FIELD OPERATIONS MANUAL - tn.gov

1 TENNESSEE OCCUPATIONAL SAFETY AND HEALTH PLAN - part V TOSHA FIELD OPERATIONS MANUAL i FIELD OPERATIONS MANUAL TENNESSEE OCCUPATIONAL SAFETY AND HEALTH PLAN part V April 1, 2016 TENNESSEE OCCUPATIONAL SAFETY AND HEALTH PLAN - part V TOSHA FIELD OPERATIONS MANUAL STATE OF TENNESSEE DEPARTMENT OF LABOR AND WORKFORCE DEVELOPMENT Division of Occupational Safety and Health This MANUAL is intended to provide guidance regarding some of the internal OPERATIONS of the Division of Occupational Safety and Health (TOSHA), and is solely for the benefit of the Government of the State of Tennessee. No duties, rights, or benefits, substantive or procedural are created by this MANUAL . The contents of this MANUAL are not enforceable by any person or entity against the Department of Labor and Workforce Development or the State of Tennessee.

2 Guidelines which reflect current Tennessee Occupational Safety and Health Review Commission or court precedents do not necessarily indicate acquiescence with those precedents. Where a conflict may exist between the contents of this MANUAL and Rules of the Department of Labor and Workforce Development, Occupational Safety and Health, Chapter 0800-01-01 et seq. or Tennessee Code Annotated, Title 50, Chapter 3 ( 50-3- 101 50-3- 1008 and 50-3- 2001) or Chapter 4 ( 50-4- 101 50-4- 108), the provisions of the rule or the Code shall take precedence. TENNESSEE OCCUPATIONAL SAFETY AND HEALTH PLAN - part V TOSHA FIELD OPERATIONS MANUAL iii RECORD OF CHANGES/ADDITIONS Change Number Date of Change/Addition Date Entered Change Summary Signature of Person Entering Change 2016-1 May 2, 2016 May 2, 2016 Reference to TDWLD 0800-1-4 corrected 2016-2 June 7, 2016 June 7, 2016 Text added to page 5-1 2016-3 October 17, 2016 October 17, 2016 Page 4-22, 3 years changed to 5 years.

3 Page 9-4, electronic complaint info changed 2016-4 December 15, 2016 December 15, 2016 Page 3-10, reference to TOSHA Rule changed to TOSHA Rule 2017-1 April 17, 2017 April 17, 2017 Pages 6-14 through 6-15 paragraph D 2017-2 November 27, 2017 November 27, 2017 TCA 1-3-102 text added to page 15-7 2018-1 February 6, 2018 Feb 6, 2018 Page 6-15 text added to paragraph D 2018-2 March 1, 2018 March 1, 2018 Page 6-15 text removed from paragraph D 2018-3 May 29, 2018 May 29, 2018 Page 6-10, the word "three" changed to "five", 3 times. TENNESSEE OCCUPATIONAL SAFETY AND HEALTH PLAN - part V TOSHA FIELD OPERATIONS MANUAL iv RECORD OF CHANGES/ADDITIONS Change Number Date of Change/Addition Date Entered Change Summary Signature of Person Entering Change TENNESSEE OCCUPATIONAL SAFETY AND HEALTH PLAN - part V TOSHA FIELD OPERATIONS MANUAL v Table of Contents Chapter 1 - Introduction I.

4 Introduction ..1-1 II. Background ..1-1 III. Disclaimer ..1-1 Chapter 2 - Program Planning I. Introduction ..2-1 II. Outreach and Assistance ..2-1 A. Providing Assistance to Small Employers ..2-1 B. Outreach Program ..2-1 C. Responding to Requests for Assistance ..2-1 III. TOSHA Cooperative Programs Overview ..2-1 A. Voluntary Protection Program (Volunteer STAR) ..2-1 B. Onsite Consultation Program ..2-1 C. Strategic Partnerships ..2-2 D. Alliance Program ..2-2 IV. Enforcement Program Scheduling ..2-2 A. General ..2-2 B. Inspection Priority Criteria ..2-3 1. Efficient Use of Resources ..2-3 2. Follow-up Inspections ..2-3 3. Monitoring Inspections ..2-3 4. Employer Information Requests ..2-3 5. Reports of Imminent Danger, Catastrophe, Fatality, Amputations, Accidents, Referrals or Complaints ..2-3 C. Effect of Contest ..2-3 D. Enforcement Exemptions and Limitations ..2-4 E. Preemption by Another F.

5 United States Postal Service ..2-4 G. Home-Based Worksites ..2-5 H. Inspection/Investigation Types ..2-5 1. Unprogrammed ..2-5 2. Unprogrammed Related ..2-5 3. Programmed ..2-6 4. Program Related ..2-6 V. Unprogrammed VI. Programmed Inspections ..2-6 A. Scheduling for Construction Inspections ..2-6 B. Scheduling for Maritime Inspections ..2-6 C. Special Emphasis Programs (SEPs) ..2-6 1. Identification of Special Emphasis Programs ..2-7 2. Special Emphasis Program Scope ..2-7 3. Pilot Programs ..2-7 D. National Emphasis Programs (NEPs) ..2-7 E. Local Emphasis Programs (LEPs) and Regional Emphasis Programs (REPs) ..2-7 F. Other Special Programs ..2-7 G. Inspection Scheduling and Interface with Cooperative Program Participants ..2-7 1. Employers who participate in voluntary compliance programs ..2-7 2. Information regarding a facility s participation in the following programs ..2-7 TENNESSEE OCCUPATIONAL SAFETY AND HEALTH PLAN - part V TOSHA FIELD OPERATIONS MANUAL vi 3.

