Federal Contract Compliance Manual July 2013

1 Federal Contract Compliance Manual October 2014. Federal Contract Compliance Manual July 2013. Federal Contract Compliance Manual (FCCM). TABLE OF CONTENTS. 1. CHAPTER 1 DESK AUDIT .. 3. 1A INTRODUCTION .. 3. 1A00 TYPES OF Compliance EVALUATIONS .. 3. 1A01 CONTENTS OF CHAPTER .. 4. 1A02 PURPOSE OF THE DESK AUDIT .. 5. 1A03 PRINCIPLES AND FOCUS OF DESK AUDITS .. 5. 1A04 USE OF THE STANDARD Compliance EVALUATION REPORT .. 6. 1A05 CASE MANAGEMENT 7. 1A06 CONFIDENTIALITY OF INFORMATION .. 7. 1A07 NOVEL ISSUES .. 7. 1A08 CORPORATE MANAGEMENT Compliance EVALUATIONS .. 8. 1A09 FUNCTIONAL AFFIRMATIVE ACTION PROGRAMS .. 8. 1A10 PREAWARD Compliance EVALUATIONS .. 8. 1B PRE-DESK AUDIT ACTIONS .. 8. 1B00 INITIAL CONTACT WITH THE CONTRACTOR .. 8. 1B01 PREPARATION AND MAINTENANCE OF THE CASE CHRONOLOGY.

2 LOG .. 10. 1B02 CREATION AND MAINTENANCE OF THE CASE FILE .. 11. 1B03 SENDING THE SCHEDULING LETTER AND ITEMIZED LIST .. 14. 1B04 FOLLOW-UP CONTACT WITH CONTRACTOR .. 14. 1B05 CONTACTING EEOC, VETS AND OTHER AGENCIES .. 15. 1B06 INFORMATION ON EEO COMPLAINTS FILED WITH OR BY OTHER. AGENCIES .. 16. 1B07 RELATIONSHIP OF OFCCP Compliance ACTIVITIES TO EEO. LITIGATION OR COURT ORDERS .. 16. 1B08 REVIEW OF COMMUNITY RESOURCE FILES .. 17. 1B09 REVIEW OF PREVIOUS Compliance ACTIONS .. 17. 1C RECEIPT OF AAPs AND SUPPORT DATA FOR DESK AUDIT .. 18. 1C00 NON-RECEIPT OF EXECUTIVE ORDER AAP .. 18. 1C01 NON-RECEIPT OF EXECUTIVE ORDER SUPPORT 18. 1C02 NON-RECEIPT OF SECTION 503 AND SECTION 4212 AAPs .. 19. 1C03 EVALUATION PERIOD .. 19. 1D INITIAL REVIEW OF AAPs .. 20. 1E REVIEW OF AAPS FOR CURRENTNESS AND INCLUSION FOR EO11246, SECTION 503 AND SECTION 4212.

3 20. 1E00 ACTION WHEN AAP IS NOT CURRENT .. 21. 1E01 INCLUSION .. 21. 1E02 MISSING AAP ELEMENTS .. 21. 1F REVIEW OF AAPs FOR ACCEPTABILITY .. 23. Table of Contents | i Federal Contract Compliance Manual (FCCM). 1F00 REVIEW OF EXECUTIVE ORDER AAP FOR ACCEPTABILITY .. 23. 1F01 ORGANIZATIONAL 23. 1F02 JOB 25. 1F03 UTILIZATION ANALYSIS .. 27. 1F04 PLACEMENT GOALS .. 29. 1F05 ADDITIONAL REQUIRED ELEMENTS OF AAPs .. 29. 1G REVIEW OF EXECUTIVE ORDER SUPPORT DATA FOR ACCEPTABILITY .. 31. 1H REVIEW OF SECTION 503 AND SECTION 4212 AAPs FOR. ACCEPTABILITY .. 34. 1H00 ITEMS INCLUDED .. 34. 1H01 POLICY STATEMENT .. 35. 1H02 CONTRACTOR REVIEW OF PERSONNEL 35. 1H03 CONTRACTOR REVIEW OF PHYSICAL AND MENTAL. QUALIFICATIONS .. 36. 1H04 REASONABLE ACCOMMODATION TO PHYSICAL AND MENTAL.

