Transcription of Environmental Management Systems
1 Environmental Management Systems A Guidebook for Improving Energy and Environmental Performance in Local Government 2004 Edward G. Rendell, Governor Kathleen A. McGinty, Secretary Municipal EMS Guidebook Prepared by Five Winds International ii Acknowledgements Five Winds International prepared this Guidebook with funding through a grant (2002-2004) from the Pennsylvania Department of Environmental Protection s (DEP) Office of Energy and Technology Development (OETD). OETD would like to acknowledge the following individuals for their participation and contributions to the design and content of this report: Patrick McDonnell, Executive Assistant to the Special Deputy Secretary, DEP Libby Dodson, Chief, Pollution Prevention/Energy Efficiency (P2E2) Division, Environmental Sustainability Bureau (ESB), OETD Ed Pinero (former Acting Deputy Secretary, Office of Pollution Prevention and Compliance Assistance) Jeff Schaeberle (formerly with the P2E2 Division) John W.
2 Borland, Sanitarian Program Specialist, Bureau of Water Supply and Wastewater Management , Division of Wastewater Management John Herigan, Environmental Program Analyst, P2E2 Division, ESB, OETD Glenn Stephens, Environmental Policy Analyst, P2E2 Division, ESB, OETD Bob Zaccano, Manager, Southcentral Regional Office (SCRO) OETD Jim Young, Manager, Northcentral Regional Office (NCRO) OETD Pilot Project Participants OETD would like to acknowledge the following individuals for their participation and contributions in the pilot project and this report: Amy Jo Labi-Carando Director of Recycling and Solid Waste Lawrence County, Pennsylvania Peter Bender & James Hilton Hill View Manor long-term care facility New Castle, Pennsylvania Doug Pomorski, Director of OperationsMary Simmons, Chief Financial Officer Tom Maggio, Grant Administrator Erie-Western Pennsylvania Port Authority Erie, Pennsylvania Bob Fustine, Manager Jim DeSantis Brockway Borough, Pennsylvania Etienne Ozorak, Executive Director Brenda Schmidt, Education Specialist Crawford County Solid Waste AuthorityCrawford County, Pennsylvania Mark Rickard, District Director Marty Rudegeair, Park Manager Two Mile Run County Park Venango County, Pennsylvania Ann Rudegeair, President, Parks Unlimited Lew Massie.
3 Assistant Superintendent Diane Campbell, Biosolids Coordinator Hampden County Wastewater Treatment Plant Mechanicsburg, Pennsylvania Scott McGrath, Environmental Planning Manager Solid Waste Collection Operations and NW Transfer Station Philadelphia, Pennsylvania Municipal EMS Guidebook Prepared by Five Winds International iii Table of Contents Section Title Page 1 About this 1 STRUCTURE OF THIS 1 HOW TO USE THIS 4 2 Environmental Management Systems .. 5 EMS 5 THE ISO 14001 EMS 7 LEVELS OF EMS 10 3 Environmental Management Systems in Municipalities .. 14 MUNICIPAL EMS PILOT 14 BENEFITS OF A MUNICIPAL EMS .. 15 KEY SUCCESS 17 IMPLEMENTATION COST AND 21 4 Is An EMS Right For You?.. 24 GATHER 25 ASSESS 26 ESTIMATE COSTS AND 26 SET 27 5 EMS Tools and Implementation 28 THE FOUR PHASE EMS IMPLEMENTATION 29 6 Additional Sources of EMS Information.
4 36 Annex A Glossary of Terms Annex B Municipality Case Studies Annex C Phase I Policy Development and Management Commitment Checklist and Tools Annex D Phase 2 Planning and Information Management Checklist and Tools Annex E Phase 3 EMS Manual Preparation, Training and Implementation Checklist and Tools Annex F Phase 4 Initiate Continuous Improvement Checklist and Tools Annex G EMS ISO 14001 Gap Analysis Tool Annex H Sample EMS Manual (To reduce the length of this document, this manual is provided as a separate, standalone reference from DEP).Municipal EMS Guidebook Section 1 Prepared by Five Winds International 1 1 About this Guidebook The Environmental Management Systems (EMS) Guidebook for Improving Energy and Environmental Performance in Local Government was prepared in order to provide a tool that would walk municipalities through the EMS implementation process with a minimum of outside support.
