service .. Explanation .. Factors .. Authority .. Requirements .. , Benefits, and Other Rights .. to Full-time Status.. Postal Service and Other Federal Agencies .. Postal Service and Private Industry .. 42349 Official Personnel Folder .. Official Personnel Folder System .. 42350 Assignment, Reassignment, and Promotion .. 43 ContentsxELM 41351 Introduction .. and Scope .. Utilization .. Postal Positions .. for Promotion.. Not to Be Filled on a Permanent Basis .. and Eligibility Requirements .. for Consideration.. Opportunity .. Promotion Policies .. Promotion Program .. Promotion Program Objectives .. to Competitive Promotion Procedures.