EMPLOYEE HANDBOOK - PCF

1 EMPLOYEE GUIDE TO SUCCESS AT PCFE ffective May 2018 Updated October 2018 PCF EMPLOYEE HANDBOOK 20182 PCF EMPLOYEE HANDBOOK Version Oct 2018 TABLE OF CONTENTSREVISIONSV ersionSection(s) of updated EMPLOYEE Handbook5 of updated EMPLOYEE HANDBOOK 5 Sick LeaveInclusive of Part Time Employees10/2018 PCF EMPLOYEE HANDBOOK 20183 PCF EMPLOYEE HANDBOOK Version Oct 2018 TABLE OF CONTENTSACKNOWLEDGMENT AND RECEIPT OF THIS HANDBOOK THE CONTENTS OF THIS HANDBOOK ARE GUIDELINES ONLY AND SUPERSEDE ANY PRIOR HANDBOOK . NEITHER THIS HANDBOOK NOR ANY OTHER COMMUNICATION, GUIDELINES, POLICIES OR PRACTICES, EITHER WRITTEN OR ORAL, MADE AT THE TIME OF HIRE OR SUB-SEQUENLTY, IS INTENDED TO, IN ANY WAY, CREATE AN EMPLOYMENT CONTRACT.

2 PCF HAS THE RIGHT, WITH OR WITHOUT NOTICE, IN AN INDIVIDUAL CASE OR GENERALLY, TO CHANGE ANY OF ITS GUIDELINES, POLICIES, PRACTICES, WORKING CONDITIONS OR BENEFITS AT ANY TIME. THE INFORMATION CONTAINED IN THE EMPLOYEE HANDBOOK CONSTITUTES MANAGEMENT GUIDELINES ONLY, WHICH MAY CHANGE FROM TIME TO TIME, EXCEPT AS REQUIRED BY LAW AND EXCEPT FOR THE RIGHTS OF THE PARTIES TO TERMINATE EMPLOYMENT AT WILL. NO ONE IS AUTHORIZED TO PROVIDE ANY EMPLOYEE WITH AN EMPLOYMENT CONTRACT OR SPECIAL ARRANGEMENT CONCERNING TERMS OR CONDITIONS OF EMPLOYMENT UNLESS THE CONTRACT OR ARRANGEMENT IS IN WRITING AND SIGNED BY THE EXECUTIVE DIREC-TOR OF HUMAN RESOURCES. EMPLOYMENT WITH PCF IS AT-WILL AND AS SUCH, EMPLOY-MENT WITH PCF IS NOT FOR A FIXED OR DEFINITE PERIOD.

3 EMPLOYMENT MAY BE TERMI-NATED AT ANY TIME WITH OR WITHOUT CAUSE OR NOTICE BY THE EMPLOYEE OR PCF. NOTHING CONTAINED IN THE HANDBOOK MAY BE CONSTRUED AS CREATING A PROMISE OF FUTURE BENEFITS OR A BINDING CONTRACT WITH PCF FOR BENEFITS OR FOR AN OTHER PURPOSE. IT IS THE EMPLOYEE S RESPONSIBILITY TO READ THIS HANDBOOK AND POLICY ADDEN-DUMS AND ACCEPT FULL RESPONSIBILITY FOR BECOMING FAMILIAR WITH ITS CONTENTS. THE HANDBOOK AND POLICY ADDENDUMS ARE AVAILABLE AND CAN BE ACCESSED IN ELEC-TRONIC FORM AT ANY TIME ON THE PCF INTRANET. THIS NOTICE APPLIES TO ALL EMPLOYEES REGARDLESS OF DATE OF EMPLOYEE HANDBOOK 20184 PCF EMPLOYEE HANDBOOK Version Oct 2018 TABLE OF CONTENTSTABLE OF CONTENTSGETTING TO KNOW PCF6 Welcome to Publishers Circulation Fulfillment6 About this Handbook6 EMPLOYEE Self Service Site6 PCF s Intranet7 to Know PCF7 How We Are Organized8 Our Philosophy9 YOUR EMPLOYMENT10 Equal Employment Opportunity10 Harassment and Sexual Harassment Prevention10 Sexual Harassment Prevention PolicyEmployment Classifications and Categories12 Your Human Resource Records & ESS13 Notice of Privacy PracticesFamily/Personal Relationships at

4 Work13 YOUR PAY 15 Your Pay15 Direct Deposit15 Paychecks16 Deductions and Withholdings16 Pay Deduction PolicyOvertime16 Garnishments/Levies/Child Support17 BENEFITS18 Health Benefits18 Additional Benefits for Full-Time Employees19 Life Assistance Program22 New York City Commuter Benefits22 NYC Commuter Benefits LawBenefits for Full and Part-Time Employees22401(k) Savings Plan with Company Match22 EMPLOYEE Discounts23 Worker s Compensation23 excellence IN PERFORMANCE23 Professional Skills23 Performance Review24 Career Opportunities24 Performance Improvement & Corrective Action24 Problem Resolution24 Ethics Hotline25ON THE JOB26 Your Work Hours26 Timekeeping: Paycom Time & Attendance26 Attendance and Punctuality26 PCF EMPLOYEE HANDBOOK 20185 PCF EMPLOYEE HANDBOOK Version Oct 2018 TABLE OF CONTENTSTABLE OF CONTENTSD ress Code27 Business Conduct and Conflict of Interest28 Standards of Conduct28 Workplace Visitors29 Electronic Communications and Monitoring30 Acceptable Electronic Communication & MonitoringSocial Media 30 Social Media PolicyConfidential Information/Data Privacy30 Data Security Protection PolicyOutside Inquiries.

