Entering Paydata

1 ADP workforce Now Entering Paydata Handout Manual Need support after training? To exchange tips and best practices with fellow users, get on The Bridge an online community built exclusively for ADP clients. V04091881002 WFNSR18 Copyright 2015 2018 ADP, LLC ADP Trademarks ADP , the ADP logo , ADP A more human resource , The Bridge Sponsored by ADP & Bubble Talk Design , and ADP workforce Now are registered trademarks of ADP, LLC. Third-Party Trademarks Global Crossing and Ready-Access are registered trademarks of Global Crossing Holdings, Ltd. in the United States and other countries. WebEx is a registered trademark or trademark of Cisco Systems, Inc. and/or its affiliates in the and certain other countries. All other trademarks and service marks are the property of their respective owners.

2 Copyright 2015-2018 ADP, LLC. ADP Proprietary and Confidential All Rights Reserved. These materials may not be reproduced in any format without the express written permission of ADP, LLC. Any repurposing, reposting, or other use of this content (including but not limited to YouTube or any other social media) is expressly prohibited. ADP provides the publication as is without warranty of any kind, either express or implied, including, but not limited to, the implied warranties of merchantability or fitness for a particular purpose. ADP is not responsible for any technical inaccuracies or typographical errors which may be contained in this publication. Changes are periodically made to the information herein, and such changes will be incorporated in new editions of this publication.

3 ADP may make improvements and/or changes in the product and/or the programs described in this publication at any time without notice. Published by ADP Enterprise Learning April 2018 Entering Paydata IN ADP workforce NOW PREFACE Copyright 2015 2018 ADP, LLC iii V04091881002 WFNSP18 Contents Course Introduction Welcome .. 1 Navigating WebEx .. 1 Course Purpose .. 2 Implementation Questions .. 2 The Payroll Cycle .. 3 The Payroll Process .. 3 Activity: Starting the Payroll Cycle .. 5 Entering Paydata for Hourly Employees .. 7 7 What Is Automatic Pay? .. 7 What Are Paydata Grids and Paydata Batches? .. 8 Activity: Paying Hourly Employees in a Batch .. 9 Entering Paydata Changes for Salaried Employees .. 13 13 Paydata Entries for Salaried Employees that Add to Automatic Pay.

4 13 Entries that Cancel Automatic Pay for the Current Pay Period .. 14 Accessing the Payroll Cycle Quick Reference Card .. 15 Activity: Entering Paydata Changes in a Batch for Salaried Employees .. 16 Tax Frequency Field Selections .. 18 Percentage versus Dollar Amount Deductions .. 18 Effective-Dated Changes between Pay 20 Activity: Entering Prorated Paydata Changes in a Batch for Salaried Impact of a Status Change on Automatic Pay .. 23 Knowledge Check .. 24 Practice: Paying Hourly and Salary Employees in a Batch .. 25 Practice Results: Paying Hourly and Salary Employees in a Batch .. 27 Course Closing .. 28 The Bridge .. 28 How to Access The Bridge Job Aid .. 28 How to Access Support Job Aid .. 29 How to Access Learning Bytes Job Aid .. 29 Additional Training .. 30 Entering Paydata IN ADP workforce NOW PREFACE Copyright 2015 2018 ADP, LLC iv V04091881002 WFNSP18 Continuing Education Credits.

5 30 Training Evaluation .. 30 Entering Paydata in ADP workforce Now (81002) .. 31 Entering Paydata IN ADP W ORKFORCE NOWHANDOUT MANUALC opyright 2015 2018 ADP, LLC1V04091881002 WFNSP18 Course IntroductionWelcomeWelcome toEntering Paydata in ADP workforce Now. This training includes spellingsand the date construct of month/day/year. You will see your expected spellings and dateconstructs in your solution back on the WebExENTERING Paydata IN ADP W ORKFORCE NOWHANDOUT MANUALC opyright 2015 2018 ADP, LLC2V04091881002 WFNSP18 Course PurposeThis course prepares you to use the features of ADP workforce Now Payroll to enter QuestionsList any follow-up items that you may need to discuss with your implementation consultant(IC) or implementation specialist (IS): _____ _____ _____ _____ENTERING Paydata IN ADP W ORKFORCE NOWHANDOUT MANUALC opyright 2015 2018 ADP, LLC3V04091881002 WFNSP18 The Payroll CycleThe Payroll ProcessOverviewEach pay period, you perform certain tasks to ensure your company's employees are paid.

