Facilities Engineering Directorate of Public Works ...

1 Department of the ArmyPamphlet 420 06 Facilities EngineeringDirectorate ofPublic WorksResourceManagementSystemHeadquarter sDepartment of the ArmyWashington, DC15 May 1997 UNCLASSIFIEDSUMMARY of CHANGEDA PAM 420 06 Directorate of Public Works resource management SystemThis revision--o Changes the name of the Facilities Engineer to the Directorate of Introduces the concept of the business management Addresses the new concept of the Installation Status Adds guidance on work management in AMC (chap 3)o Adds guidance on Army housing work management (chap 4)o Adds guidance on contracted DPW operations (chap 6)o Adds guidance on environmental management (chap 7)o Adds guidance on warranty management (chap 8)o Adds the Directorate of Public Works Annual Awards Program(chap 9).o Updates guidance for resource planning, work processing, and financialmanagement to address the trends towards increased use of automation, anemphasis on business and customer-oriented management , a streamlining of workmanagement, and the growth in the number of reimbursable of the ArmyWashington, DC15 May 1997 Facilities EngineeringDirectorate of Public Works resource management system *Department of the ArmyPamphlet 420 06 History.

2 This UPDATE printing publishes arevision of this publication. Extensive changesh a v e b e e n m a d e a n d t h e s t r u c t u r e o f t h erevised text has be reorganized. This pamphletwas issued on 15 May 1978. This publicationh a s b e e n r e o r g a n i z e d t o m a k e i t c o m p a t i b l ewith the Army electronic publishing content has been This pamphlet provides guidanceto the Directorate of Public Works on manag-ing resources. Procedures are explained topromote a uniform system of managing work ,accounting for resources, and conducting re-view and analysis of Public Works This pamphlet applies to theActive Army and the Army Reserve. Itapplies to installations and activities in activeuse by the regular Army, in an inactive orstandby condition for future use by the regu-lar Army, in an excess category, and in full-time or intermittent use by the ArmyReserve or Reserve Officers Training pamphlet does not apply to the ArmyNational Guard and installations and activi-ties, or parts thereof, which have been li-censed to the District of Columbia or to anyS t a t e , t e r r i t o r y , o r c o m m o n w e a l t h o f t h eUnited States for use by the National Guard;single project , owned or leased, civil worksfacilities of the Army Corps of Engi-neers; national cemeteries; Facilities occupiedby Army activities as tenants when support isprovided by another government agency.

3 AndG o v e r n m e n t - o w n e d , c o n t r a c t o r - o p e r a t e d i n -dustrial plants or r o p o n e n t a n d e x c e p t i o n a u t h o r i t y .The proponent of this pamphlet is the Assist-ant Chief of Staff for Installation Manage-ment. The proponent has authority to approveexceptions to this pamphlet that are consis-tent with controlling law and regulation. Pro-p o n e n t s m a y d e l e g a t e t h i s a u t h o r i t y , i nwriting, to a division chief under their super-v i s i o n w i t h i n t h e p r o p o n e n t a g e n c y w h oholds the grade of colonel or the Improvements. Users are in-vited to send comments and suggested im-p r o v e m e n t s o n D A F o r m 2 0 2 8(Recommended Changes to Publications andBlank Forms) directly to ATTN DAIM-FDF-M , A S S I S T A N T C H I E F O F S T A F F F O RI N S T A L L A T I O N M A N A G E M E N T , 6 0 0A R M Y P E N T A G O N , W A S H D C 2 0 3 1 0 Distribution of this publica-tion is made in accordance with the initialdistribution number (IDN) 094499, intendedfor command levels C, D, and E for ActiveArmy and Army (Listed by paragraph and page number)

4 Chapter 1 Introduction, page1 Purpose 1 1, page1 References 1 2, page1 Abbreviations and terms 1 3, page1 Concept 1 4, page1 Command Support 1 5, page1 Chapter 2 resource Planning and management , page1 The Planning Process 2 1, page1 Planning, Programming, Budgeting, and Execution system 2 2,page1 DPW Planning and Programming Documents 2 3, page1 DPW Program management 2 4, page3 Automated Information Support for Program management 2 5,page4 Other Resources 2 6, page5 Chapter 3 work management system , page5 Introduction 3 1, page5 DPW work Flow 3 2, page5 Workload Data 3 3, page6 Components of work management system 3 4, page7 Army Material Command (AMC) Installations 3 5, page9 Chapter 4 Army Family Housing work management , page10 Special considerations in managing Army family housing (AFH) work 4 1, page10 PPBES for AFH 4 2, page11 Contingency planning 4 3, page11 Utilities 4 4, page11 AFH work management automation 4 5, page11 Chapter 5 Review and Analysis, page11 Overview 5 1, page11R&A Tools 5 2, page12 Implementing R&A in the DPW Organization 5 3, page12 Chapter 6 Contracted DPW Operations, page12 General 6 1, page12 Contracted DPW operations 6 2, page13 Contract management 6 3, page13 Contract security problems 6 4, page13*This pamphlet supersedes DA Pam 420-06, 15 May 1978 and DA Pam 420-08, 15 September PAM 420 06 15 May 1997 iUNCLASSIFIEDC ontents ContinuedChapter 7 Environmental management , page 13 Environmental management and the DPW 7 1, page 13 Programming and budgeting considerations 7 2.

