Fixing numbered lists in Word - grainge.org

1 1 of 2 numbered lists in WordIn the Resource and User Guides, each new process is formatted using a numbered list. In Word, these lists are mappedto theList Number style. However, due to the way lists are programmed in Word, as soon as you reapply the list style,all selected text is renumbered as on continuous list. However, there is a relatively simple way to correct this and it canbe applied to the template used to create Word documents from the RoboHelp Word, we ll need to create a new multi-level list where our procedure heading is actually the top level of our list,followed byList Number andList Number 2. This way, we can specify thatList Number must always start at 1whenever it immediately followsProcedure header:Procedure header: (list level 1)1.

2 List Number (list level 2)i) List Number 2 (list level 3)Notice that we ve had to use aProcedure header style instead ofHeading 4. This is because Word does some strangethings to its default headings, thereforeHeading 4 does not work well when assigned to a multi-level list. The best thingto do is to create aProcedure header style first, then select allHeading 4 text and change it to be theProcedureheader the next steps, we ll assume that you ve already created a Procedure header as a replacement for Heading following procedure specifically looks at the formatting applied to the Resource Guide, however, it would be easy toapply the specific User Guide formatting Open the Word document ClickDefine New Multilevel In the dialog, clickMore>> to expand the now need to define our first On the left-hand side, ensure that Level 1 is :i) In theLink Level to Style.

3 Dropdown, selectProcedure ) In theNumber format section, set theNumber Style for this level: to(none) andclear theEnter formatting for number: ) In thePosition section, set theAligned at: to0cm andText indent to0cm. SetFollownumber with we need to define level On the left-hand side, ensure that Level 2 isselected. Then:i) In theLink Level to Style: dropdown, selectList ) In theNumber format section, set theNumber Style for this level: to1,2,3, and intheEnter formatting for number: field, andadd a period after the page number ) Ensure that theRestart list after: option isselected and set toLevel ) In thePosition section, set theAligned at: to0cm andText indent SetFollownumber with toTab character.

4 Select theAdd tab stop at: option and set it of : To format the number, ) In the dialog, sent theFont toAbadi MT extra ) In theFont Colour drop-down menu, clickMore and ontheCustom tab, set the colour toRGB 1,127,127. ) ClickOK to apply the font in the Define new Multilevel list dialog. The final step is to define level On the left-hand side, ensure that Level 3 isselected. Then:i) In theLink Level to Style: dropdown, selectList number ) In theNumber format section, set theNumber Style for this level: toi,ii,iii, andin theEnter formatting for number: field,and add a bracket after the page ) Ensure that theRestart list after: option isselected and set toLevel ) In thePosition section, set theAligned andText indent SetFollow number with toTab theAdd tab stop at: option and set When you are happy with all of the settings, clickOK to accept the new multilevel finishing touch!

5 1. In the styles tab, select all of yourList number Click once to reapply the All lists should renumber starting correctly at 1! the template!Each time you create a document from the template, you will probably have to reapply the List number (and List bullet)styles to get them to format properly. However, this time, all lists following a Procedure header should always start at 1!