6 ADPW orkforce Now guides you through these and DescriptionsThe following table identifies the stages of the payroll process in ADP workforce the payrollcycleYou clear the temporary information that was entered for the previous payperiod, move your Time & Attendance data into the history, and advance thedate to the current pay payrollinformationYou add several types oftemporary data to your payroll: Enter employees' pay information that applies only to the current pay period,such as hours worked, one-time deductions, and so on. Add the Time & Attendance data that you have collected on your employees'timecards, if applicable. Add the approved Time Off data for the current pay period, if is also when you enterpermanent data such as new hire information andchanges to permanent employee information, such as the following: Address Tax Deductions Pay rateVerifying informationYou can view your data in real time, at any time, as you enter it, using thePayroll Dashboard.

7 Standard reports also allow you to verify yourpayrollYou submit your payroll information to ADP. ADP calculates a preview of yourpayroll, which you review and, if necessary, enter any corrections. Once youmake the changes, you submit your updated payroll information to beprocessed again and you repeat the preview your payrollOnce your preview payroll is accurate, you accept the payroll. ADP producesyour paychecks, direct deposit vouchers, and payroll and reports that ADP generates after you process your payroll are calledoutput reports. You can view your output reports online through ADP's Payrolland Quarterly Tax Reports, accessed from the Reports Paydata IN ADP W ORKFORCE NOWHANDOUT MANUALC opyright 2015 2018 ADP, LLC4V04091881002 WFNSP18 Additional ResourcesFor More Information AboutComplete This CourseEntering new hires and permanent employeechangesMaintaining Employee Information in ADP WorkforceNowVerifying inputUsing the Payroll Dashboard in ADP workforce NowNote.

8 You can also view theVerifying Inputdemonstration on the Support and accepting your payrollCalculating Your Preview Payroll and Previewing PayrollResults in ADP workforce Now (self-study)Essential Time & AttendanceEssential Time & Attendance for ADP workforce NowTime OffUsing Time Off in ADP workforce NowOutput reportsUsing Payroll-Related Reports in ADP workforce NowPay statementsUsing the Pay Statements Feature in ADP WorkforceNow (self-study)Viewing output reports onlineUsing the Payroll and Quarterly Tax Reports Feature inADP workforce Now (self-study) Entering Paydata IN ADP W ORKFORCE NOWHANDOUT MANUALC opyright 2015 2018 ADP, LLC5V04091881002 WFNSP18 Activity: Starting the Payroll CycleOverviewBefore you start processing a payroll, you need to ensure that you are Entering information forthe correct pay period.

9 A pay period is the interval of time between your payroll start and enddates, for example, one week, two weeks, or one a new cycle ends the current payroll cycle and prepares your company code for thenew payroll. It clears any existing Paydata and advances the payroll calendar to the next payperiod. Starting a new cycle applies any changes that you previously scheduled to becomeeffective in this pay need to start the new cycle for Geneva Point: Process > Payroll > Payroll CycleStepAction1On thePayroll Dashboard, ensure thatGeneva Entertainment is New : The Start New Cycle page is that the payroll schedule information, scheduled deductions, and special effectsinformation are correct. If you are starting a Time & Attendance cycle at the same time, alsoverify the time cycle : The Processing Status Details page is if needed, to return to the Payroll InformationIf your company operates in both the and Canada, you are likely aware that dates areformatted differently in each country: dates are formatted as MM/DD/YYYY.

10 Canadian English dates are formatted as DD/MM/YYYY. Canadian French dates are formatted as of the company code you are viewing, dates will display based on your userpreference, not the country standard. To define your user preference, click your name in theupper right corner of the application and select Preferences > Language. The language youselect will determine the date format you will see throughout the Paydata IN ADP W ORKFORCE NOWHANDOUT MANUALC opyright 2015 2018 ADP, LLC6V04091881002 WFNSP18 Best Practices It is important that you verify the week, the pay date, and the last day of the pay period(period end date) before you start a new cycle. If you have more than one company code, it is important to select the correct onebefore starting a new cycle. Depending on your features and cycle dates, you may be able to start multiple cycles atthe same ResourceFor more information about starting a new cycle, access the learning byte menu by clicking(learning byte) and select the learning byte that best describes your Paydata IN ADP W ORKFORCE NOWHANDOUT MANUALC opyright 2015 2018 ADP, LLC7V04091881002 WFNSP18 Entering Paydata for Hourly EmployeesOverviewIn the Entering Payroll stage of the payroll cycle, you enter Paydata for hourly employees whowork a different number of hours each pay period and salaried employees with paydatachanges.