FBP Documents Details

1 FBP Documents Details FBP policy link can be referred on This page will help the employee distinguish the document specifications to be used for claim submissions. Documents Required for Fuel and Maintenance Eligibility: Band 7 and above employees vehicle Allowed: 4 wheeler only. Maximum Tax benefit can be claim up to : 21600 INR(for vehicles < 1600CC) & 28800 INR (for Vehicles > 1600 CC). For perquisite Details , please refer to policy link above. Documents Required 1. Expense Head selected as "Fuel and Maintenance" in the India Employee Declaration tool.

2 2. Original receipts attached as soft copy in the claim. 3. Each expense entered individually in separate line entry. 4. Expense Date should be the receipt /Bill Date. 5. vehicle Number reflected in receipt for repair / maintenance/ Fuel Bills. 6. Correct amount claimed is equal to or less than the receipt amount. 7. Expenses incurred towards purchase of accessories, road tax and registration charges for personal cars are not reimbursable. Documents Required for vehicle Insurance Eligibility: Band 7 and above employees vehicle Allowed: 4 wheeler only.

3 Maximum Tax benefit can be claim up to : included in 21600 INR(for vehicles < 1600CC) & included in 28800 INR (for Vehicles > 1600 CC). For perquisite Details , please refer to policy link above. Documents Required 1. Expense Head selected as " vehicle Insurance" in India Employee Declaration Tool. 2. Insurance Premium: Soft copy of Insurance Policy / Original Insurance Cover Note (CLC/Personal Car) to be uploaded in the claim. 3. Expense Date should be the Policy Issued Date. 4. Correct amount claimed is equal to or less than the Insurance Premium amount.

4 5. Personal Cars - vehicle insurance should be in employee s name. If it is in family member or other person s name vehicle insurance will not be considered for exemption. 6. Employee can t claim for Insurance Premium Expenses for more than one car. 7. Employee can t claim for Two Wheeler Insurance Premium Expenses. 8. vehicle Insurance can be claimed only once in a financial year 9. Online cover note can be reimbursed (if the cover note states it is system generated) Documents Required for Driver s Salary Eligibility: Band 8 and above employees Documents Required 1.

5 Expense Head selected as "Driver's salary" in India Employee Declaration Portal. 2. Scanned copy of the original receipt signed by the driver. (Could be in the format given below) 3. Expense Date should be the receipt Date. 4. Each expense entered individually in India Employee Declaration Portal. 5. Correct amount claimed should be equal to or less than the receipt amount. Drivers Salary Format: To whom so ever concerned Date:- Place:- This is to confirm that I have received as my salary for the month of_____ from Mr.

6 /Ms _____. Thanks & Regards, (To be signed by the Driver) (Name of the Driver) Documents required for LTA claims Eligibility: All IBMers Travel Type: Domestic only. Exemption Limit: On actual expense of travel only. Documents Required: In case of Air Travel: Documents Required 1. Boarding pass - Mandatory. 2. E-ticket/Paper tickets. 3. Economy class airfare. In case of Rail Travel: Documents Required 1. Original E-ticket/Paper tickets 2. Tickets in original. 3 Declaration claiming that employee travelled by the shortest route.

7 4 Family Details stated in hard copy attachment/email. In Case of Bus travel: Documents Required 1. Tickets in original. 2. Declaration claiming that employee travelled by the shortest route. 3. Family Details stated in hard copy attachment/email. Sl No Important Note while claiming LTA / submitting Documents 1. It is mandatory to attach the below declaration(failing which the claim will be rejected) :- LTA (Leave Travel Allowance) DECLARATION 2. Travel is within India only 3. Declaration claiming that employee travelled by the shortest route.

8 4. Family Details stated in hard copy attachment/email. 5. Family members claimed is limited to self, spouse, dependent children (less than or equal to 2 children) and any parents or siblings of the employee who are wholly or mainly dependent on the employee him/herself for support and maintenance. 6. Employee name reflected on the air ticket /e ticket /taxi invoice. 7. Dependents Name on the air ticket / e ticket. 8. Expenses incurred for sea journey, travelling by hired cabs/ taxis, and personal cars are not covered under this policy effective from 1st February 2013.

9 Note: Employees can raise claim for bills which are incurred within 90 days. Greater than 90 days bills can t be claimed. While claiming LTA expense, all your expense must be clubbed together and claimed under 1 single line entry. Please do not create multiple line entries as the tool would restrict you from claiming LTA claim twice in current slab of Jan 2018 through Dec 2021. **Note: Please write to for any further clarification or assistance or you may initiate a chat with us between 10:00 AM to 05:00 PM (Monday through Friday IST) using our chat support service option available above.

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