5 Page 14 Environmental consideration and documentation 7 3, page 14 Chapter 8 Warranty management , page 14 General 8 1, page 14 Roles 8 2, page 14 Evaluating warranties 8 3, page 14 Identifying warranted items 8 4, page 15 Procedures for in-house warranties 8 5, page 15 Procedures for contractor installed equipment 8 6, page 15 Equipment installed by facility occupants 8 7, page 15 AFH warranties 8 8, page 16 Chapter 9 DPW Annual Awards Program, page 16 Overview 9 1, page 16 Individual awards 9 2, page 16 Corporate awards 9 3, page 16 Nomination procedures 9 4, page 16 Selection procedures 9 5, page 16 Presentation procedures 9 6, page , page management system Guidesheet, page Component Inspection, page Performance Standards, page and Evaluation Criteria for the William C. Gribble,Jr.

6 , DPW Executive of the Year Award, page and Evaluation Criteria for the DPW Engineering ,Plans, and Services Executive of the Year Award, page and Evaluation Criteria for the DPW BusinessManagement Executive of the Year Award, page and Evaluation Criteria for the DPW HousingExecutive of the Year Award, page and Evaluation Criteria for the DPW Operations andMaintenance Executive of the Year Award, page and Evaluation Criteria for the DPW SupportExecutive of the Year Award, page and Evaluation Criteria for the DPW MACOMS upport Executive of the Year Award (Individual), page and Evaluation Criteria for the Installation SupportProgram of the Year Award, page and Evaluation Criteria for the DPW SupportContractor of the Year Award, page Annual Awards Program Nomination Format, page Annual Awards Program Selection Process andProcedures, page 26 GlossaryIndexiiDA PAM 420 06 15 May 1997 Chapter 1 Introduction1 1.

7 PurposeAR 420-10 provides the management principles for the Directorateof Public Works (DPW). This pamphlet provides the DPW with afacilities and resource management process for effective operationand maintenance of real property Facilities and 2. ReferencesRequired and related publications and prescribed and referencedforms are listed in appendix 3. Abbreviations and termsAbbreviations and special terms used in this pamphlet are explainedin the 4. ConceptDPW operations are diverse and complex and require management , Engineering , and craft skills. The DPW copes with daily require-ments, long range requirements, and emergencies that may exceedavailable resources. The DPW needs a Facilities management systemto collecting current, accurate information to make decisions; iden-tify problems; and manage, control, and expedite work . The DPWcan then maximize productivity, minimize reimbursement rates, andmake effective use of available resources.

8 The challenges of DPWoperations can be met through comprehensive planning, program-ming, financial management , and program review and Facilities system - Mini/Micro (IFS-M) captures most ofthe data needed for the DPW to operate effectively. Where IFS-M isnot deployed, a commercial off the shelf (COTS) management infor-mation system can be used to collect and compile data. The facili-ties management system and DPW considerations presented in thispamphlet are described generically to allow DPW managers to tailortheir operations to meet the mission and operating parameters attheir 5. Command SupportDPW management support is essential. The components of the facil-ities management system are integrated. DPW managers and person-nel must work together to keep a smooth flow of work through theDPW. Managers must understand not only the functions of theircomponent but also the functions of all the other components howthey are 2 resource Planning and Management2 1.

9 The Planning ProcessPlanning is a logical process that translates an idea or objective intoreality. DOD uses the Planning, Programming, and Budgeting Sys-tem (PPBS) for that process. The Army s resource managementsystem parallels the DOD PPBS, but adds the program executionfunction and calls it the Planning, Programming, Budgeting, andExecution system (PPBES).2 2. Planning, Programming, Budgeting, and ExecutionSystemThe details of financial management are in AR 1-1 and DFAS-IN37-1. The functions of the PPBES, as they apply to DPWs andDPW customers, are described below:a. Planning. Planning is the development of broad strategies andobjectives to meet an organization s mission. It is a long-range lookat requirements based upon knowledge of assets, mission changes,results of inspections and studies, and policy takes coordination among the DPW divisions and branchesto ensure that customer requirements are met.

10 DPW customers es-tablish their own Facilities plans with the DPW playing a role in theprocess. The result is a set of long-range Facilities managementgoals and objectives. DPW planning is influenced by much broaderplanning at the Army level. For example, The Army Plan (TAP)addresses plans for revitalization of the Army infrastructure Programming. Programming translates planning strategies andgoals into concrete alternatives. The DPW identifies specific actionsto achieve the desired goals and objectives to meet customer re-quirements. Actions are evaluated for their relative priorities, theirvalue added, and their likely impact on DPW resources. They arethen aligned in a logical, time-phased sequence of accomplishmentknown as a program. Project scopes are developed, tentative per-formance schedules are established, and actions needed to achieveobjectives are identified.