FEDEX EDI INVOICING AND REMITTANCE

1 FEDEX EDI Invoice and Remittance1 FEDEX EDI INVOICINGAND REMITTANCE110 AIR FREIGHT DETAILS & INVOICE820 PAYMENT ORDER/ REMITTANCE ADVICE997 FUNCTIONAL ACKNOWLEDGMENTVERSION 4060 Implementation GuideNew Customer VersionFedEx Express, FEDEX Ground, FEDEX Non-Transportation& FEDEX SmartPost PayorAPRIL 2013 This version is effective as of April 2013. Prior toimplementation, contact your electronic Commerce analystto ensure you have the latest version EDI Invoice and Remittance2 This document contains information proprietary and confidential to Federal Express Corporationand may not be disclosed without authorization from Federal Express. The proprietary and confi-dential information is contained on each page of the document and may not be copied orotherwise reproduced or distributed without authorization from Federal Express.

2 1992 2013 Federal Express Corporation unpublished. Federal Express and the Federal Express logo are registered service marks of Federal Express Corporation. All rights EDI Invoice and IS EDI?..6 electronic FILE DATA & Duty/Tax FOR SUBMITTING REMITTANCE by INVOICE ADJUSTMENT .. ADDED 18 INVOICE LAYOUT (110 Transaction Set)..19 TRANSMISSION SYNTAX (Regular INVOICING , SmartPost, Non-Trans)..21 23 DATA SEGMENTS AND ELEMENTS OF DATA 40 SAMPLE INVOICE 43 FEDEX EDI Invoice and 1 INVOICE MESSAGE 2 DELIVERY EXCEPTION 47 TABLE 3 DELIVERY DISPOSITION 50 TABLE 4 NON-PAY RESOLUTION COMPLAINT 52 TABLE 5 MISCELLANEOUS DESCRIPTION 54 TABLE 6 GROUND/SMARTPOST PACKAGE SERVICE 62 TABLE 7 SERVICE PACKAGING 8 SERVICE BASE 9 DELIVERY SCHEDULE 10 SPECIAL CHARGE 68 TABLE 11 SPECIAL CHARGE/SMARTPOST DESCRIPTION 95 REMITTANCE LAYOUT (820 Transaction Set).

3 96 REMITTANCE ENVELOPE - ISA 98 SEGMENT SEGMENTS AND ELEMENTS OF DATA 104 electronic INVOICE ADJUSTMENTS HELPFUL 110 FUNCTIONAL ACKNOWLEDGMENTS (997 Transaction Set)..111 FUNCTIONAL ACKNOWLEDGMENT ENVELOPE - ISA SEGMENTS AND ELEMENTS OF DATA 116 FEDEX EDI Invoice and Remittance5 INTRODUCTIONThe purpose of this guide is to assist electronic data trading partners with information aboutimplementing an electronic Data Interchange (EDI) process with FEDEX for INVOICING andRemittance data of FEDEX Express and FEDEX Ground shipments. The guide discusses benefitsof EDI and how to get started with implementation. This guide will also provide resources forgetting additional provides an additional electronic INVOICING and REMITTANCE solution besides traditionalEDI, which is FEDEX Billing Online.

4 This solution is outlined in more detail at: You can also call your FEDEX Account Executiveor electronic Revenue Support (ERS) Analyst for more information. FEDEX Billing Online Plus (FBO+) is a web-based solution allowing users view and settleall FEDEX Express and FEDEX Ground invoices. Benefits include:o View invoices and shipment detailo Schedule electronic Funds Transfer payments or pay with a checko Create reports and complete administrative functionso Question shipment chargeso Download invoice datao Register on-lineFedEx EDI Invoice and Remittance6 WHAT IS EDI? electronic Data Interchange (EDI) is the electronic exchange of business documents using astandardized format.

