Employee Handbook - ABC Academy

1 Employee Handbook Revised November 2014 i TABLE OF CONTENTS Page WELCOME TO ABC Academy .. 1 PERSONNEL POLICY Handbook .. 2 PREFACE .. 2 MISSION STATEMENT OF ABC Academy .. 3 VISION STATEMENT OF ABC Academy .. 3 PHILOSOPHY .. 3 HISTORY .. 4 ORGANIZATIONAL STRUCTURE .. 5 ALL POSITIONS .. 7 EMPLOYMENT POLICIES AND PROCEDURES .. 8 A. SELECTION OF EMPLOYEES .. 8 B. AT-WILL EMPLOYMENT .. 8 C. STATEMENT OF POLICY .. 8 D. EQUAL EMPLOYMENT OPPORTUNITY .. 8 E. NAEYC GUIDELINES .. 8 F. STATE LICENSING RULES AND REGULATIONS .. 9 G. CURRICULUM .. 9 H. CONFIDENTIALITY .. 9 CUSTOMER AND COMMUNITLY RELATIONS .. 10 EXTRACURICULAR BABYSITTING .. 11 VISITORS.

2 12 ii STAFF GUESTS .. 12 CO-WORKER RELATIONS .. 13 ORIENTATION .. 13 STAFF DEVELOPMENT .. 14 INTRODUCTORY PERIOD .. 15 TRAINING REIMBURSEMENT .. 15 MILEAGE REIMBURSEMENT .. 16 PROFESSIONAL RESPONSIBILITIES .. 16 A. PARENT TEACHER CONFERENCES .. 16 B. HOME VISITS .. 16 IMMIGRATION LAW COMPLIANCE .. 16 Employee RECORDS .. 17 OPPORTUNITIES FOR ADVANCEMENT .. 17 SEXUAL HARASSMENT AND OTHER UNLAWFUL HARRASSMENT POLICY . 18 CHILD ABUSE MANDATED REPORTER .. 18 ABC Academy CHILD ABUSE POLICY .. 18 SMOKING POLICY .. 20 ALCOHOL AND SUBSTANCE ABUSE .. 20 HOURS OF WORK & COMPENSATION ISSUES .. 21 A. EMPLOYMENT CLASSIFICATION.. 21 B. OUTSIDE EMPLOYMENT.. 22 C. COMPENSATION.

3 22 RATE OF PAY INCREASE .. 22 iii ACTING PAY .. 22 REGULAR ASSIGNMENT TO LOWER CLASSIFICATION REDUCTIONS IN PAY .. 23 RELEASE FOR LACK OF WORK RECALL WITHIN 30 DAYS .. 23 WORK SCHEDULE .. 23 BREAK PERIODS .. 24 TIME OFF & ABSENCES .. 24 TIMEKEEPING PROCEDURES .. 27 OVERTIME PAY .. 27 ANNIVERSARY DATE .. 28 COACHING AND/OR PROGRESSIVE DISCIPLINARY .. 28 PROFESSIONAL DEMEANOR .. 28 PERFORMANCE EVALUATIONS .. 29 PAYROLL .. 30 BENEFITS .. 32 A. HOLIDAYS .. 32 B. PAID TIME OFF (PTO) .. 32 C. CHILD CARE BENEFITS .. 35 MEDICAL & EMERGENCY LEAVES OF ABSENCE .. 35 JOB STATUS UPON RETURN FROM LEAVE .. 36 FAMILY AND MEDICAL LEAVE OF ABSENCE (FMLA) .. 36 A. DISABILITY LEAVE OF ABSENCE.

4 37 B. INSURANCE PREMIUM PAYMENT DURING LEAVE OF ABSENCE .. 38 BEREAVEMENT LEAVE .. 38 iv JURY DUTY .. 38 LEAVE OF ABSENCE REQUEST FORM .. 40 FRINGE BENEFIT REQUEST FORM .. 41 PAYROLL DEDUCTION FORM .. 42 YOUR BENEFIT PACKAGE .. 43 A. MEDICAL INSURANCE .. 43 B. DENTAL INSURANCE .. 43 C. RETIREMENT PROGRAM .. 43 GOVERNMENT REQUIRED COVERAGE .. 44 COBRA NOTIFICATION .. 45 A. Qualified Person.. 45 B. Continuation Period .. 45 C. Termination of Continued Coverage.. 46 D. Monthly Cost .. 46 E. Election Requirement .. 47 F. Grace Period .. 47 G. Plan Changes .. 47 H. Disabled Continued Extension .. 47 I. Acquired Dependents .. 47 J. Other Group Health Coverage or Medicare.

