FOIP Guidelines and Practices: Subject Index - Alberta

1 Subject Index foip Guidelines and practices (2009) Page 473 Subject Index Subject Index Page 474 foip Guidelines and practices (2009) Subject Index foip Guidelines and practices (2009) Page 475 Subject Index A Abandonment of Request (Model Letter F)..81, Appendix 3 Aboriginal Relations, see Alberta Aboriginal Relations aboriginal organizations intergovernmental relations .. 161, 162, 163 aboriginal people claims, disputes or grievances .. 129, 132, 248 162 absenteeism 127 academic 15, 173 Access and Privacy .. 25 adjudication and adjudicators .. 366 21, 357 Directory of Public Bodies .. 30 foip request 62-63 responsibilities .. 29-30 tracking system .. 30, 61 30 Access Request Processing Summary , Appendix 5 Access Request Recommendation 5 Detailed Review of Records 5 access requests adequacy of search 50-51, 52, 69-70, 314-317, 360 consultations third 211-212 correction of personal information .. 253-55 disregarding.

2 58, 354 time 59 documenting .. 82 duty to assist .. 50-51, 350, 356, 362 evading .. 45 failing in duties .. 78 5 39-40 personal 51, 267 processing .. 68-94 prosecutions .. 158 records excluded from foip 91 records 314-317 refusal of 1, 86, 88, 91 refusal to confirm or deny existence of records .. 89 responding to ..48-95, 88-92 severing .. 85-89 access , 95, 98, 234 abuse .. 57 defined .. 47 limitations on .. 95 access to 47-94 existing procedures .. 5, 58 methods .. 47-94 service in electronic form .. 40 Access to Information Act (Canada).. 5, 21 1, 130 accuracy, see personal information, accuracy Acknowledge of Receipt of Correction Request (Model Letter S)..258, Appendix 3 Acknowledgement of Request (Model Letter A).. 53, 54, 55, 60, 63, Appendix 3 active 33-35, 207-208 34 copies of 88 delegation of 34-35 33 records management .. 313-314 activities, see public events Acts of Alberta collecting personal information .. 236 disclosing personal , 270, 272 disclosing third party information.

3 111 prohibiting disclosure .. 354 restrictions .. 302-303 routine 32 Acts of Canada collecting personal information .. 236 disclosing personal , 270, 272 restrictions .. 302-303 disclosing third party information .. 111 offences .. 157 prohibiting disclosure .. 354 routine 32 addresses personal 6 adequate search for 51, 52-53, 69-70, 314-317, 360 adjudication and 360-366 Access and 366 foip 365-366 impartiality .. 153 judgments reasons for decision .. 184 routine 33 Subject Index Page 476 foip Guidelines and practices (2009) administration public bodies plans .. 181-182 of personnel .. 247, 286 administrative 125, 145-147 Administrative Procedures 9 administrative proceedings law enforcement .. 147 administrative 8, 11 Administrative Records Disposition 94, 308 admissions nursing 272 Adult Guardianship and Trusteeship 338 adult interdependent 284, 290, 355 defined .. 290-291 Advanced Education and Technology, see Alberta Advanced Education and Technology 312 advice defined.

4 166, 179 Executive Council .. 166-171 Information and Privacy Commissioner .. 350, 352 legal 197-198, 202, 274 officials .. 177-187 records 15 years old .. 183 Affidavit for Witness 5 age personal 6 2, 25 agenda or 182 intergovernmental relations .. 161 agenda consultations or deliberations .. 180 Executive Council .. 167, 168 in camera 175 public 177, 182 Agenda and Priorities 166 agents collection of personal 236 Personal Directives Act .. 36-37 Agreement for Access to Personal Information for Research or Statistical Purposes 5 agreements disclosing personal 270-272, 296 contents of .. 272, 296-297 296-297 expert consultations .. 285 law enforcement .. 282-283 use of alumni 293 Agriculture and Rural Development, see Alberta Agriculture and Rural Development air quality testing .. 184 Alberta Aboriginal 30, 161, 163 Alberta Advanced Education and 30 Alberta Agriculture and Rural 30 Alberta Alcohol and Drug Abuse Commission .. 3 Alberta (Attorney General) v.

5 9 Alberta Corporate Human 118, 172, 247, 286, 336 Alberta Culture and Community 30, 206 Alberta 30 Alberta 30 Alberta Evidence Act section 10 section 200 Alberta Finance and 278 Alberta Health and 30, 56, 329 publications ..56, 57, 331, 336, 344 Alberta Health 3, 18, 56 Alberta Housing 4 Alberta Alberta International and Intergovernmental 161, 163 Alberta Justice and Attorney 246, 277, 285, 286 adjudication and adjudicators .. 366 152-153 protocols disclosure of personal information .. 228 Alberta Labour Relations 10, 109, 153, 283, 285 Alberta (Minister of Justice) v. 365 Alberta Municipal 30 disclosure harmful to intergovernmental 163 Alberta Records 8, 252, 315 Alberta Records Management 94, 253, 310 Alberta Records Management Committee 310 Alberta Rules of 286 Alberta Seniors 245, 272 Alberta Solicitor General and Public 30, 282, 289 Alberta 157, 293 Alberta Transportation Safety 285 Alberta Treasury 17 148-149 allocations (permits and licences).

