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ENERGY OFFICE - durban.gov.za

ENERGY OFFICE 3rd Floor, SmartXchange, 5 Walnut Road, Durban, 4001 P O Box 1014, Durban 4000 Tel: +27 31 322 2621, Fax; +27 31 311 1089 Email: 02 February 2016 Request for Quotation: Develop Educational Material for Short Contact and On-line Course on Renewable ENERGY and ENERGY Efficient Technologies and Train Trainers of Contact Course 1. Introduction The eThekwini Municipality wishes to procure the services of a suitably qualified service provider to develop material for presentations on renewable ENERGY and ENERGY efficient technologies and to train facilitators who will facilitate these training courses. 2. Background The ENERGY OFFICE is responsible for climate change mitigation through the reduction of greenhouse gas emissions into the atmosphere. The ENERGY sector is undergoing rapid change and new technologies using renewable ENERGY or that are significantly more ENERGY efficient than conventional technologies are now accessible to consumers.

3 the Energy Office. All facilitators/trainers have a complete tertiary education and basic understanding of energy efficiency and renewable energy but may not be familiar with all

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Transcription of ENERGY OFFICE - durban.gov.za

1 ENERGY OFFICE 3rd Floor, SmartXchange, 5 Walnut Road, Durban, 4001 P O Box 1014, Durban 4000 Tel: +27 31 322 2621, Fax; +27 31 311 1089 Email: 02 February 2016 Request for Quotation: Develop Educational Material for Short Contact and On-line Course on Renewable ENERGY and ENERGY Efficient Technologies and Train Trainers of Contact Course 1. Introduction The eThekwini Municipality wishes to procure the services of a suitably qualified service provider to develop material for presentations on renewable ENERGY and ENERGY efficient technologies and to train facilitators who will facilitate these training courses. 2. Background The ENERGY OFFICE is responsible for climate change mitigation through the reduction of greenhouse gas emissions into the atmosphere. The ENERGY sector is undergoing rapid change and new technologies using renewable ENERGY or that are significantly more ENERGY efficient than conventional technologies are now accessible to consumers.

2 The ENERGY OFFICE promotes the uptake of these technologies through various media such as brochures, presentations and websites ( and ). Amongst councilors, municipal officials and the general public high interest in the new technologies has been observed, however there is very limited understanding on how these technologies function, what regulations apply and what their advantages and disadvantages are. The ENERGY OFFICE has published a brochure on Renewable ENERGY Technologies ( ) providing basic information on four technologies, namely Solar water heating; Heat pumps; Solar photovoltaic; and Small wind turbines. 3. Objectives of the Project The principle objective of the project is to contribute towards enhancing the understanding of potential consumers installing ENERGY efficient and renewable ENERGY technologies in order to 2 increase the use of these technologies.

3 The target group are interested lay persons who consider installing one or more renewable ENERGY and ENERGY efficient technologies. Specific objectives of the project are 1. Develop a 2 to 3-hour course covering all four technologies; 2. Develop presentations and other material for the course including facilitator s notes; 3. Train ten facilitators / trainers in conducting the course; 4. Develop an online version of the course. The education material / course will not be accredited. 4. Scope of Works Activity 1: Develop Structure and Content of the 2 to 3-hour Course The course must cover introductions to four technologies and how they can be combined, namely: Solar water heating, Heat pumps, Solar photovoltaic, and Wind. The brochure Technologies for Renewable ENERGY and ENERGY Efficiency How do they work?

4 Published by eThekwini Municipality provides basic content to be covered. The service provider is encouraged to propose additions or amendments to the content. The course must consist of presentations on the technologies and must allow for discussion and questions and answers. Additional methodologies may be suggested. Deliverable 1: Outline of structure, methodologies and content of the course. Activity 2: Develop Presentations and Other Training Material Including Facilitator s Notes All components of the course must be developed in detail including a least but not limited to: Presentations in PowerPoint format, Background material covering potential questions and discussions, and Facilitator s notes. The material must be appropriate for interested lay people. Technologies must be explained in everyday language without technical jargon.

