FAID® ROSTER TOOL Analysing Hours of Work Related …

1 ROSTER ToolAnalysing Hours of Work Related Fatigue ExposureKey Benefits Quick and simple analysis tool Manually build rosters with ease or import data via CSV Click to change shifts or implement shift swaps Immediate feedback of FAID Score impact Can store and compare Planned & Actual work hoursRoster Screen View2-week ROSTER view by personnelFAID Score Green, Yellow, Red View(Fatigue Tolerance Level set at 80 for example) ROSTER Screen ViewSelect day for new shift (23 Aug) ROSTER Screen ViewShift Selector Pop-UpSelect shift for the day (M0600)Shift Selector Pop-UpPeak FAID Score shown prior to selectionShift Selector Pop-UpStart & finish times of a shift can be manually adjustedShift in ROSTER (23 Aug)(Peak FAID Score shown right of shift) ROSTER Screen ViewSelect shift to change (21 Aug) ROSTER Screen ViewCurrent shift duration in FAID Red Condition shown Shift Selector Pop-UpSelect alternate shift (A1400)(Peak FAID Score shown for shift prior to selection)Shift Selector Pop-UpShift changed in ROSTER (21 Aug)(Peak FAID Score shown right of shift)

2 ROSTER Screen ViewImport data from CSVR oster Screen ViewSelect import method(Start Row is 2 to ignore data field headings in CSV file)Import Selector Pop-UpActual data imported from CSV(CSV data file period is 6/6 26/6/2011) ROSTER Screen ViewView FAID Scores(Fatigue Tolerance Level / FTL set at 70 for example) ROSTER Screen ViewView Hours in FAID Red ConditionRoster Screen ViewMove ROSTER to FAID viewRoster Screen ViewMove to FAID Pop-UpSelect ROSTER date range to be moved(1 week of history data is required prior to analysis Start Date)FAID ViewSelect ANALYSE button for FAID OutputsFAID reports available for reviewFAID Outputs ViewSelect RosterViewto return to ROSTER Screen viewFAID Outputs ViewReturned to previous ROSTER viewRoster Screen ViewView Planned & Actual ROSTER data(For each person: Planned ROSTER on 1stline & Actual Hours worked on 2nd) ROSTER Screen ViewCompare Planned & Actual FAID Scores(For each person.)

3 Planned ROSTER on 1st line & Actual Hours worked on 2nd) ROSTER Screen ViewRoster Screen ViewSelect Shifts to view shift detailsShifts Screen ViewLists the shift definitions(Allows different shift types to be defined for selection)Lists personnel details(Allows personnel unavailability & detail changes)Staff Screen ViewStaff Totals Screen ViewSummary of personnel Hours workedShift Totals Screen ViewCount of shifts worked per day(Can check if shifts per day match requirement)Settings Screen ViewAllows configuration of user & application settingsWhat is FAID ?

4 Predictswork-relatedfatigue based on Hours of workD DDN NNFAID ScoreWhat is FAID ? Durationof work & breaks Time of dayof work & breaks Work history from preceding 7 days Biological limitson recovery sleepIn determining Work- Related Fatigue takes into account:FAID Scientifically based & operationally validated bio-mathematical model (of fatigue & performance): Developed as part of collaborative partnership arrangement with Centre for Sleep Research in South Australia Proven history in varied operational contexts, cultures and industries since 1999 Used internationally across multiple industries (aviation, rail, mining, health, energy, marine etc.)

5 Predicts work- Related fatigue based onhours of work .. not a pure measure of fatigueFAID Rail-Australia, NZ, Canada & USA General Aviation-Internationally Government Agencies-Customs, Police in Australia Marine most ports in Australia / NZ Road Transport Internationally Energy Australia / USA Mining Internationally Health QueenslandIndustry Use of FAID Many organisations faced with the challenge of managing fatigue can easily become daunted by the prospect. Impairment associated with fatigue can be difficult to detect, and harder still, is judging the level of impairment that could present a danger.

6 Added to the complexity of individual differences in experiencing fatigue is the context for individuals ( job type, activities, environment, time of day, etc.) and the degree to which this is vulnerable to Risk-Based ApproachGiven the diverse factors needing to be taken into account in managing work- Related fatigue, a risk-based approach that gives consideration to models like James Reason s Swiss Cheese model is often Risk-Based Approach Continuous ImprovementProcess Hours of work audit / review Timely review of controls Occurrence investigationLayer 1 Layer 2 Behavioral Symptoms Peer identification Screening tools Corporate Responsibility Ensuring adequate sleep opportunity Safe work procedures & trainingLayer 3 Critical Incident!

7 !Layer 4 Individual Responsibility Using time off for rest / fit for duty Effective implementation of work proceduresConcept Taken From Managing The Risks Of Organizational Accidentsby James Reason, and Union Pacific RailroadThe Defences-in-Depth model (Dawson & McCulloch, Sleep Med. Rev. 2005) applies James Reason s model to the fatigue context, targeting prevention through a series of barriers, safeguards, and defences. InterDynamics has included these concepts and ideas in its Risk-Based Approach to managing fatigue, summarised in the following approach recognises the development of an appropriately informed plan to manage fatigue (a Fatigue Management Plan) as foundational to the effective implementation and on-going improvement of a Fatigue Risk Management System (FRMS).

8 Staff engagement and consultation is key to a smooth FRMS implementation, as cultural change is often required for the organisation to transition its perception and management of fatigue in line with the organisation s fatigue policy Risk-Based Approach3. Review:System & OccurrencesRisk Profile of Hours of Work planned, unplanned / overtime, actual Hours , standbyRisk Profile of Job Type / Role time on task, environment, demand of taskRiskProfileof Individual commuting to / from work, sleep disorders, lifestyleManaging Work- Related Fatigue RisksDiagnostics of planned & actual Hours of WorkReview individual experience and self reports of fatigueFAID Diagnostic Reports, Implementation of FAID Tools,Data analysisStaff surveys, Discussion group facilitation.

9 Fatigue assessment / monitoringFatigue Hazard Analysis (FHA) Risk Assessment Workshops & Reports1. Determine:Fatigue Risk ProfileAdequate treatments / controlsPrepare for emergencies & unplanned work,Fatigue risk assess changesFatigue Management Policy,plans, procedures & operational work instructionsSupporting supervisory, team & individual management strategiesTransition planning & support Managing Fatigue education Facilitation of Fatigue Management Policies, Plans & Procedure development,FAID ROSTER Tool / DLL2. Protect:Against Fatigue RiskScopeFatigue occurrences, Causal & risk factors, Work plans and procedures, New informationReview / investigate fatigue reports, existing controls, business processes & changesImplementationRisk Assessment of day-to-day activities in the context of fatigueFRMS review & grading (GRAID )

10 , Investigation tools, FAID / Hours of Work auditsSupporting InterDynamics Services & ProductsOur Risk-Based Approach to Managing FatigueOur experience assisting clients of all sizes across various industries and circumstances has brought insights into the most effective organisational team structures and project plans for successful aim of the Risk-Based Approach is to provide our clients with the best possible tools and resources to manage fatigue risks. It is founded on four pillars: consultation, staff engagement, shared responsibility and effective risk comprehensive methodology includes three key steps: Determiningthe fatigue risk profile of the organisation Protectingagainst unacceptable fatigue- Related risks Reviewingsystems to ensure protection measures remain Risk-Based ApproachSuggested FRMS Scope and Implementation activities are outlined in the second & third columns of the diagram, respectively.