5 48 K. Other Purchase (Conversion) .. 48 L. Employee , Spouse and Dependent Notifications .. 48 RULES & REGULATIONS .. 49 v A. TEAMWORK AND SERVICE TO THE CUSTOMER .. 49 B. ETHICAL STANDARDS .. 49 C. GUIDELINES FOR CONDUCT .. 49 GRIEVANCES .. 52 EMERGENCY CLOSING AND INCLEMENT WEATHER .. 53 SOLICITATION OR DISTRIBUTION OF LITERATURE .. 53 SECURITY/SAFETY CHECKS .. 53 DRESS CODE .. 54 IDENTIFICATION BADGES .. 55 PARKING .. 55 USE OF PHONE AND MAIL SYSTEMS .. 55 SOCIAL MEDIA .. 56 TELEPHONE USAGE POLICY .. 57 PURCHASING .. 57 Employee MAILBOXES AND EMAILS .. 58 Employee BULLETIN BOARDS .. 58 USE OF ABC Academy EQUIPMENT & SUPPLIES .. 58 EMERGENCY & SAFETY PROCEDURES.

6 59 A. EMERGENCY PROCEDURES .. 59 B. DISASTER PROCEDURES (FIRE DRILL/TORNADO WARNING) .. 59 SAFETY .. 60 A. GENERAL Employee SAFETY .. 60 B. REPORTING SAFETY ISSUES .. 60 vi ABC Academy , INC. SAFETY PROGRAM RESPONSIBILITES .. 61 A. The Program Director .. 61 B. Program Director Assistant Director Teachers .. 61 C. Employees .. 61 D. General Safety Rules.. 61 E. Material Handling.. 62 F. Equipment and Playground Safety Check.. 62 G. Housekeeping.. 62 H. Chemicals.. 63 I. Fire Prevention.. 63 J. Medical Emergency.. 63 K. First Aid .. 64 L. ABC Academy Safety Hazards .. 64 ORIENTATION & ON-GOING SAFETY TRAINING .. 64 BLOODBORNE PATHEGON TRAINING.

7 65 SUDDEN INFANT DEATH SYNDROME .. 66 SHAKEN BABY SYNDROME .. 66 WORKERS COMPENSATIONS UNEMPLOYMENT POLICY .. 67 SEPARATION OF EMPLOYMENT .. 68 ABC Academy S CORE VALUES FOR A WINNING 70 CLOSING STATEMENT .. 71 ACKNOWLEDGE RECEIPT OF Handbook 1 WELCOME TO ABC Academy On behalf of myself and your new colleagues, welcome to ABC Academy . We are happy to have you as a new member of our team! ABC Academy , Inc. and ABC Academy Center, Inc. have earned a reputation as a local leader in the industry. We are successful because of the individual contributions made by each of our employees. You were selected to join ABC Academy 's team because we feel you have the skills, ability and commitment needed to help us deliver the finest service available to our customers.

8 Since founding ABC Academy we have held to a very simple philosophy: exceptional service to our customers is essential, to keep our customers. We want to ensure that these relationships continue well into the future. We hope you will find your job challenging and rewarding and will enjoy with us the special feelings of satisfaction that come with doing a job well. While serving the parents and children of ABC Academy , Inc, or ABC Academy Center, Inc. you will have a great deal of freedom to express your unique skills, creativity, talents, and thinking. These policies and procedures are meant to support individuality by providing you with our teaching philosophies and serving as a guide for you to express them in your own individual creative manner.

9 This Handbook will explain many of the benefits that you will enjoy as an ABC Academy Employee and some of the rules and regulations that enable our Company to run smoothly. This is our 7th revision and update since 1984. We have made every effort to make our company comply with the many changes in various acts that have been put in place in order to improve the quality of the work place for employees. If you have any questions, or if there is something we can do to help you succeed and grow with us, please contact Management. We would like to welcome you to our center. We are glad to have you as part of our team. We hope to have the opportunity to enjoy many years of working together, helping the children in the area to grow and develop.

10 I extend to you my personal best wishes for your success and career development as a member of ABC Academy . Sincerely, Kathy Hoszkiw Owner/President ABC Academy , Inc. & ABC Academy Center, Inc. 2 PERSONNEL POLICY Handbook This Handbook is designed to be a summary of personnel policies and practices as they apply to all ABC Academy , Inc. and ABC Academy Center, Inc. personnel; unless otherwise provided in a valid and enforceable collective bargaining agreement. Although this Handbook is not a contract or legal document, it does provide a working guide for use in understanding and applying all policies and practices. It is meant to be helpful to all employees and their supervisors.