Food Service Operations - USPS

1 food Service Operations Handbook EL-602 August 2010 Transmittal EL-602, food Service Operations , is a complete revision of the November 1994 edition (updated with Postal Bulletin articles through October 17, 2002). All previous editions of Handbook EL-602 are handbook has been reorganized and rewritten for clarity and to reflect changes in regulations, policies, and procedures. This handbook is available on the Postal Service PolicyNet Web site: questions and suggestions about the content of this document in writing to: MANAGER CORPORATE PERSONNEL MANAGEMENTUS POSTAL SERVICE475 L'ENFANT PLAZA SW RM 1813 WASHINGTON DC 20260-0004D.

2 Effective DateThis handbook is effective August Giannoni-JacksonVice PresidentEmployee Resource ManagementAugust 2010iiiContents1 Introduction..111 About This handbook .. 1111 Purpose .. 1112 Audience .. 1113 How to Use .. 112 References and Resources.. 1121 Directives.. 1122 Glossary .. 12 food services Program ..521 Postal Service Policy .. 5211 Operation.. 5212 Control.. 5213 Basic Clearance for Contractors .. 522 Randolph-Sheppard Act .. 5221 Priority for Blind Persons .. 5222 Objective .. 623 State Licensing Agencies.

3 624 Statewide Agreements .. 6241 Description .. 6242 Preparing a Statewide Agreement .. 6243 Submitting the Application .. 625 Postal Service Cafeteria Committee.. 7251 Purpose .. 7252 Members .. 726 Roles and Responsibilities .. 73 Planning..931 Existing Facilities .. 932 New Facilities .. 9321 Coordination .. 9322 Facility Design .. 9323 Establishing food services .. and Criteria.. Local Conditions .. services .. 10 August services .. 1033 Developing a Requirements Package.. 10331 Components .. 10332 Submittal Time Frames.

4 104 Vending Operations ..1141 Policy .. 1142 Blind Licensees.. 11421 Priorities .. 11422 Products Sold .. 1143 State Licensing Agency .. 1244 Notification and Permit Process .. 12441 Randolph-Sheppard Act Requirements .. Licensing Agency .. 12442 Permit Application .. Licensing Agency .. Service .. 14443 Permit Approval and Disapproval .. for Disapproval .. 15444 Exceptions.. 15445 Complaints and Arbitration .. 165 Cafeteria Operations ..1751 Obtaining Contracts for Cafeteria Operations .. 1752 The No-Commissions Rule.

5 1753 Arrangements Not Covered by SLA Contract or Permit.. 176 Equipment and Maintenance ..1961 Building services .. 19611 Access.. 19612 Utilities.. 1962 Cleaning .. 19621 Facilities Covered by the Randolph-Sheppard Act.. 19622 Facilities Operated by Commercial Contractors .. 2063 Telephones .. 20 August 2010v64 Building Structure .. 2065 Equipment.. 20651 State Licensing Agency Equipment .. 20652 Postal Service Equipment .. 21653 Contractor Equipment.. 2166 Reimbursement.. 21661 services .. 21662 Operating Fee .. 217 Service Animals and Recycling.

6 2371 Service Animals .. 23711 Policy.. 23712 Conditions .. 2372 Recycling .. 24721 Postal Service Commitment .. 24722 Responsibilities .. 248 Income Sharing and Annual Report ..2581 State Licensing Agency Criteria .. 25811 Building Parameters .. 25812 Vending Income .. 26813 Determining Share.. Competition.. Share .. Direct Competition .. 2782 Income Sharing Payment to the State Licensing Agency .. 27821 Scope .. 27 August 2010vi822 Responsibility .. 27823 Undetermined Obligation to Share .. Estimate .. 2883 Annual Reports.

7 30831 Requirements .. Licensing Agency Data.. 30832 Audits .. 30833 Requirements .. Management Center Data .. 32834 Audits .. 32 Appendix A Sample Statewide Agreement ..33 Appendix B Sample Notice Letter to State Licensing Agency ..39 Appendix C Sample Application and Permit..41 ExhibitsExhibit 441 Randolph-Sheppard Permit Process .. 14 Exhibit 821 Randolph-Sheppard Income Sharing Process .. 29 Exhibit Department of Education Report Process .. 31 food Service OperationsviiHandbook EL-602 August 201011 Introduction11 About This handbook111 PurposeThis handbook establishes Postal Service policy and procedures for managing food Service Operations .

8 112 AudienceThe audience for this handbook is all Postal Service facilities nationwide that have food Service Operations ranging from automatic vending machines to large manual ( , staffed) cafeterias. 113 How to UseAccess the handbook online and search any topic by clicking a title in the table of contents or by using the automated search feature. You can print out a page, several pages, or the entire handbook. 12 References and Resources121 Directives The Administrative Support Manual (ASM), available at F-101, Field Accounting Procedures, available at Act.

9 The Randolph-Sheppard Vending Stand Act, Public Law (PL) 83-565 and PL 93-516, 20 United States Code ( ), Ch. 6A, Sec. A food -dispensing facility capable of providing a broad variety of prepared foods and beverages (including hot meals) primarily through the use of a line where customers serve themselves from displayed selections; may be fully automatic or may provide limited waiter or waitress Service ; table and seating always Includes bake sales and the sale of like products, such Coca-Cola or Pepsi, breakfast foods, and sandwiches; considered direct competition as defined in the Randolph-Sheppard Act.

10 Any monetary 122 food Service Operations2 Handbook EL-602collection for coffee is considered direct competition. See 34 Code of Federal Regulations (CFR) (f).Commissions. See Vending Machine Competition. The presence and operation of a vending machine or vending facility on the same premises as a vending facility operated by a blind Web-based electronic Money Order Voucher Entry System developed to aid in the processing of (1) PS Form 12, Daily Financial Report; (2) Account Identifier Code (AIC) entries; and (3) Money Order Vouchers. Federal Property.