European Union Aviation Safety Agency User Guide

1 European Union Aviation Safety Agency User Guide Foreign Part 145 approvals User Guide for Maintenance Organisation Exposition Doc # Approval Date 05/03/2020 European Union Aviation Safety Agency . All rights reserved. ISO9001 Certified Proprietary document. Copies are not controlled. Confirm revision status through the EASA-Internet/Intranet. Page 1 of 111 An Agency of the European Union Foreign Part 145 approvals - User Guide for Maintenance Organisation Exposition Name Validation Date Prepared by: Marc Gragnoli Validated 05/03/2020 Verified by: Karl Specht Validated 05/03/2020 Reviewed by: Dominique Perron Validated 05/03/2020 Approved by: Thaddee Sulocki Validated 05/03/2020 European Union Aviation Safety Agency User Guide Foreign Part 145 approvals User Guide for Maintenance Organisation Exposition Doc # Approval Date 05/03/2020 European Union Aviation Safety Agency .

2 All rights reserved. ISO9001 Certified Proprietary document. Copies are not controlled. Confirm revision status through the EASA-Internet/Intranet. Page 2 of 111 An Agency of the European Union DOCUMENT CONTROL SHEET Reference documents a) Contextual documents Applicable requirements are listed in the form - Foreign Part-145 approvals Documentation Index last revision. b) Internal documents Applicable documents are listed in the form - Foreign Part 145 approvals Documentation Index last revision. Log of issues Issue Issue date Change description 001 14/07/2010 First issue 002 13/11/2013 Second issue following review of all foreign Part 145 approvals procedures. This document is aimed to provide the applicant with guidance material supporting the application/approval, and as such has been reviewed by Rulemaking Product Support Continuing Airworthiness Section ( ).

3 003 01/09/2014 Update of Quality documents to implement the new corporate image of the Agency and the changes to the organization structure. 004 22/10/2015 Endorsement of comments received from stakeholders. 005 13/10/2017 Endorsement of following topics/changes: Amendment with new regulatory requirements, introducing a writing convention of the MOE User Guide , introducing a comparison matrix between regulatory requirements and MOE chapters, endorsement of comments received from stakeholders 006 18/07/2018 Standardizing titles of nominated persons under the EASA Part-145 approval, identification of scope of work limitation for aircraft ratings, amendment control of applicable regulations and user guides, use of maintenance data not clearly intended for the rating held, clarification of identical versus critical maintenance tasks, guidance on acceptable audit plan. 007 28/02/2019 Endorsement of Commission Regulation (EU) 2018/1142; amending Part-M applicable chapters; MOE : clarification of limitations for Ax and Bx ratings, new paragraphs to specify capability for airworthiness review for ELA1 aircraft and development of maintenance program for ELA2 aircraft; European Union Aviation Safety Agency User Guide Foreign Part 145 approvals User Guide for Maintenance Organisation Exposition Doc # Approval Date 05/03/2020 European Union Aviation Safety Agency .

4 All rights reserved. ISO9001 Certified Proprietary document. Copies are not controlled. Confirm revision status through the EASA-Internet/Intranet. Page 3 of 111 An Agency of the European Union MOE : indication of hangar availability in the case of aircraft line maintenance, indication of hangar approved configurations in case of aircraft base maintenance; MOE : differentiation between suppliers, contractors, subcontractors control procedures; MOE : amending receiving inspection procedure with physical inspection checks, clarification of components/parts installation to be done according to maintenance data MOE clarifications on segregation and tagging of components MOE Part-6: new part dedicated to maintenance organisations who are also operators 008 05/03/2020 Correction of mistakes Endorsement of Commission Implementing Regulation (EU) 2019/1383 and 2019/1384 MOE amended to include a procedure to provide staff their personal records when leaving the organisation European Union Aviation Safety Agency User Guide Foreign Part 145 approvals User Guide for Maintenance Organisation Exposition Doc # Approval Date 05/03/2020 European Union Aviation Safety Agency .

5 All rights reserved. ISO9001 Certified Proprietary document. Copies are not controlled. Confirm revision status through the EASA-Internet/Intranet. Page 4 of 111 An Agency of the European Union 0. Introduction Table of Contents. 0. Introduction .. 4 Table of Contents.. 4 Definitions and Abbreviations.. 8 Scope and Applicability.. 9 Purpose.. 9 Entry into force.. 9 Associated Instructions.. 9 Communication.. 9 1. General Guidance .. 10 Preliminary Considerations.. 11 Exposition Format and Language.. 11 Terms in Use.. 11 MOE User Guide writing conventions .. 12 Cross reference EASA Part-145 versus MOE 13 Structure of the Maintenance Organisation Exposition.. 16 Management Control of the MOE.. 17 Exposition Pages Presentation.. 18 MOE Initial Approval Process.. 19 First Submission of the Draft MOE.. 19 Tracking Changes to the Initial Draft MOE.