5 The entities that transmit or receive this electronic data are called can be used to transfer invoice and REMITTANCE data for FEDEX Express and Ground ship-ments between FEDEX and authorized trading processing helps FEDEX deliver top-quality service that takes advantage of advanced infor-mation-management technology. EDI can help customers increase efficiency while reducingerrors and operating costs. Additional specific benefits of implementing EDI with FEDEX in-clude: Reduced paper handling and mailing costs. In most cases the costs to transmit anelectronic document is considerably less than mailing costs. Invoices for multiple FEDEX accounts can be combined into a single INVOICING enhances your control over accounts payable, even when ship-ments originate from multiple sites.

6 Eliminates keying of invoice data and reduces errors, so you ll spend less time andeffort verifying and processing your bills. electronic INVOICING provides convenient verification of shipping charges and proof ofdelivery ( FEDEX Express only). electronic INVOICING allows for quick and accurate allocation of shipping costs to inter-nal departments and third parties, streamlining your accounting and improving cashflow. Invoice adjustments can be submitted electronically. Multiple data formats allow easy integration with Accounts Payable EDI Invoice and Remittance7 EEFFTT CCUUSSTTOOMMEERR CChheecckkoorr2 3 41 FFeeddEExx NNeettElectronic File Data Flow electronic Data transmitted to/from FedExNet mailbox (or VAN of choice) 1.

7 Express and Ground Invoices transmitted to customer 2. REMITTANCE Advice and/or Dispute/Non-Pay Request transmitted to FEDEX 3. Dispute/Non-Pay Resolution transmitted to customer 4. Payment via Check or electronic Funds Transfer (EFT) INTRODUCTIONFedEx EDI Invoice and Remittance8 GUIDELINES AND LIMITATIONSG eneralIn addition to the terms and conditions stated in the FEDEX Service Guide: To be eligible for electronic INVOICING , you must send your REMITTANCE dataelectronically. Payment can be made via check or electronic Funds Transfer (EFT). Past due charges will be sent electronically. In accordance with the FEDEX ServiceGuide, payment must be made within 15 days of the invoice date.

8 On your normal billing cycle, you will receive an invoice file for all account numbersrequested to be billed electronically. All shipments billed to the accounts that you provide to us for electronic INVOICING willbe included in the invoice transmission with the exception of Same Day Service. You can receive and International invoices for both Express and Ground. Duty/tax invoices for International shipments can be included in the International file ifdesired. electronic documents are not considered received until they are accessible on thereceiving mailbox. electronic documents transmitted for electronic invoice and REMITTANCE are consideredwritten documents. They constitute an original when they are printed from electronicfiles or records established and maintained in the course of business.

9 Failure to retrieve electronic invoice files in a timely manner may result in termination ofelectronic INVOICING by FEDEX . Paper INVOICING will resume. Lack of reference data provided by the shipper is not a valid reason for invoiceadjustments. Short payment problems identified by FEDEX that are related to programming in youraccounts payable system or databases must be corrected immediately. FEDEX may modify electronic invoice and REMITTANCE formats at any time. After implementation, either party can terminate electronic invoice and REMITTANCE withprior notice. Shipments are governed by service conditions in the current FEDEX Service Guide andAddendum. If there is a conflict between this guide and the FEDEX Service Guide, the Service Guidewill take EDI Invoice and Remittance9 GUIDELINES AND LIMITATIONS (cont.)

10 For Duty/Tax INVOICING (International Express shipments only)The following guidelines and limitations apply to the FEDEX electronic Duty/Tax Invoicingprocess: Duty/tax adjustment requests may not be submitted electronically, and must besubmitted in writing. Duty/tax paperwork will be mailed to the Bill-To address for the electronic invoicingmaster account number (Refer to the Testing section). The duty/tax tracking number in the duty/tax record will be the same tracking numberused for the transportation charges of the shipment. The International freight charges and duty/tax charges may be billed on separateinvoices and may appear in different electronic invoice Remittances ( Payor only)The following guidelines and limitations apply to the FEDEX electronic REMITTANCE process: All remittances can be included on your transmission regardless of the billing medium( electronic or paper).