5 Deliverable 2: Course material including presentations in PowerPoint format, other material in written and/or electronic format, facilitator s notes. Activity 3: Train Facilitators/Trainers in Conducting the Course The service provider must train ten facilitators/trainers to conduct the course. The facilitators/trainers will be members of staff of the ENERGY OFFICE or of institutions collaborating with 3 the ENERGY OFFICE . All facilitators/trainers have a complete tertiary education and basic understanding of ENERGY efficiency and renewable ENERGY but may not be familiar with all technologies. Most of them have no experience as facilitators/trainers. Deliverable 3: Facilitation of 1-day training workshop on content and facilitation of the course.

6 Activity 4: Develop On-line Version of the Course An on-line version of the course must be developed consisting of presentations and allowing the participants to access additional information. Interactive components tests with Multiple Choice Questions should complement the on-line course. The on-line course will be published in the ENERGY OFFICE section of the eThekwini Municipality website ( ). Deliverable 4: On-line version of the course in suitable electronic format that can be uploaded to eThekwini Municipal website. 5. Proposal Submissions All interested service providers should be registered on the municipal supplier database. They are required to submit a proposal with the following chapters: 1. Chapter One: An overview of the experience and expertise of the proposed team member/s especially experience with ENERGY technologies including evidence such as reference projects.

7 2. Chapter Two: A brief two to three page summary of the methodology of developing the course material including evidence of experience such as reference projects. 3. Chapter Three: A brief two to three page summary of the methodology to train the trainers including evidence of experience such as reference projects. 4. Chapter Four: A brief two to three page summary of the methodology to develop the online course including evidence of experience such as reference projects.. 5. Chapter Five: A budget breakdown showing the total consulting fees and showing VAT and disbursements as separate figures. Please note that the costs of venue and catering for the workshop must not be included in the budget. 6. A workplan with clearly defined milestones reflecting the 4 main activities. The proposal must be accompanied by the following supporting documents: 1) Scanned Copy of Valid Tax clearance certificate, 2) Annexure: Supporting Documents (MBD 9 Forms): a.

8 Original Declaration of Interest b. Original Declaration of Municipal Fees c. Original Certificate of Independent Bid Determination d. Certified copy of BBBEE certification These terms of reference are subject to changes which may stem from a negotiation of the final terms with the service provider. 4 6. Service Provider Skills and Experience Service Providers submitting proposals must be accredited with the relevant training authority and must demonstrate the following: 1. Substantial expertise and experience in the training and course development industry. 2. Thorough understanding of common renewable ENERGY and ENERGY efficient technologies in South Africa. 3. Good writing, documentation and training skills 4. Experience in developing on-line courses 7. Adjudication This contract will be adjudicated in terms of the eThekwini Municipality Supply Chain Management rules and policies and will follow the 80:20 rule.

9 The procurement will be done in terms of the Section 18 of approved Supply Chain Management Policy, Procedures for procuring goods or services through written or verbal quotations and formal written price quotations1 ( formal written price quotations for procurements of a transaction value over R30 000 up to R200 000 (VAT included)). Adjudication Criteria The adjudication of proposals will be conducted in two phases in terms of the following Scoring System: Phase 1: Functionality (100 points) CRITERION Maximum Score Functionality 100 1. Team member s (individuals not company) Experience and expertise of the service provider in the training and course development industry (please provide examples of previous work) 30 2. Team member s (individuals not company) understanding of common renewable ENERGY and ENERGY efficient technologies in South Africa.

10 (please provide example of previous work) 30 3. Team member s (individuals not company) writing, documentation and training skills (please provide example of previous work) 20 4. Team member s (individuals not company) experience in developing on-line courses (please provide example of previous work) 20 Criteria 0% 40% (poor) 70% (satisfactory) 90% (good) 100% excellent) 1 0 points 12 points 21 points 28 points 30 points 2 0 points 12 points 21 points 28 points 30 points 1 5 3 0 points 8 points 14 points 18 points 20 points 4 0 points 8 points 14 points 18 points 20 points Bidders must score a minimum of 70 points in total for functionality in order to be evaluated for Phase 2: Price and Preferential Procurement . The functionality criteria will be scored according to the following requirements.


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