4 LIMITATIONS .. 37. 1H05 HARASSMENT PREVENTION .. 37. 1H06 EXTERNAL DISSEMINATION OF EEO POLICY AND OUTREACH .. 37. 1H07 INTERNAL DISSEMINATION OF EEO POLICY .. 37. 1H08 AUDIT AND REPORTING SYSTEM .. 37. 1H09 ESTABLISHMENT OF RESPONSIBILITY FOR AAP. IMPLEMENTATION .. 38. 1H10 TRAINING TO ENSURE AAP 38. 1H11 NO REDUCTION IN COMPENSATION .. 38. 1I SUMMARY OF ACCEPTABILITY PROBLEMS WITH AAPs AND SUPPORT. DATA .. 38. 1J ANALYSIS OF SECTION 503 AND SECTION 4212 AAPs: REVIEW OF. ONLINE APPLICATION PROCESS .. 39. 1K ANALYSIS OF EO 11246 AAP: OVERVIEW OF SUPPORT DATA, EEO. TRENDS, WORKFORCE STRUCTURE AND PERSONNEL PRACTICES .. 40. 1K00 EEO TREND 40. 1K01 WORKFORCE STRUCTURE AND PERSONNEL PRACTICES .. 41. 1L ANALYSIS OF EO 11246 AAP: GOALS PROGRESS AND GOOD FAITH. EFFORTS.

5 41. 1L00 ANALYSIS OF GOALS PROGRESS .. 42. 1L01 EVALUATION OF GOOD FAITH EFFORTS .. 42. 1L02 PLAN FOR EVALUATION OF GOOD FAITH EFFORTS .. 43. 1M BASIS FOR POTENTIAL DISCRIMINATION ANALYSES .. 43. 1N ANALYSIS OF EO 11246 AAP: AUDIT OF THE WORKFORCE ANALYSIS. OR ORGANIZATIONAL PROFILE .. 44. 1N00 UNDERREPRESENTATIONS AND CONCENTRATIONS .. 45. 1N01 DETERMINING THE RELEVANT WORKFORCE SECTOR AND JOB. AREAS .. 45. Table of Contents | ii Federal Contract Compliance Manual (FCCM). 1N02 ANALYSIS BASED ON A PARTICULAR RACE OR ETHNICITY .. 48. 1O ANALYSIS OF EO 11246 AAP: AUDIT OF PERSONNEL ACTIVITY AND. THE IMPACT RATIO ANALYSIS .. 48. 1O00 CALCULATING THE IRA .. 48. 1O01 SPECIFIC RACE AND ETHNIC GROUP ANALYSIS .. 50. 1O02 PROPER USE OF THE IRA RESULTS .. 50. 1O03 IRA, STATISTICAL ANALYSIS SUMMARY AND ONSITE 50.

6 1P ANALYSIS OF EO 11246 AAP: AUDIT OF COMPENSATION DATA .. 52. 1P00 DATA FOR COMPENSATION ANALYSIS .. 53. 1P01 ACTION BASED ON THE DESK AUDIT 53. 1P02 REQUESTING ADDITIONAL DATA OR INFORMATION .. 54. 1Q SCER SUMMARY OF POTENTIAL DISCRIMINATION AREAS AND. ONSITE INVESTIGATIVE PLAN (ALL LAWS) .. 54. 1R CONCLUSION OF THE DESK AUDIT .. 55. 1R00 DOCUMENTS FOR CLOSING Compliance EVALUATION AFTER. THE DESK AUDIT .. 55. 1R01 REASONS TO PROCEED WITH ONSITE 55. 1R02 COMPLETING APPROPRIATE SCER PAGES .. 56. CHAPTER 2 ONSITE REVIEW .. 57. 2A INTRODUCTION .. 57. 2B DETERMINING THE NEED FOR AN ONSITE REVIEW .. 59. 2C ONSITE REVIEW PREPARATION .. 59. 2C00 PROHIBITION AGAINST RETALIATION .. 59. 2C01 USE OF THE STANDARD Compliance EVALUATION REPORT AND. INFORMATION MANAGEMENT.

7 60. 2C02 HISTORICAL DATA AND COMPLAINT HISTORY .. 61. 2C03 ONSITE PLAN .. 62. 2C04 NOTICE OF THE ONSITE DATE AND REQUESTS FOR ADDITIONAL. 63. 2D ONSITE PROCESS .. 63. 2D00 ENTRANCE CONFERENCE .. 63. 2D01 FACILITY INSPECTION .. 64. 2D02 ACCESS TO CONTRACTOR 65. 2E EO 11246 AAP REQUIREMENTS .. 66. 2E00 EO 11246 AAP AND SUPPORT DATA SUBMISSIONS .. 66. 2E01 ADDITIONAL REQUIRED ELEMENTS OF AN EO 11246 AAP .. 67. 2E02 EVALUATION OF GOOD FAITH EFFORTS .. 69. 2E03 AUDIT OF EMPLOYMENT ACTIVITY TO ENSURE EQUAL. EMPLOYMENT OPPORTUNITY .. 70. 2F SECTION 503 AND SECTION 4212 AAPs, AND ADDITIONAL. REQUIREMENTS .. 71. Table of Contents | iii Federal Contract Compliance Manual (FCCM). 2F00 AAP(S) AND SUPPORT DATA SUBMISSIONS .. 72. 2F01 AVAILABILITY OF AAPs FOR INSPECTION.