6 19 2. MOE Structure and Content .. 20 PART 0 INTRODUCTION .. 21 Table of Contents.. 21 List of Effective Page.. 22 List of Issues / Amendments Record of Revisions.. 25 Distribution List.. 26 Definitions and Abbreviations .. 26 PART 1 MANAGEMENT.. 27 Corporate Commitment by the Accountable Manager.. 27 Safety and Quality Policy.. 28 Management Personnel.. 29 Duties and Responsibilities of Management Personnel.. 30 Accountable Manager.. 30 Quality Manager .. 31 Maintenance Manager (may be Aircraft Base MM and/or Aircraft Line MM and/or Workshop MM). 33 Responsible NDT Level 3 .. 34 Management Organisation Chart.. 35 List of Certifying Staff, support staff and airworthiness review staff .. 36 Certifying Staff (C/S) and Support Staff (S/S).. 36 Scope of the National Licence by Comparison to EASA Certifying Staff Categories.. 36 Categories of Certifying Staff (C/S) and Support Staff (S/S).

7 36 Airworthiness review staff .. 37 Content of the list(s).. 37 Management of the list(s).. 37 Manpower Resources.. 38 Facilities.. 39 Scope of Work .. 41 Aircraft Maintenance.. 41 Engine Maintenance.. 42 European Union Aviation Safety Agency User Guide Foreign Part 145 approvals User Guide for Maintenance Organisation Exposition Doc # Approval Date 05/03/2020 European Union Aviation Safety Agency . All rights reserved. ISO9001 Certified Proprietary document. Copies are not controlled. Confirm revision status through the EASA-Internet/Intranet. Page 5 of 111 An Agency of the European Union Component Maintenance.. 44 Specialised Services Maintenance.. 45 Maintenance Away From the Approved Locations as per (c).. 46 Parts Fabrication .. 46 Use of maintenance data not clearly intended for the rating held .. 47 Airworthiness review privileges.

8 47 Notification Procedure to the Authority Regarding Changes to the Organisation's Activities / Approval / Location / Personnel.. 48 Notification of changes .. 48 Changes not requiring amendment of the approval .. 50 Exposition Amendment Procedures (including delegated procedures).. 50 MOE Amendment.. 50 Associated Procedures, Lists and 51 Approval Process .. 51 Amendment control of applicable regulations and user guides .. 53 PART 2 MAINTENANCE PROCEDURES.. 54 Supplier Evaluation and Subcontract Control Procedure.. 54 Type of Providers.. 54 Monitoring the Suppliers.. 55 Monitoring the Contracted Organisations.. 55 Monitoring Subcontractors.. 55 Acceptance / Inspection of Aircraft Components and Materials from Outside Contractors.. 56 Classification and Definitions .. 56 Component / Material certification.. 56 Receiving inspection procedure.

9 58 Installation of components/standard parts/materials .. 59 Storage, Tagging and Release of Aircraft Components and Materials to Aircraft Maintenance.. 60 Storage Procedures .. 60 Tagging .. 60 Release to the maintenance process .. 60 Acceptance of Tools and Equipment.. 62 Calibration of Tools and Equipment.. 63 Use of Tooling and Equipment by Staff (including alternative tools).. 64 Cleanliness Standards of Maintenance Facilities.. 64 Maintenance Instructions and Relationship to Aircraft / Aircraft Component Manufacturer's Instructions including Updating and Availability to Staff.. 65 Maintenance Data Coming from External Sources.. 65 Documentation/Maintenance Instructions Issued by the maintenance organisation.. 66 Repair Procedure.. 67 Repairs .. 67 Fabrication of Parts.. 67 Aircraft Maintenance Programme Compliance.. 68 Airworthiness Directives Procedure.

10 69 Optional Modification Procedure.. 70 Maintenance Documentation in use and its Completion.. 71 Templates in use to record maintenance.. 71 Composition of the work 71 Completion of Maintenance Documentation.. 71 Technical Records Control.. 73 Rectification of Defects Arising During Base Maintenance.. 74 Release to Service Procedure.. 75 General requirements of the release to service .. 75 Aircraft maintenance release to service (Ax ratings).. 76 European Union Aviation Safety Agency User Guide Foreign Part 145 approvals User Guide for Maintenance Organisation Exposition Doc # Approval Date 05/03/2020 European Union Aviation Safety Agency . All rights reserved. ISO9001 Certified Proprietary document. Copies are not controlled. Confirm revision status through the EASA-Internet/Intranet. Page 6 of 111 An Agency of the European Union Components/engines/APUs maintenance release to service (Cx/Bx ratings).