Export Program Manual - USDA

1 Export Program ManualSome processes, equipment, and materials described in this Manual may be patented. Inclusion in this Manual does not constitute permission for use from the patent owner. The use of any patented invention in the performance of the processes described in this Manual is solely the responsibility of the user. APHIS does not indemnify the user against liability for patent infringement and will not be liable to the user or to any third party for patent Department of Agriculture ( usda ) prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, and where applicable, sex, marital status, familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or part of any individual s income is derived from any public assistance Program .

2 (Not all prohibited bases apply to all programs). Persons with disabilities who require alternative means for communication of Program information (Braille, large print, audiotape, etc.) should contact usda s TARGET Center at (202) 720-2600 (voice and TDD). To file a complaint of discrimination, write to usda , Director, Office of Civil Rights, 1400 Independence Avenue, SW., Washington, DC 20250-9410, or call (800) 795-3272 (voice) or (202) 720-6382 (TDD). usda is an equal opportunity provider and using pesticides, read and follow all label Edition Issued March 201006/2017-22 Export Program ManualTOC-1 Export Program ManualContentsFiguresLOF-1-1 TablesLOF-1-1 Introduction1-1-1 Policy2-1-1 General Procedures3-1-1 The Process of Export Certification3-1-1 Completing Application for Export Certification (PPQ Form 572)

3 3-2-1 Determining Eligibility and Import Requirements for Certification3-3-1 Verifying Import Requirements3-4-1 Completing PPQ Forms 577 and 5793-5-1 Completing PPQ Form 5783-6-1 User Fees3-7-1 Special Procedures4-1-1 Commodity Lumber4-1-1 Commodity Cotton4-2-1 Commodity Grain (Federal Grain Inspection Service (FGIS))4-3-1 Commodity Seed4-4-1 Commodity Seed Potatoes4-5-1 Commodity Used Agricultural Machinery4-6-1 Special Procedures5-1-1 Special Programs Federal-State Cooperative Export Program5-1-1 Special Programs Lumber Certification5-2-1 Appendix AInternal CommunicationA-1-1 Appendix BPhytosanitary Export Database (PExD)B-1-1 Appendix CPhytosanitary Certificate Issuance & Tracking (PCIT)

4 C-1-1 Appendix DResponsibilitiesD-1-1 Appendix ECollecting State and County Export Certificate FeesE-1-1 Appendix FSupplemental FormsF-1-1 GlossaryGlossary-1 IndexIndex-1 ContentsTOC-2 Export Program Manual 06/2017-2211/2013-16 Export Program ManualLOF-1 Export Program ManualFiguresFigure 3-1-1 Schematic of the Process of Export Certification3-1-2 Figure 3-2-1 Example of PPQ Form 572, Application for Inspection and Cer-tification of Plants and Plant Products for Exports3-2-2 Figure 3-5-1 Examples of Lining Out Unused Space3-5-5 Figure 3-5-2 Example of PPQ Form 577, Phytosanitary Certificate (blank)3-5-7 Figure 3-5-3 Example of PPQ Form 579, Phytosanitary Certificate for Reex-port (blank)3-5-11 Figure 3-6-1 Example of PPQ Form 578, Export Certificate, Processed Plant Products (blank)

5 3-6-4 Figure 3-7-1 Certificates Issued Worksheet3-7-22 Figure 3-7-2 Checks Collected Worksheet3-7-24 Figure 3-7-3 Refund Request Worksheet3-7-27 Figure 4-2-1 PPQ Form 519, Compliance Agreement4-2-2 Figure 5-1-1 Model Letter for Documenting Major Errors Found on an Export Certificate5-1-5 Figure 5-2-1 Example of treatment section on the phytosanitary certificate certifying kiln drying5-2-4 Figure 5-2-2 Example of treatment section on the phytosanitary certificate certifying heat treatment5-2-4 Figure 5-2-3 Kiln Dried Treatment Certificate Example5-2-8 Figure 5-2-4 Heat Treatment Certificate Example5-2-14 Figure 5-2-5 PPQ Kiln Treatment Certificate Example5-2-15 Figure 5-2-6 Example of MOU for Kiln-Dried Sawn

6 Hardwood Lumber (page 1)5-2-17 Figure 5-2-7 Example of MOU for Kiln-Dried Sawn Hardwood Lumber (page 2)5-2-18 Figure 5-2-8 Example of MOU for Kiln-Dried Sawn Hardwood Lumber (page 3)5-2-19 Figure 5-2-9 Example of MOU for Kiln-Dried Sawn Hardwood Lumber (page 4)5-2-20 Figure 5-2-10 Example of MOU for Kiln-Dried Sawn Hardwood Lumber (page 5)5-2-21 Figure 5-2-11 Example of MOU for Kiln-Dried Sawn Hardwood Lumber (page 6)5-2-22 Figure 5-2-12 Example of MOU for Mill Certification Program for Heat Treat-ment of Coniferous Sawn Wood Going to European Union Member States (front)5-2-27 Figure 5-2-13 Example of MOU for Mill Certification Program for Heat Treat-ment of Coniferous Sawn Wood Going to European Union FiguresLOF-2 Export Program Manual 11/2013-16 Member States (back)5-2-28 Figure 5-2-14 Example of MOU for Kiln Dried Coniferous Sawn Wood (front)5-2-32 Figure 5-2-15 Example of MOU for Kiln Dried Coniferous Sawn Wood (back)