6 Voluntary Protection Program (Volunteer STAR) ..2-8 a. VPP Manager Responsibilities ..2-8 b. Programmed Inspections and VPP Participation ..2-8 c. Unprogrammed Enforcement Activities at VPP Sites ..2-8 4. Consultation ..2-9 a. Consultation Visit in Progress ..2-9 b. Onsite Consultation and 90-Day Deferral ..2-10 5. Pre-SHARP Status ..2-10 6. Safety and Health Achievement Recognition Program (SHARP) ..2-11 a. Duration of SHARP Status ..2-11 b. TOSHA Inspections(s) at SHARP Worksites ..2-11 7. TOSHA/OSHA Strategic Partnership Program (OSP) ..2-11 8. Alliances ..2-13 Chapter 3 - Inspection Procedures I. Inspection Preparation ..3-1 II. Inspection Planning ..3-1 A. Review of Inspection B. Review of Cooperative Program Participation ..3-1 C. Safety and Health Issues Relating to CSHOs ..3-1 1. Hazard Assessment ..3-1 2. Respiratory Protection ..3-1 3. Safety and Health Rules and Practices ..3-2 4. Restrictions.

7 3-2 D. Advance Notice ..3-2 1. Policy ..3-2 2. Documentation ..3-3 E. Pre-Inspection Compulsory Process ..3-3 F. Personal Security Clearance ..3-3 G. Expert Assistance ..3-3 III. Inspection Scope ..3-4 A. Comprehensive ..3-4 B. Partial ..3-4 IV. Conduct of Inspection ..3-4 A. Time of Inspection ..3-4 B. Presenting Credentials ..3-4 C. Refusal to Permit Inspection and Interference ..3-5 1. Refusal of Entry or Inspection ..3-5 2. Employer Interference ..3-5 3. Forcible Interference with Conduct of Inspection or Other Office Duties ..3-5 4. Obtaining Compulsory D. Employee Participation ..3-6 E. Release for Entry ..3-6 F. Bankrupt or Out of Business ..3-6 G. Employee Responsibilities ..3-6 H. Strike or Labor Dispute ..3-7 1. Programmed 2. Unprogrammed Inspections ..3-7 I. V. Opening Conference ..3-7 A. General ..3-7 1. Attendance at Opening Conference ..3-7 2. Scope of Inspection ..3-8 3. Video/Audio Recording.

8 3-8 4. Immediate Abatement ..3-8 TENNESSEE OCCUPATIONAL SAFETY AND HEALTH PLAN - part V TOSHA FIELD OPERATIONS MANUAL vii 5. Recordkeeping 6. Abbreviated Opening B. Review of Appropriations Act Exemptions and Limitation ..3-8 C. Review Screening for Process Safety Management (PSM) Coverage ..3-8 D. Review of Voluntary Compliance 1. OSHA On-Site Consultation Visits ..3-9 2. Safety and Health Achievement Recognition Program (SHARP) ..3-9 3. Voluntary Protection Program (VPP) ..3-9 E. Disruptive Conduct ..3-10 F. Classified Areas ..3-10 VI. Review of Records ..3-10 A. Injury and Illness Records ..3-10 1. Collection of Data ..3-10 2. Information to be Obtained ..3-10 3. Automatic DART Rate Calculation ..3-10 4. MANUAL DART Rate Calculation ..3-10 5. Construction ..3-11 B. Recording Criteria ..3-11 C. Recordkeeping VII. Walkaround A. Walkaround Representatives ..3-12 B. Evaluation of Safety and Health System.

9 3-12 C. Record All Facts Pertinent to a Violation ..3-12 D. Testifying in Hearings ..3-13 E. Trade Secrets ..3-13 1. Policy ..3-13 2. Restriction and Controls ..3-13 F. Collecting Samples ..3-13 G. Photographs and Videotapes ..3-14 H. Violations of Other Laws ..3-14 I. Interviews ..3-14 1. Background ..3-14 2. Employee Right of Complaint ..3-15 3. Time and Location of Interview ..3-15 4. Conducting Interviews in 5. Conducting Employee Interviews ..3-15 a. General Protocols ..3-15 b. Interview Statements ..3-16 c. The Informant Privilege ..3-16 J. Multi-Employer K. Administrative Subpoena ..3-17 L. Employer Abatement Assistance ..3-17 1. Policy ..3-17 2. Disclaimers ..3-17 VIII. Closing Conference ..3-17 A. Participants ..3-17 B. Discussion Items ..3-18 C. Advice to Attendees ..3-18 D. Penalties ..3-19 E. Feasible Administrative, Work Practice and Engineering Controls ..3-19 1. Definitions ..3-19 a.

10 Engineering Controls ..3-19 b. Administrative Controls ..3-19 c. Work Practice Controls ..3-19 d. Feasibility ..3-19 e. Technical Feasibility ..3-19 TENNESSEE OCCUPATIONAL SAFETY AND HEALTH PLAN - part V TOSHA FIELD OPERATIONS MANUAL viii f. Economic Feasibility ..3-20 2. Documenting Claims of Infeasibility ..3-20 F. Reducing Employee Exposure ..3-20 G. Abatement Verification ..3-20 1. Abatement Certification ..3-20 2. Corrected During Inspection ..3-20 3. Abatement Documentation ..3-20 4. Placement of Abatement Verification Tags ..3-20 5. Requirements for Extended Abatement Periods ..3-20 H. Employee Discrimination ..3-20 IX. Special Inspection Procedures ..3-21 A. Follow-up and Monitoring Inspections ..3-21 B. Construction Inspections ..3-21 1. Standards 2. Definition ..3-22 3. Employer Worksite ..3-22 4. Upon Entering the Workplace ..3-22 5. Closing Conference ..3-22 Chapter 4 - Violations I.