5 The multi-step process, tools and template documents contained herein were tested and refined through a Pilot Program that involved seven Pennsylvania municipalities. It is expected that, by using the tools and templates presented in this guidebook, a municipality can implement a complete EMS without outside assistance. It is, however, recommended that any municipality or organization interested in Environmental Management Systems seek out as much relevant information on the subject as possible. The additional sources of EMS information presented in Section 6 of this Guidebook are included for this reason, and the reader is encouraged to explore the sources provided as a starting point for their own research.
6 Structure of this Guidebook The Guidebook is divided up into several sections. Section 1: About this Guidebook is the introduction to the guidebook and discusses how to use this guidebook. Section 2: Environmental Management Systems provides an overview of Environmental Management Systems , a discussion of the elements on the ISO 14001 standard, and describes three levels of EMS implementation. Section 3: Environmental Management Systems in Municipalities discusses the application of Environmental Management Systems in a municipal setting, the benefits that municipalities can realize through an EMS, the key success factors to implementing an EMS in a municipal setting, and the level of effort required to complete an EMS implementation.
7 Section 4: Is an EMS right for you? proposes a logical methodology for determining whether or not to proceed with an EMS at your municipality, and what level of EMS implementation makes sense. Municipal EMS Guidebook Section 1 Prepared by Five Winds International 2 Section 5: EMS Tools and Implementation Plan discusses the tools available for improving Environmental performance in municipalities and presents an overview of the 24 steps to full EMS implementation developed in the Pennsylvania Municipal EMS Pilot Project. Section 6: Additional Sources of EMS Information provides additional information sources for the reader, many of which can be found online.
8 Annex A: Glossary of Terms provides definitions for many EMS terms that may be new to the reader. Annex B: Case Studies presents the case studies from the Pilot Project in detail. Annex C: Phase 1 - Policy Development and Management Commitment - Checklists and Tools contains the EMS development checklists and associated tools required to complete phase 1 of the EMS process, policy development and Management commitment. Annex D: Phase 2 - Planning and Information Management - Checklists and Tools contains the EMS development checklists and associated tools required to complete phase 2 of the EMS process, planning and information Management . Annex E: Phase 3 - EMS Manual Preparation, Training and Implementation - Checklists and Tools contains the EMS development checklists and associated tools required to complete phase 3 of the EMS process, EMS manual preparation, training and implementation.
9 Annex F: Phase 4 EMS - Initiate Continuous Improvement - Checklists and Tools contains the EMS development checklists required to complete phase 4 of the EMS process, initiate continuous improvement. Annex G: EMS ISO 14001 Gap Analysis Protocol presents a sample EMS Gap Assessment Protocol template keyed to the requirements of the ISO 14001 standard. Annex H: Sample EMS Manual presents a sample EMS manual that can be used as a template, if desired. (This manual is provided as a separate, standalone reference from PA DEP). Municipal EMS Guidebook Section 1 Prepared by Five Winds International 3 Note: The guidebook focuses on the ISO 14001 EMS framework and uses the acronym EMS in reference to this framework.
10 Municipal EMS Guidebook Section 1 Prepared by Five Winds International 4 How to Use This Guidebook While it is not critical to read the entire guidebook, it is recommended that the reader explore the main text in order to develop an appreciation of Environmental Management Systems and their application in a municipal setting. The reader who is unfamiliar with Environmental Management Systems should start at Section 2. The reader who is familiar with Environmental Management Systems , but not their application in a municipal setting, should begin at Section 3. Section 3 contains numerous examples taken directly from the EMS Pilot Project conducted by the Commonwealth of Pennsylvania, and quantitative information from other studies on the implementation of Environmental Management Systems in a municipal setting.
