FACILITIES DEVELOPMENT MANUAL - wisconsindot.gov

1 February 16, 2021 Page 1 TABLE OF CONTENTS chapter 19: Plans, Specifications, and Estimates FACILITIES DEVELOPMENT MANUAL Wisconsin Department of Transportation Section 19-1 Introduction 19-1-1 General Originator Purpose Composition Timing Processing Attachment Abbreviations in FDM chapter 19 Attachment Central Office PS&E Contacts Attachment Utility Exception Example Attachment Real Estate Exception Example Attachment Proposal Preparation Process Schedule Attachment Central Office Proposal Preparation Process 19-1-3 Project Letting Process (PLP) Guidelines and Definitions The Purpose The Process Attachment Project Letting Process for Fiscal Year X Attachment Schedule for Establishing Annual Letting Implementation Plan (LIP)

2 Attachment Sample Letting Restriction List Attachment Quarterly and Cumulative Monthly Goals 19-1-5 Proprietary Products General Justification of Proprietary Applications Proprietary Product Documentation Publication of Proprietary Product Lists Approved Product Lists References Attachment Example DT1584 Patented or Proprietary Product Justification 19-1-7 Use of Publicly Owned Equipment on Let Contracts 19-1-9 State Owned, Furnished and Designated Materials for Let Contracts Applicability Guidance Mandatory Disposal Sites 19-1-11 Expedited Lettings Selecting an Appropriate Contract Type Expedited Letting Documents Final PS&E Review Process Timing Attachment Selecting a Contract Type Section 19-5 Estimates 19-5-1 General 19-5-3 Bid Item Guidance Updated/Newer Bid Items Usage Guidance for Other Items Quantities Page 2 FDM chapter 19 Table of Contents Attachment Quantity Reference Table Attachment FIIPS Quantities Update Form 19-5-5 Construction Estimates Confidential Construction Estimates Estimate Accuracy Performance Measure

3 Estimating User Group Estimate Types and Components Tools and Resources Construction Estimate DEVELOPMENT Contract Document Bid Impacts Attachment Recommended Letting Months by Improvement Strategy 19-5-6 Construction Estimate Documentation Report Estimate Documentation Information Executive Summary Estimating Tool Parameters Similar Projects or Proposals Project Characteristics Item Level Documentation Attachments 19-5-7 Construction Estimate Review Independent Review Region Program Controls Review Central Office Review 19-5-10 Create Estimate and Proposal 19-5-20 FHWA Project Authorization Process (Delegated Projects)

4 Background Information Corrective Actions for the Cost Estimate Data Section 19-10 PS&E Transmittal and Composition 19-10-1 Transmittal of Let Project PS&Es Accessing eSubmit Submitting PSE Exhibits with eSubmit 19-10-5 Final Review Approval of Plans and Grades Cost Effectiveness Finding Hazardous Materials Right of Way and Encroachments Permits and Environmental Documents Utilities and Railroads Justifications Proprietary Products Constructability Review Bureau Project Review PS&E Pre-Submittal Review Attachment BPD - Quality Review Checklist Attachment BOS Quality Review Checklist Attachment BHM - Quality Review Checklist Attachment BTS Environmental Section - Quality Review Checklist Attachment BTLRRH - Quality Review Checklist Attachment BTS Acquisition & Services Section - Quality Review Checklist 19-10-10 Required Exhibits List of Exhibits 19-10-15 Plan Letter Plan Letter Contents 19-10-20 Governors Approval Form (DT25) Attachment Sample of Form DT25, Governor s Approval Form 19-10-25 Sample Proposal Completing Form DT1502 Attachment Sample of Completed DT1502 Form Highway Work Proposal 19-10-30 Contract Time for Completion (DT1923)

5 Page 3 FDM chapter 19 Table of Contents General Contract Work Type Work Time Factors Influencing Contract Time Attachment Sample of Form DT1923, Contract Time for Completion Attachment Percentage Factors for Probable Working Days 19-10-35 Certificate of Right of Way (DT1899) Right-of-Way Clearance Attachment Certificate of Right of Way 19-10-40 Utilities Status Report (DT1080) Utility Clearance 19-10-42 Certification of Railroad Coordination with Highway Construction 19-10-43 Digital Data Exchange and Project Data Awareness General Contractor Data Packet Submittal Consultant Project Data Submittal File Formats Categories of Digital Data Exchange Guidelines on Data Requirements by Project Type Attachment Civil 3D Specific Design Deliverable Requirements 19-10-45 Changes to Consultant Plans Purpose Statement of Problem Project DEVELOPMENT Region Activities Bureau of Structures Activities Bureau of Project DEVELOPMENT Post Letting Activities 19-10-50 Revisions of PS&E and Resubmittal of

