Export Inspection Council - eicindia.gov.in

1 Export of Fresh, Frozen &. Processed Fish & Fishery Products A Guide for Exporters Export Inspection Council Ministry of Commerce & Industry, Govt. of India New Delhi, YMCA Building, 3rd floor 1 Jai Singh Road, New Delhi 110001. Tel. : 0091-11-23748188, 23748189 Fax : 0091-11-23748024. : website : CONTENTS. Cl. No. Item Page No. 1 Introduction 1. 2 Procedure for approval of establishment 1-8. 3 Approval of Technologist 8. 4 Procedure for approval of additional 8-12. facilities/activities of approved F&FP establishment 5 Procedure for renewal of approval of approved F&FP 12-14. establishment 6 Permission to process & pack fishery products for 14-16.

2 Merchant Exporter 7. Change in the name of the company 16-17. 8. Responsibilities of the approved establishment 17-22. 9. Official Control by the Competent Authority 22- 31. 10 Guidelines for dealing with unsatisfactory monitoring 31-34. or other visit reports and /or test reports 11 Intra laboratory testing and proficiency testing 34-35. 12 Procedure to be followed when an approved 35-36. processing establishment temporarily suspends its production 13 Export of Fresh/Chilled Fishery Products 36-37. 14 Reporting system and time frames 37-38. 15 Procedure for approval and monitoring of freezer 38-40. vessels 16 Export Certification 40-47. 17 Fee Structure 47.

3 18 Procedure to be followed for complaints received 47-55. from Importing Countries (EU and Non-EU). 19 Appeal 55. 20 Power to relax 55. ANNEXURES. Page No. Annex-I Application for approval for establishments/factory vessels 56-77. Annex-II Undertaking 78. Annex-III Guarantee 79. Annex-IV-A IDP report 80-99. Annex-IV-B IDP report (Audit survey report, Document review report, general 100-114. review report, HACCP audit checklist, etc). Annex-IV-C Requirements for approval 115-119. Annex-V Letter informing non approval of the unit (EU & Non-EU) 120. Annex-VI Letter to EIC requesting for conditional approval 121. Annex-VII Letter informing conditional approval to the unit(EU) 122-123.

4 Annex-VII(A) Letter informing conditional approval to the unit(Non-EU) 124-125. Annex-VIII Letter of full approval to the unit (EU) 126-127. Annex-VIII-A Certificate of approval 128. Annex-VIII(B) Letter of full approval to the unit (Non-EU) 129-130. Annex-IX Application for approval for technologist 131. Annex-IX-A Assessment report for technologist 132. Annex-IX-B Certificate of approval of technologist 133. Annex-X Application for approval of additional facility/activity 134-137. Annex-X A IDP report on additional facility /activity 138-142. Annex-XI Application for renewal of approval 143-144. Annex-XI-A Reminder letter to units for renewal of approval 145.

5 Annex-XII IDP report for renewal of approval 146-154. Annex-XIII Letter to EIC requesting renewal of approval 155. Annex-XIV Statement of performance 156. Annex-XV Application for approval of merchant exporter 157. Annex-XV-A Letter of approval of merchant exporter 158. Annex-XV-B Letter of cancellation of approval of merchant exporter 159. Annex-XVI Criteria of acceptance 160-163. Annex-XVI-A Parameters of water to be tested once in four months by EU approved 164. establishments Annex-XVII Monitoring report proforma 165-168. Annex-XVII-A Non-Conformity Report (NCR) 169. Suggestions for improvement 170. Annex-XVII-C Review of Frequency of monitoring 171.

6 Annex-XVIII Supervisory report 172-173. Annex-XIX Corporate audit report 174-176. Annex-XX Application for approval of freezer vessels /renewal of approval of 177-181. fishing vessel / freezer vessel. Annex-XXI IDP report of freezer vessel for approval/renewal 182-187. Annex-XXI-A Letter of approval of freezer vessels 188-189. Annex-XXII Health Certificate format (EU) 190-191. Annex-XXII(A) Health Certificate format (Non-EU) 192-193. Annex-XXIII EC Directive 194-196. Annex-XXIV Report on inter calibration 197. Annex-XXV Weekly statement for CFE issued 198. Annex-XXVI Indemnity bond 199. Annex-XXVII-A Monthly report on supervisory monitory visits 200.

7 Annex-XXVII-B List of approved units 201. Annex-XXVII-C Details of health certificate issued 202. Annex-XXVII-D Details of action taken as per NRCP 203. Annex-XXVII-E Details of samples failed during monitoring 204. Annex-XXVII-F Status reports of units having rejections 205-206. Annex-XXVIII Format of test report for Japan 207. Annex-XXVIII-A Format for test results of consignments meant for Japan 208. Annex-XXIX Application for approval for Export of Fresh/Chilled F&FP 209-225. Annex-XXIX-A Assessment Report-1 for approval for Export of Fresh/Chilled F&FP 226-243. Document No. EIC/F&FP/Ex. 2005/Issue 3/. 1. INTRODUCTION. The requirements for the approval of the establishments to process fish &.

8 Fishery products meant for Export have been notified vide GOI Notification 730(E) dated , and subsequent amendment Orders 792. (E) dated , (E) dated , 464 (E) dated ,and 1227 (E) dated , on the basis of which the establishments processing fish & fishery products meant for Export are being approved by the Competent Authority ( Export Inspection Council of India for EU establishments and Export Inspection Agencies for non EU. establishments). The Primary responsibility for meeting the health requirements of importing countries and also those specified in the GOI Notifications lies with the processing establishments/factory vessels/freezer vessels themselves, for which these establishments are required to plan and implement detailed HACCP based process control (own check system) and to maintain necessary records.

9 The role of Export Inspection Council of India (EIC)/EIAs is to exercise official control by approving the units and implementing an effective surveillance system to ensure compliance to requirements as per clause 3. read with clause 13 of the Notification No. 730(E) dated 21 August 1995. 2. PROCEDURE FOR APPROVAL OF ESTABLISHMENT. Application for approval The establishment intending to process fish and fishery products for Export shall submit the application for approval in the prescribed format placed at Annexure - I (page 56-77 ) in duplicate along with documents given at to the nearest office of EIA under whose jurisdiction the establishment/operational base of factory vessel/ Freezer Vessel is situated.

10 Application fee of Rs. 2000/- shall be paid by the applicant by way of demand draft drawn in favour of the Export Inspection Agency concerned along with the application form. The application shall be accompanied by the following documents: a. HACCP Manual (including the Sanitary Standard Operating Procedures, process flow chart (s) with product description and manufacturing details in each step and also plumbing diagram of water showing water taps serially numbered). b. In the case of establishments/ factory vessels/ freezer vessels meant for Export to the EU, attested/certified copy of test report in respect of water complying with EC directive dated used for processing and ice manufacture (In case the source of water supply is same for both, then test report in respect of ice need only be for microbiological parameters applicable as per Part-A of Annex-I of 98/83/EC).