6 119 Subject Index foip Guidelines and practices (2009) Page 477 alumni records 263-264, 293, 325 post-secondary educational bodies .. 263-264, 293 analyses advice and 177, 178-180 Annotation to Personal Information 256, 257, 258, Appendix 5 anonymizing (personal information).. 264 appeal body Executive Council .. 169 applicants assisting ..24, 49-53, 83-84, 88-89, 350 burden of proof .. 78, 360-361 harm to health or safety .. 138, 285 identities .. 69, 214, 219 219, 221 proof of identity .. 35, 37, 38, 89 refusal to disclose own personal information .. 138 responding to .. 53, 88-92, 100, 350-357 rights ..87-88, 88-89, 95 determination of rights .. 131-132 fee 78-79 reviews .. 355-361 sophisticated .. 50-51 appointment books elected 14 108, 109 reports .. 108, 109 archaeological 206 archives church records .. 12 disclosing business 111 disclosing personal information 282 disclosure of personal information .. 300-302 information 25 years 301 labour union records.

7 12 member of Executive Council records .. 12 policies and procedures .. 302 post-secondary educational bodies .. 300-302 private records .. 12 records 75 years old .. 301 records excluded from the 5, 12 transfer of records , 282, 303, 310, 315 unrestricted records .. 300-302 ARDA, see administrative records, Administrative Records Disposition Authority 305 arrangements disclosing personal 270-272 law enforcement .. 282-284 assessment, see property assessment information Assessment Review 10 reasons for decision .. 184 assets public 188 verification of .. 245 assistance, see duty to assist associations personal 6, 128-129, 233 atmosphere harm 228 Attorney General, see Minister of Justice and Attorney General audio 233 audio visual 6 Auditor 279 disclosing personal information to .. 288 2 records .. 8 records excluded from foip 10 reports .. 229 Auditor General of 279 audits Chief Internal Auditor, by .. 19, 96, 186 105 disclosure of personal information 280 electronic 313, 335 for accuracy (personal information).

8 251 harm 195 health and safety .. 105 incomplete reports .. 183 Information and Privacy Commissioner, see Information and Privacy Commissioner, audits methods and procedures .. 195 personnel management .. 195, 266 privacy .. 332, 364 review .. 116 routine 33 tax .. 110 Authorization of Representative 5 authorized representatives disclosing personal information to .. 35 , Appendix 5 awards receipt 122-123 suitability for .. 242-243 B background facts defined .. 169 Executive Council or Treasury Board .. 168, 169-170 Subject Index Page 478 foip Guidelines and practices (2009) not 179 reports to be 207-208 records prepared for other 169 scientific .. 185 185 bad 44 , 155, 156, 245, 289 141 Banff 3 bank 124, 127 banking 17, 127 110 bargaining agents disclosing personal information 181, 281 bargaining 181 benefits confidential evaluations .. 141-142 continuing eligibility for .. 245-246 denying .. 263, 295, 346 245, 286, 343 bills, drafts 182 biometric 7 collection.

9 7 7 disclosure .. 7 blood 7 Board of 10 2, 17 agenda or 182 appointees .. 116, 289 boards of 15, 173 bombs technical information .. 155 threats .. 149, 228 103 6 briefing materials or notes briefing books or binder .. 18-19 Executive Council or Treasury Board .. 168 lawyer .. 196 Minister, for .. 18-19 brochures collection of personal 249, 335 budgets pending 177, 182-183 182 preparation 189 third parties .. 103 buildings, see property burden of 360-361 confidential information .. 133, 164 disclosing personal 360-361 exclusions from 14 third 360, 361 waiver of 203 242 business contact 290 business 103, 181-182, 191 Business Watch International Inc. v. Alberta (Information and Privacy Commissioner).. 360, 365 businesses 103 client records .. 103 103 financial gain .. 108 financial 108 GST number .. 103 101, 106-112 information 50 years old .. 111 company history .. 107 revealed .. 101-104 licences and permits .. 118-119, 268 personnel management.

10 103 records .. 101-104 tax information .. 109-110 bylaws considered 236 drafts .. 172, 175-176 information readily available to 207 law enforcement .. 146 personal 125, 236 local public 6, 172, 175-176 municipal ..125, 172, 236 C Cabinet 166-171 records 15 years old .. 168 5 years old .. 170 Cabinet ministers, see ministers Cabinet 355 Cabinet Policy 17, 166, 180 calendars elected 14 governing bodies .. 15 post-secondary educational bodies .. 249 campaign records see records, election campaign Canada Revenue Agency verification of 254, 270 Canadian General Standards 305 Canadian Security Intelligence 164 Canadian Security Intelligence Services Act (Canada).. 147 case-by-case 200-201 Subject Index foip Guidelines and practices (2009) Page 479 207 cc -ing, see copying (on letters) Charitable Fund-raising 273 charter 3, 121 Checkstop 158 Chief Electoral Officer disclosing personal information 288 2 records excluded from foip 10 Chief Internal Auditor disclosure of audit information.