6 Rejected Proposals Revisions of PS&E Resubmittal of Rejected Proposals Section 19-15 Special Provisions 19-15-1 Introduction 19-15-2 Alternative Contracting Introduction Cost Plus Time Bidding Lane Rental Design/Build Contracting Interim Liquidated Damages "Enhanced" Liquidated Damages Incentives/Disincentives Flexible Notice-to-Proceed "Low Bid" Design/Build Attachment Cost Plus Time (A + B) Bidding Attachment Cost Plus Time (A + B1 + B2 + B3) Bidding Attachment Cost Plus Time (A + Lane Rental) Bidding Attachment Cost Plus Time (Accelerated Bridge Construction) Bidding Attachment Lane Rental Fee Assessment (Example for Simple Night Work) Attachment Lane Rental Fee Assessment (Example for Multiple Closure Situations)

7 Attachment "Enhanced" Liquidated Damages Attachment Incentives/Disincentives for Interim Completion of Work Attachment Flexible Notice-to-Proceed 19-15-3 Guarantees, Warranties, Establishment Periods, and Proving Periods 19-15-5 General Sample Special Provision 19-15-10 Scope of Work Sample Special Provision Page 4 FDM chapter 19 Table of Contents 19-15-11 Consideration of Proposals Sample Special Provisions 19-15-12 Proposal Guaranty Sample Special Provision 19-15-14 Coordination and Prosecution and Progress Factors to Consider 19-15-15 Prosecution and Progress Other Considerations Attachment Choosing the Appropriate Prosecution & Progress STSP 19-15-20 Traffic Sample Special Provision 19-15-23 Holiday and Weekend Work Restrictions Independence Day Memorial and Labor Days Deer Hunting Season Non-Holiday Weekends

8 Other Monday Holidays Thanksgiving Christmas and New Years Easter Sample Special Provision 19-15-25 Utilities Sample Special Provisions 19-15-26 Other Contracts and Work by Others 19-15-35 Railroad Special Provisions Railroad Contact Information Attachment Railroad Special Provisions Selection 19-15-45 Hauling Restrictions Attachment Sample Special Provision 19-15-55 Environmental Protection Bridge Construction in Streams During Fish Spawning Migratory Bird Nests on Structures Other Environmental Protection STSPs 19-15-60 Erosion Control Sample Special Provisions 19-15-75 Specification Modifications Sample Special Provisions 19-15-80 Special Provision Bid Items SPV Assigning Numbers to SPV Items Writing Special Provision Articles for Non-Standard Bid Items Using Numbers in Technical Documents Using Units in Technical Documents Attachment Nonstandard Bid Item Sample 19-15-85 Standardized Special Provisions Bid Items (STSP) ###.

9 ####.S Modifying an Existing STSP STSP Folder Updates The Special Provisions Website 19-15-90 Additional Special Provisions Coordination with the Region Labor Compliance Coordinator ASP Descriptions Buy American Provision Page 5 FDM chapter 19 Table of Contents Section 19-21 Quality Management Program 19-21-1 Overview General QMP Information 19-21-2 Use of Standard Specification and Incentives for QMPs Standard Specification QMP Provisions Incentive Items for Standard Specification QMPs 19-21-5 Use of Standard Special Provision and Incentive Item QMPs Standard Special Provisions Standard Special Provisions QMPs Section 19-22 Post-Advertisement Activities 19-22-1 Addenda Introduction Determining the Need for an Addendum Completing the Addendum DEVELOPMENT Form Preparing the Addendum Final Coordination with BPD BPD Processing Measuring Addenda Attachment Addenda Process Flow Chart Attachment Addenda DEVELOPMENT Form (blank) Attachment Sample Completed Addenda DEVELOPMENT Form Attachment Addendum Form (Blank) Attachment Sample Completed Addendum 19-22-5 Post Advertisement Questions and Answer Process Introduction Process Section 19-25 Local Force Account Agreements 19-25-1 General 19-25-5 Local Force Account (LFA)

10 Agreements Agreement Contents PS&E Composition PS&E Submittal PS&E Approval Attachment DT2056 Agreement for Construction, Local Force Account Attachment Additional Provisions for Federal-Aid Force Accounts Attachment Item Unit Cost Analysis Attachment Project Unit Cost Analysis Attachment PS& E Exhibit Distribution Chart for Local LFA Contracts 19-25-10 Special Provisions General Requirements Attachment Sample Special Provision for a Local Force Account Agreement Attachment Sample Special Provision for a Local Force Account Agreement Attachment Required Non-discrimination Provision for Federal-Aid Contracts Section 19-30 Razing and Removal Contracts 19-30-1 General PS&E Submittal BPD Processing Attachment Plan Letter for Razing and Removal