8 76. 2F02 INVITATION TO SELF-IDENTIFY .. 76. 2F03 ADDITIONAL REQUIREMENTS .. 77. 2G RELIGION AND NATIONAL ORIGIN REQUIREMENTS .. 78. 2G00 CONTRACTOR POLICY AND 78. 2G01 RELIGIOUS ACCOMMODATION .. 78. 2G02 POTENTIAL HARASSMENT AND DISCRIMINATION .. 79. 2G03 COMMUNITY CONTACTS .. 80. 2H Compliance WITH SEX DISCRIMINATION GUIDELINES .. 80. 2H00 REVIEW OF CONTRACTOR POLICIES AND IMPLEMENTATION .. 81. 2H01 SEX DISCRIMINATION AND HARASSMENT .. 83. 2I TECHNICAL REQUIREMENTS .. 85. 2I00 TECHNICAL REQUIREMENTS OF EO 11246, SECTION 4212 AND. SECTION 503 .. 85. 2I01 EO 13496 REQUIREMENTS .. 87. 2I02 RECORDKEEPING .. 88. 2J SUPPORT AND PERSONNEL ACTIVITY REQUIREMENTS .. 88. 2J00 ANALYZING THE SELECTION PROCESS .. 88. 2J01 DISTINGUISHING OBJECTIVE FROM SUBJECTIVE SELECTION.

9 CRITERIA .. 90. 2J02 ANALYSIS OF OBJECTIVE CRITERIA .. 91. 2J03 ANALYSIS OF OBJECTIVE CRITERIA FOR ADVERSE 92. 2J04 ANALYSIS OF SUBJECTIVE CRITERIA AND DETERMINATION OF. ADVERSE IMPACT .. 93. 2J05 JUSTIFICATION OF SELECTION PROCEDURES WHEN ADVERSE. IMPACT IS 93. 2K LINKAGE 94. 2K00 LINKAGE OBJECTIVES .. 94. 2K01 LINKAGE REQUIREMENTS .. 95. 2K02 IMPLEMENTATION UNDER EO 11246 .. 95. 2K03 WHERE LINKAGE AGREEMENTS ARE NOT REQUIRED (EO 11246. Only) .. 95. 2K04 LINKAGE AGREEEMENTS FOR INDIVIDUALS WITH DISABILITIES. AND DISABLED AND OTHERWISE PROTECTED VETERANS .. 96. 2K05 CONFIRMATION OF LINKAGE AGREEMENT .. 96. 2L COLLECTING INFORMATION .. 96. 2L00 TYPES OF EVIDENCE .. 97. 2L01 PERSONNEL ACTIVITY AND SELECTION PROCESS .. 98. 2L02 SELECTION PROCEDURES AND TESTING.

10 99. 2L03 COMPENSATION .. 100. 2M INTERVIEWS .. 102. 2M00 GENERAL INTERVIEW PRINCIPLES AND PROCEDURES .. 103. Table of Contents | iv Federal Contract Compliance Manual (FCCM). 2M01 MANAGEMENT INTERVIEWS .. 105. 2M02 EMPLOYEE INTERVIEWS .. 106. 2M03 ISSUES THAT ARISE DURING THE ONSITE REVIEW .. 106. 2N EXIT CONFERENCE .. 107. 2N00 AREAS TO COVER AT THE EXIT CONFERENCE .. 107. 2O RETURN ONSITE VISIT AND DENIAL OF ACCESS .. 107. 2P INVESTIGATION SUMMARY OR REPORT WRITING .. 108. 2P00 SUMMARY OF FINDINGS .. 108. CHAPTER 3 CONSTRUCTION INDUSTRY Compliance 110. 3A 110. 3B COVERAGE .. 110. 3B00 REGULATIONS APPLICABLE TO CONSTRUCTION CONTRACTORS .. 110. 3B01 REQUIRED Contract CLAUSES .. 111. 3B02 CONSTRUCTION Contract NOTICE AND SPECIFICATIONS .. 111. 3B03 SUPPORT FROM OTHER AGENCIES RELATED TO CONSTRUCTION.