FEAD/ROICC HANDBOOK - Sunset Design

1 FEAD/ROICC . HANDBOOK . FOR. ENGINEERING TECHNICIANS. Feb 2011. FORWARD. This HANDBOOK is intended to address only those matters for which NAVFAC has delegated contract administration authority to a local FEAD/ROICC and also applies to the execution of installation contracts administration under the FEAD/ROICC s authority. The nature of the material contained herein is informational, not directive. However, reference is made to applicable publications, BMS and NAVFAC instructions which are directives and provide necessary details and guidance. BMS and NAVFAC instructions contain the most current information and process, and therefore should be the primary source of guidance and requirements.

2 As always the contract specifications spells out contractor and Government responsibilities and must be thoroughly understood by the FEAD/ROICC staff. The organization of each office may vary, particularly from FEAD to ROICC. As a result of this not all offices have a Supervisory Engineering Technician. References to Supervisory Engineering Technicians are only to indicate lines of authority. Discipline Supervisors in a FEAD organization or PM&E/SGE are supervisors of Engineering Technicians in some offices. Questions and/or comments pertaining to interpretation, suggested revisions and improvements are desired and invited, and should be submitted to the CI5.

3 HANDBOOK revisions or additions will be updated electronically on the NAVFAC Portal. The Engineering Technician HANDBOOK can be accessed at Footnote: Applicability to Overseas Areas It should be noted that not all provisions and contract requirements listed in this HANDBOOK are applicable to construction contracts at overseas locations. This is due to Memorandums of Understanding or Memorandums of Agreement and/or other Country-to-Country Agreements between the United States and foreign Governments. 2. TABLE OF CONTENTS. SUBJECT PAGE. Section 1: ENGINEERING TECHNICIAN ADMINISTRATION PROGRAM. 1. PURPOSE 5. 2. CANCELLATION 5.

4 3. LESSONS LEARNED 5. 4. QUALITY ASSURANCE TECHNIQUES 6. 5. QUALITY ASSURANCE PLAN FOR THE ENGINEERING. TECHNICIAN 6. 6. ENGINEERING TECHNICIAN BACKUP SYSTEM 7. 7. CM/AROICC/ENGINEERING TECHNICIAN INTERFACE 7. 8. STANDARDS OF CONDUCT AND GOVERNMENT ETHICS 8. Section 2: CONTRACT AUTHORITY. 1. CONTRACTING OFFICER 10. 2. FEAD/ROICC 10. 3. PROJECT MANAGER AND ENGINEERING DIRECTIOR/. SUPERVISORY GENERAL ENGINEER 10. 4. SUPERVISORY CM/AROICC 11. 5. CM/AROICC 11. 6. SUPERVISORY/LEAD ENGINEERING TECHNICIAN 11. 7. ENGINEERING TECHNICIAN 11. 8. QUALITY ASSURANCE SERVICE BY TITLE II AND CASU 13. 9. Design -BUILD AND Design -BID-BUILD CONTRACTS 14.

5 10. TESTING/ENGINEERING SERVICE CONTRACTS 14. 11. JOB ORDER CONTRACT (JOC) 15. 12. 8(A) CONTRACTS 15. 13. EMPLOYMENT OF MINORS ON CONSTRUCTION. CONTRACTS 15. Section 3: CONTRACT REQUIREMENTS. 1. PERFORMANCE AND PAYMENT BONDS 17. 2. REVIEW OF PLANS AND SPECIFICATIONS 17. 3. PRE-CONSTRUCTION CONFERENCE OR POST AWARD. KICK-OFF MEETING 17. 4. SHOP DRAWINGS AND SUBMITALS 18. 5. WORK REQUIRED BY THE PRIME CONTRACTOR 19. 6. STATION REGULATIONS AND SECURITY REQUIREMENTS 19. 7. PERSONNEL LIST AND EMERGENCY INFORMATION 19. 8. SAFETY ENFORCEMENT 20. 3. 9. ENVIRONMENTAL PROTECTION 22. 10. LABOR STANDARDS ENFORCEMENT 23. 11. PROGRESS SCHEDULE 25.

