Employees’ Association (“OCEA”) as the

1 MEMORANDUM OF UNDERSTANDING. 2017-2019. SUPERIOR COURT OF california , COUNTY OF ORANGE. AND. THE ORANGE COUNTY EMPLOYEES Association . FOR THE. GENERAL UNIT. This Memorandum of Understanding sets forth the terms of agreement reached between the Superior Court of california , County of Orange and the Orange County Employees' Association ( OCEA ) as the Exclusively Recognized Employee Organization for the General Unit for the period beginning December 22, 2017. through October 24, 2019. Unless otherwise indicated herein, all provisions shall become effective December 22, 2017. 1. TABLE OF CONTENTS. DEFINITIONS .. 6. ARTICLE I - WORKWEEK, OVERTIME AND PREMIUM PAY .. 9. Section 1. Workweek .. 9. Section 2. Overtime .. 10. A. Notification of Employees.

2 10. B. Distribution of Overtime .. 10. C. Payment for Overtime .. 11. Section 3 Rest Periods (Breaks) and Cleanup Time .. 12. Section 4. Premium Pay .. 12. A. Night Shift Differential .. 12. B. On-Call Pay .. 13. C. Call-Back 13. E. Realtime Certified Reporters .. 15. F. Realtime Qualified Reporters: .. 15. H. Court Reporter Longevity Pay .. 16. ARTICLE II - PAY PRACTICES .. 17. Section 1. Compensation for Employees .. 17. Section 2. Pay for New 17. Section 3. Merit Increase Within Range .. 17. Section 4. Salary on Promotion or Temporary Promotion .. 19. Section 5. Salary on Reassignment .. 20. Section 6. Salary on Reduction .. 20. Section 7. Salary on Reclassification .. 22. Section 8. Salary on 23. Section 9. Changes in Salary 23. Section 10.

3 Additional Compensation .. 23. Section 11. Pay Check Deposit .. 24. ARTICLE III - GENERAL PERSONNEL PROVISIONS .. 25. Section 1. Probation .. 25. A. New 25. B. Promotional 25. C. Failure of Probation .. 26. D. General Provisions .. 27. E. Extension of Probation Periods .. 27. Section 2. Performance Evaluation .. 28. Section 3. Contents of Personnel File .. 29. Section 4. Status of Limited-Term Employees .. 29. Section 5. Temporary Promotion .. 30. Section 6. Re-employment of Employees on Disability Retirement .. 31. Section 7. Re-employment of Regular 32. Section 8. Time Off for Selection Procedures .. 32. Section 9. Transfer Policy for OCEA Officers and Grievance 32. Section 10. Executive Administrative Assistants to the Chief Executive Officer, Executive Officers and Presiding Judges - General 32.

4 2. Section 11. Training .. 33. Section 12. Transfers between Court and County .. 33. ARTICLE IV - LEAVE PROVISIONS .. 34. Section 1. Sick Leave .. 34. A. Accumulation of Sick Leave .. 34. B. Permitted Uses of Sick Leave .. 34. Section 2. Bereavement Leave .. 40. Section 3. Authorized Leave Without 40. A. Departmental Leave .. 40. B. Official Leave .. 40. C. General Provisions .. 41. Section 4. Official Leave for Non-occupational Disability .. 41. Section 5. Absences Caused by Illness, Injury or Pregnancy .. 42. Section 6. Jury Duty Leave .. 42. Section 7. Witness Leave .. 43. Section 8. Leave for OCEA Business .. 43. Section 9. Absence Without Authorization .. 44. Section 10. Parenthood 45. Section 11. Workers' Compensation Leave .. 46.

5 Section 12. Official Leave of Court Reporters with Delinquent Transcripts .. 47. Section 13. OCEA Presidential Leave .. 47. Section 14. Catastrophic 48. Section 15. Family Leave .. 51. A. General Provisions .. 51. B. Notification Requirements .. 52. C. 52. ARTICLE V - VACATION .. 53. Section 1. Accumulation of Vacation .. 53. Section 2. General Provisions .. 54. ARTICLE VI - HOLIDAYS .. 56. Section 1. Holidays Observed .. 56. Section 2. Eligibility for Holiday Pay .. 56. Section 3. Holiday 56. ARTICLE VII - REIMBURSEMENT PROGRAMS .. 59. Section 1. Mileage Reimbursement .. 59. Section 2. Personal Property Reimbursement .. 59. ARTICLE VIII - DISCIPLINARY ACTION .. 60. Section 1. Discipline and Discharge Standards .. 60. Section 2. Reprimand and Substandard Performance Evaluation.