5 Government, Media, Legal31 Purchasing Card (P-Card)31 Business Travel and Expenses32 Driving for PCF Business32 Driving for PCF Business PolicyTIME AWAY FROM WORK34 Vacation Time34 Paid Holidays35 Personal Time38 Paid Sick Leave39 Bereavement Leave41 Jury Duty41 Military Leave42 LOA/FMLA: Use of Benefit TimeFamily and Medical Leave43 Federal Family Medical Leave ActState Specific Paid Family Leave BenefitsLOA/FMLA: Use of Benefit TimeDisability Leave of Absence44 LOA/FMLA: Use of Benefit TimePersonal Leave of Absence45 LOA/FMLA: Use of Benefit TimeDomestic Violence Leave of Absence45 Domestic Violence Leave of Absence PolicyAT THE WORKPLACE46 Bulletin Board Postings46 Solicitation, Distribution, and Trespassing46 Telephone, Mobile.

6 And Electronic Device Use46 Acceptable Electronic Communications Use & Monitoring PolicyMail Monitoring Policy47 Smoking Policy47 Off-Duty Access47 Drug and Alcohol Policy48 Workplace Violence Policies48 Safe Workplace PolicyZero Tolerance PolicyWeapons in the Workplace PolicyCompany Equipment48 Powered Industrial Trucks and Operators49IF YOU LEAVE US50 PCF EMPLOYEE HANDBOOK 20186 PCF EMPLOYEE HANDBOOK Version Oct 2018 YOUR EMPLOYMENTYOUR PAY & BENEFITSEXCELLENCE IN PERFORMANCEON THE JOBTIME AWAY FROM WORKAT THE WORKPLACEIF YOU LEAVE USPOLICIES &REFERENCESTATE SPECIFIC APPENDIXTABLE OF CONTENTSGETTING TO KNOW PCFGETTING TO KNOW PCFWELCOME TO PUBLISHERS CIRCULATION FULFILLMENT!

7 Publishers Circulation Fulfillment, Inc. provides a variety of distribution services and solutions to the print media industry, and has done so for over 35 years. We are one of the largest independent providers of newspaper and magazine home and office delivery services in the nation, we offer Dart, our proprietary delivery software platform to distributors in the United States and Canada and we maintain a Sales Op-erational Support group dedicated to The New York Times sales efforts. At PCF, you are part of a service-driven team that ensures the highest quality service and customer experience PCF, we re proud of our past successes and equally excited about our future opportunities.

8 About this HANDBOOK Regardless if you are new to PCF or a long service EMPLOYEE , this HANDBOOK , along with its Policy and Reference section, provides information and guidelines to some of our key employment policies. It is not intended to be comprehensive or to address all possible applications or exceptions. Please review this content carefully and reference it often as questions or situations come up. From time to time, improvements, additions, deletions, and modifications will be made to policies and procedures to reflect changing business conditions and the needs of our employees. The company also reserves the right to vary from its policies and procedures when it deems it necessary to do so.

9 Human Resources will work to keep you informed of changes as they occur. If you have any questions con-cerning a policy or practice, please contact your supervisor or Human Self Service Site EMPLOYEE Self Service (ESS) via Paycom is the single online application you will use to view and manage most things to do with your employment at PCF, including: Timekeeping, Pay and taxes, Benefits, Personal information and much TO KNOW PCFPCF EMPLOYEE HANDBOOK 20187 PCF EMPLOYEE HANDBOOK Version Oct 2018 YOUR EMPLOYMENTYOUR PAY & BENEFITSEXCELLENCE IN PERFORMANCEON THE JOBTIME AWAY FROM WORKAT THE WORKPLACEIF YOU LEAVE USPOLICIES &REFERENCESTATE SPECIFIC APPENDIXTABLE OF CONTENTSGETTING TO KNOW PCFE mployee Self Service offers: The convenience of accessing your information 24/7 from any internet connection with easy to use, point and click navigation.

10 The control of maintaining, viewing and updating your personal information, in one organized and protected site. The flexibility to access and print pay statements and benefit information whenever you EMPLOYEE Self Service site is referenced throughout this HANDBOOK as a resource for additional information and details on a variety of topics. Once enrolled, you may access the site at any time from any internet connection. If you need assistance with enrollment or locating forms or policies, contact the ESS Team at s Intranet Our easy to use intranet is another key resource for up-to-date information. There you will find the latest corporate news, useful links, a library of policies and procedures and more.