eSchoolPlus+ SMS Required Fields for State …

1 eschoolplus + SMS Required Fields for State reporting 2018-19 Updated: October 11, 2018 Arkansas Public School Computer Network This page intentionally left blank SMS Required Fields for State reporting Table of Contents District .. 5 District Configuration .. 5 District Demographics .. 5 Building .. 6 Building Configuration .. 6 School Demographics .. 7 School Type Indicator .. 8 Calendars .. 9 Staff Information .. 10 Demographics .. 11 Registration .. 11 Personal.

2 12 Academic .. 15 Contacts .. 16 Addresses .. 16 SIS/Misc Items .. 17 Programs .. 20 ELL .. 22 SSN Correction .. 23 Entry/Withdrawal .. 24 Attendance .. 25 Discipline .. 26 Scheduling .. 29 Master Schedule .. 29 Course SIS Data .. 30 Report Cards .. 33 Report Card Summary .. 33 Transcripts .. 33 GPA Summary .. 33 Medical .. 34 Dyslexia .. 34 Hearing .. 34 Immunization .. 35 Scoliosis .. 36 Vision .. 37 Notes .. 39 This page intentionally left blank Page 5 of 39 District District Configuration Menu Access: Administration > General Setup > District > District > Preferences > Other field reporting Cycle Notes Cognos Reports State Equivalency Code 1,2,3,4,5,6,7,8,9 7 digit district LEA Public Folders > Student Management System > Demographics > State reporting : APSCN SIS District Verification Menu Access.

3 Administration > General Setup > District > District > Contact Information field reporting Cycle Notes Cognos Reports Mailing Address 1,2,3,4,5,6,7,8,9 Street, City, State , Zip Code Public Folders > Student Management System > Demographics > State reporting : APSCN SIS District Verification Phone Number 1,2,3,4,5,6,7,8,9 District Phone Number District Demographics Menu Access: Administration > General Setup > District > District > Other District Information > District Demographics field reporting Cycle Notes Cognos Reports Fax Number 1,2,3,4,5,6,7,8,9 (XXX)XXX-XXX Public Folders > Student Management System > Demographics > State reporting : APSCN SIS District Verification Educational Coop 1,2,3,4,5,6,7,8,9 School Choice 1,2 School Choice flag should be checked if the district is School Choice.

4 Check the RESIDENT CODE field on the Residency Program in Demographics, if you have school choice students. ACT 1227 School Choice Act of 2013. State Rank Type 7,9 Enter code State in this field . Graduate s Class Rank is pulled in cycle 9. Cycle 7 pulls 9-12 GPA s based on the rank entered in this field . Private School 6 Check if there is a private school in the district s boundaries. If checked there must be a private school record in SIS. Page 6 of 39 Insurance Carrier 3 This is who issued the policy on the district buses.

5 Mike Simmons (ADE) is the bus contact person. Table Verified. 1 School Self Insurance 2 School Board Association 3 Other Mark Type 7 Enter code SEM in this field . Mark Type field determines the grade type pulled for the semester grade. Building Building Configuration SETUP FOR ALL BUILDINGS. Menu Access: Administration > Registration Setup > Building > Building Definition > Main field reporting Cycle Notes Cognos Reports Building Type 1,2,3,4,5,6,7,8,9 Buildings with INACT in this field will not pull in to State reporting Public Folders > Student Management System > Demographics > State reporting .

6 APSCN SIS Building Verification School Address 1,2,3,4,5,6,7,8,9 Mailing Address Street, City, State , Zip Code School Phone Number 1,2,3,4,5,6,7,8,9 Phone Fax Number 1,2,3,4,5,6,7,8,9 School Fax Menu Access: Administration > Registration Setup > Building > Building Definition > Preferences field reporting Cycle Notes Cognos Reports State Equivalency Code: 1,2,3,4,5,6,7,8,9 School LEA 7 Digit Number Public Folders > Student Management System > Demographics > State reporting : APSCN SIS Building Verification Page 7 of 39 School Demographics Menu Access: Administration > Registration Setup > Building Definition > Other Building Information > School Demographics NOTE: You must check each building within your district.

7 If two buildings share the same LEA, the configuration MUST match. All changes should be made to building configurations prior to Cycle 1. field reporting Cycle Notes Cognos Reports Facility Type/Site Use Code 1,2,3,4,5,6,7,8,9 Table verified codes are 1=Kindergarten/Pre School 2=Primary or Upper Elem 3=Middle School 4=Jr High 5=Sr High 6=K-12 Comprehensive School 7=Other Public Folders > Student Management System > Demographics > State reporting : APSCN SIS Building Verification Instructional Periods 1,2,3,4,5,6,7,8,9 Instructional Periods per day should be indicated for Secondary Schools only.

8 Elementary Instructional Periods should be zero. Service Learning Course 4 A check indicates if the school had a service-learning project/course last year. Service Learning A project guided by a school staff member that engages students in addressing a need within their school or community. The activities must be curriculum integrated and must include four components: Planning with student; Demonstration or performance of the activity; Reflection of the activity; Recognition of students Character Ed Program 4 A check indicates if the building has a school-wide-character education program.

9 Character Ed program lends itself to helping curb violence in the school or improve self-esteem throughout the entire school for the current year. Federal Program Status 1,2,3,4,5,6,7,8,9 SW School-wide: A school that has been approved by the ADE to provide Title I services on a school wide rather than target-assisted basis. A school must have at least 40% of their students identified as low income. TA Target Assisted: A school that provides Title I services to identify students eligible for the services. NA Not Applicable.

10 Minutes Per Day 7 Number of instructional minutes in a school day. This field is used when calculating ALE Funding. Page 8 of 39 School Start Time (Military) 1,2,3,4,5,6,7,8,9 Time that the school day starts in military time (Format: 0800). Used in the My School Info application. School End Time (Military) 1,2,3,4,5,6,7,8,9 Time that the school day ends in military time (Format: 1515), Used in the My School Info application. No Cost Breakfast Program 1,2,3,4,5,6,7,8,9 Does this school have a breakfast program at NO cost to the students?