6 12. SCHEDULE OF PRICES 26. 13. PAYMENTS TO THE CONTRACTOR 26. 14. PAYMENTS FOR MATERIALS STORED OFF-SITE 27. 15. PRODUCTION REPORTS 27. 16. CONTRACTOR QUALITY CONTROL (CQC) REPORT 28. 17. QUALITY ASSURANCE REPORT (QAR) 29. 18. CONTRACTOR QUALITY CONTROL (CQC) SYSTEM 30. 19. COMMISSIONING OF FIRE PROTECTION SYSTEMS 31. 20. CONSTRUCTION PHOTOGRAPHS 32. 21. CONTRACT CHANGES/MODIFICATIONS 32. 22. GOVERNMENT-FURNISHED PROPERTY (GFP) AND. CONTRACTOR SALVAGED PROPERTY ON CONSTRUCTION. CONTRACTS 34. 23. MATERIAL STORAGE TRAILERS, OFFICES OR STORAGE. BUILDINGS 34. 24. CONTRACT CONSTRUCTION NON-COMPLIANCE NOTICE 35. 25. CORRECTION OF DEFICIENCIES/REWORK ITEMS 36.

7 26. CONTRACTOR S WORK OUTSIDE REGULAR HOURS 36. 27. UTILITY OUTAGES AND CONNECTIONS 37. 28. TEMPORARY UTILITIES FOR THE CONTRACTOR 38. 29. RED ZONE 38. 30. OPERATION AND MAINTENANCE (O&M) DATA 39. 31. RECORD (AS-BUILT) DRAWINGS 39. 32. AS-BUILT RECORD OF EQUIPMENT AND MATERIALS 39. 33. GUARANTEES/WARRANTY INFORMATION AND TAGGING 40. 34. TESTING, ADJUSTING, BALANCE AND START-UP (TABS). OF MECHANICAL SYSTEMS 40. 35. USE AND POSSESSION PRIOR TO COMPLETION 41. 36. PRE-FINAL INSPECTION 41. 37. FINAL INSPECTION 43. 38. CONTRACT CLOSE-OUT 44. 4. SECTION 1: ENGINEERING TECHNICIAN ADMINISTRATION. PROGRAM. 1. PURPOSE. The duties and responsibilities of the Engineering Technician are many and varied which extend beyond knowledge of actual construction practices.

8 Engineering Technicians are the field representative of each FEAD/ROICC . The professionalism of each Engineering Technician in attitude, appearance, demeanor, conversation and responsiveness to issues with our contractors and customers is required to be an effective member of the contract team. The Engineering Technician plays a vital role in the execution of construction projects before and during the construction phase to obtain a completed facility that conforms to the plans/. specifications and to ensure the best quality construction within the budget and schedule. A need exists for a single guide covering all aspects of FEAD/ROICC quality assurance techniques and procedures.

9 This HANDBOOK is prepared for construction quality assurance surveillance to ensure uniformity of construction quality assurance in all FEAD/ROICC . offices serving under the jurisdiction of NAVFAC. The terms Engineering Technician and Quality Assurance Representative are used interchangeably within this HANDBOOK and both refer to our Engineering Technician workforce. All Engineering Technicians having responsibility for quality assurance of contracts should become familiar with the contents of this HANDBOOK to ensure that all contract requirements are being preformed. 2. CANCELLATION. The contents in this FEAD/ROICC HANDBOOK for Engineering Technician cancels and supersedes the contents of the Construction Representative HANDBOOK previously provided.

10 3. LESSONS LEARNED. In our business, we must constantly strive to improve the product that we provide to our customers and learn from our past experiences. An important part of this process includes correction of deficient specifications and elimination of repetitive problems. Lessons learned should be applied to suggest changes to the Request for Proposal (RFP) templates and guide specifications or the Design and construction process. The Engineering Technician in day-to-day surveillance of construction work experiences firsthand repetitive problems and deficiencies in the contract documents. It is imperative that these problem areas be passed through the organization for resolution.