6 60. Section 3. Emergency Suspensions of Five Days or Less .. 60. Section 4. Pre-Disciplinary Hearing for Suspension, Reduction or Discharge .. 61. Section 5. Suspension .. 62. Section 6. Paid Suspension .. 62. Section 7. Reduction .. 63. Section 8. Discharge and Right of Appeal .. 63. Section 9. Polygraph Examination .. 63. 3. Section 10. Investigatory 64. ARTICLE IX - GRIEVANCE PROCEDURE AND DISCIPLINARY APPEALS .. 65. Section 1. Scope of Grievances .. 65. Section 2. Basic 65. Section 3. Submission of 66. Section 4. Employee Representation .. 66. Section 5. Time Off for Processing Grievances/Appeals .. 67. Section 6. Informal Discussion .. 68. Section 7. Grievance/Appeal Steps .. 68. ARTICLE X - LAYOFF PROCEDURE .. 76. Section 1. General Provisions.

7 76. Section 2. Order of Layoff .. 76. Section 3. Computation of Layoff Points .. 77. Section 4. Notification of Employees .. 79. Section 5. Voluntary Reduction in Lieu of Layoff .. 79. Section 6. Voluntary Reduction from Classes Designated as Vulnerable to Layoff . 80. Section 7. Re-employment Lists .. 81. Section 8. Status on Re-employment .. 82. ARTICLE XI - ON-THE-JOB INJURY, WORKERS' COMPENSATION. SUPPLEMENT PAY .. 84. Section 1. Treatment of Industrial Injuries .. 84. Section 2. Workers' Compensation Supplement Pay .. 84. Section 3. Exposure to Contagious Diseases .. 85. ARTICLE XII - SAFETY .. 86. Section 1. General Provisions .. 86. Section 2. Safety Inspection .. 87. Section 3. Abatement of Violations .. 87. Section 4. Safety Representatives.

8 87. Section 5. Resolution of Safety or Health Complaints .. 88. ARTICLE XIII - OCEA AND EMPLOYEE RIGHTS .. 89. Section 1. Employee Rights .. 89. Section 2. Payroll Deduction .. 89. Section 3. Employee Information Listing .. 89. Section 4. Use of Bulletin Boards .. 89. Section 5. Use of Superior Court Facilities .. 90. ARTICLE XIV - MANAGEMENT RIGHTS .. 91. ARTICLE XV - NONDISCRIMINATION .. 92. ARTICLE XVI - POSITION CLASSIFICATION .. 93. Section 1. The Establishment of New Classes .. 93. Section 2. Reclassification of a Position .. 93. Section 3. Procedure for Requesting Reclassification of a Position .. 93. Section 4. Limitations on Concurrent Studies .. 94. Section 5. Review of Disputed Position Classification Decisions .. 95. ARTICLE XVII - INSURANCE.

9 96. Section 1. Health Plan Premium .. 96. Section 2. Health Plan Enrollment .. 96. 4. Section 3. Other Insurance 97. Section 4. Premium Only Plan .. 98. Section 5. Retiree Medical Benefit .. 98. ARTICLE XVIII - DEFERRED COMPENSATION .. 99. ARTICLE XIX - RETIREMENT .. 100. Section 2. Tax-Deferred Retirement Plan .. 101. ARTICLE XX- 102. ARTICLE XXI - RECOGNITION .. 103. ARTICLE XXII - DEPENDENT CARE ASSISTANCE PROGRAM .. 104. ARTICLE XXIII- OCEA/COURT LABOR/MANAGEMENT COMMITTEE .. 105. ARTICLE XXIV - SALARIES .. 106. INDEX .. 107. 5. DEFINITIONS. The following terms as used in this Memorandum of Understanding shall, unless the context clearly indicates otherwise, have the respective meanings herein set forth: CHIEF EXECUTIVE OFFICER shall mean the Superior Court Chief Executive Officer or his or her designee.

10 CONTINUOUS SERVICE shall mean employment in a regular position with the County or the Court which has not been interrupted by resignation, discharge or retirement. Official Leaves of absence shall not be credited toward continuous service. COUNTY shall mean the County of Orange. COURT shall mean the Superior Court of california , County of Orange. DOMESTIC PARTNER shall mean those who have filed a Declaration of Domestic Partnership with the Secretary of State as defined and prescribed by california Family Code Section 297. DIVISION DIRECTOR/MANAGER shall mean a Division Director or Manager for the Superior Court or his or her designee. EMERGENCY means an unforeseen circumstance requiring immediate action, a sudden unexpected happening, an unforeseen occurrence or condition, a pressing necessity.