7 5-2-33 Figure 5-2-16 Example of MOU for Debarking and Grub Control of Coniferous Sawn Wood (front)5-2-38 Figure 5-2-17 Example of MOU for Debarking and Grub Control of Coniferous Sawn Wood (back)5-2-39 Figure 5-2-18 Example of Certificate of Debarking and Grub Hole Control5-2-41 Figure 5-2-19 Example of Biannual Audit Checklist for Mill Certification Programs5-2-44 Figure E-1-1 Initial Setup for State and County Fee Remittance WorksheetE-1-3 Figure F-1-1 Example of AMS Form SC-66, Report of InspectionF-1-2 Figure F-1-2 Example of AMS Form SC-146E, Certificate of Quality and Con-dition (Processed Foods)F-1-3 Figure F-1-3 Example of AMS Form SC-147CS, Certificate of Quality and Condition (Processed Foods) Quality Assurance (blank)

8 F-1-4 Figure F-1-4 Example of AMS Form SC-149CS, Certificate of Quality and Condition (Processed Foods) Continuous Inspection (blank)F-1-5 Figure F-1-5 Example of AMS Form SC-294, Report on Sanitary Inspection (blank)F-1-6 Figure F-1-6 Example of AMS Form SC-489e, Memorandum Report of In-spection for Processed RaisinsF-1-7 Figure F-1-7 Example of APHIS Form 47, Transmittal and Receipt for Ac-countable Items (blank)F-1-8 Figure F-1-8 Example of APHIS Form 94, Record of Public Funds Received (blank)F-1-9 Figure F-1-9 APHIS Form 94 (Reverse)F-1-10 Figure F-1-10 Example of FGIS Form 921-2, Inspection Report Insects in GrainF-1-11 Figure F-1-11 Example of Form FGIS-921-2, Inspection Report Insects in Grain (Reverse)F-1-12 Figure F-1-12 Instructions for Completing Form FGIS-921-2 (Page 1)F-1-13 Figure F-1-13 Instructions for Completing Form FGIS-921-2 (Page 2)F-1-14 Figure F-1-14 Instructions for Completing Form FGIS-921-2 (Page 3)

9 F-1-15 Figure F-1-15 Held Shipment WorksheetF-1-16 Figure F-1-16 Example of PPQ Form 576, Attachment Sheet for Phytosanitary Certificate or Phytosanitary Certificate for ReexportF-1-1811/2013-16 Export Program ManualLOT-1 Export Program ManualTablesTable 1-1-1 How to Use Decision Tables1-1-7 Table 1-1-2 How to Report Problems With the XPM1-1-10 Table 3-2-1 Instructions for Applicants to Complete PPQ Form 5723-2-3 Table 3-2-2 Instructions for ACOs to Complete PPQ Form 5723-2-4 Table 3-3-1 Determine Eligibility for Certification Based on Commodity3-3-2 Table 3-3-2 Determine Action to Take on Mushroom Spawn3-3-3 Table 3-3-3 Determine

10 Eligibility for Certification Based on Origin and Destination3-3-4 Table 3-3-4 Determine Eligibility for Certification Based on CITES and ESA Status3-3-5 Table 3-3-5 Common Import Requirements3-3-6 Table 3-4-1 Documentation Presented3-4-2 Table 3-4-2 Acceptable Inspection Certificates and Documents3-4-3 Table 3-4-3 Hypergeometric Table for Random Sampling3-4-5 Table 3-4-4 Determine Pest Freedom3-4-6 Table 3-4-5 Action to Take When a Commodity Must be Free from Pests3-4-7 Table 3-4-6 Action to Take When Commodity May Require Treatment3-4-9 Table 3-4-7 Action to Take When Commodities May Enter Only During Spe-cific Periods3-4-10 Table 3-4-8 Action to Take When a Commodity May Enter Only Specified Ports3-4-11 Table 3-4-9 Recording Inspection Results on Multi-part Paper Forms3-4-12 Table 3-4-10 Deciding When to Issue PPQ Form 577 or 5793-4-13 Table 3-5-1 Instructions to Complete PPQ Form 5773-5-8 Table 3-5-2 Instructions to Complete PPQ Form 5793-5-12 Table 3-5-3 Distribution of PCIT Generated Copies of PPQ Forms 577 and 5793-5-14 Table 3-5-4 Distribution of PPQ Form 577.