Executive Assistant Position Description January 2017

1 Executive Assistant Position Description January 2017 . Position Title Executive Assistant Department Motor Sport Reports to CEO & GM Motor Sport Job Status Full-time, permanent CAMS' Values Respect - For motor sport, each other, all stakeholders and our brand Integrity - In how we operate and interact in all that we do Excellence - In what we do and how we do it Passion - For our great sport and the people in it. For our organisation, our roles and the people we work with Why the role exists The Executive Assistant role exists to be the initial point of contact for the CEO, General Manager Motor Sport and motor sport discipline enquiries whilst ensuring the effective operation of the CEO, General Manager Motor Sport and the motor sport department. Duties and Responsibilities Executive Support Administration Coordination Act as the primary point of contact for all CEO, Coordinate the annual Motor Sport calendar of GM Motor Sport and motor sport discipline events for each discipline.

2 Enquiries. Handle enquiries or direct as Coordinate the final publication of sporting and appropriate. technical regulations and bulletins. Provide administrative support to the CEO, GM. Coordinate the publication of CAMS. Motor Sport, motor sport department, Championship Point Scores. Commissions and Committees. Coordinate and provide administration for CAMS. Coordinate meetings and travel arrangements Tribunals as required. for CEO and GM Motor Sport. Develop and maintain appropriate track licensing Coordinate meeting logistics for various record keeping systems in conjunction with the Commissions (Motor Race, Historic, Speed &. relevant EO. Non Speed, Rally and Off Road) meetings in conjunction with the Executive Officer (EO). Coordinate and finalise meeting requirements for the National Track Safety Advisory Committee Act as the Executive Officer for the CAMS.

3 (NTSAC) in conjunction with the NTSAC EO. Board, CAMS Foundation Board the CAMS. National Racing Championships Board and other ad hoc meetings that require the attendance of the CEO and or GM Motor Sport. Includes: Preparation of Board Papers, attendance at Board Meetings and minuting of the meetings. Maintain appropriate record keeping and documentation of Board papers. General Undertake discipline specific projects such as Off Road participation, Rally Registration, etc. Assist with the preparation of content for CAMS'. publications and website. Executive Assistant Position Description Printed 25/01/ 2017 . Page 1 of 2. Comply with all occupational health and safety legislation and regulations. Other duties as assigned. Performance Indicators Special Considerations Enquiries received and actioned in a timely May require some occasional after-hours support.

4 Manner. Duties performed accurately and within timelines as required. Selection Criteria Essential Extensive experience acting as a personal Assistant or Executive Assistant working with Boards, preparing meeting documentation and taking minutes A minimum of 7 years' experience in a similar coordination, administration and customer service role Strong administrative skills with project administration experience Excellent organisation and planning skills High level interpersonal and communication skills with strong grammar and written skills Proven ability delivering outstanding customer service and dealing with difficult customers Initiative and can-do attitude Confidential with demonstrated experience working on confidential matters Team player and strong commitment to working as part of a team Previous experience operating a CRM or database system Highly skilled in the use of Microsoft Office programs Desirable Background and experience in a legal or similar professional and corporate environment (eg.)

5 Legal secretary). Experience working with volunteers, member-based organisations or in sport Knowledge of, experience in or an interest in motor sport Skills and demonstrated experience in writing for publications ie articles for newsletters Executive Assistant Position Description Printed 25/01/ 2017 . Page 2 of 2.