[For International Students] Enrollment Fee Waiver ...

1 1 [For International Students] Enrollment Fee Waiver /Deferment Brief Guide Hiroshima University has a program in place to waive half or all Enrollment fees or to defer the payment for students with financial difficulties. Hiroshima University chooses applicants for Enrollment fee Waiver based on the financial situation of the family etc. by giving priority to applicants who are in need. Due to the limited budget for Enrollment fee waivers, only a few students can benefit from this program. In the event that your application is declined or only half granted, you must pay the Enrollment fee by the appointed deadline or your Enrollment will no longer be valid. Do not assume that your application is guaranteed approval, and be prepared to pay the Enrollment fee.

2 For those who are interested in applying, please be sure to carefully read the guidebook, complete all necessary documents, and submit them by the deadline. For undergraduate students, you must check your eligibility in advance before applying for an Enrollment fee Waiver . You can contact us at (6. Inquiries) for further details. Applications submitted after the deadline will not be accepted for any reason whatsoever. If any information given in the application is found to be false or misleading, the applicant will be declined not only the application for Enrollment fee Waiver and deferment, but also any other applications for tuition fees throughout their Enrollment at HU. Also, applications that have been previously granted may be rescinded in some instances.

3 Applicants who wish to apply for tuition fee waivers, Application Form for Tuition Fee Waiver [Form 2] must be submitted together with the documents for Enrollment fee Waiver . Applicants who are not confident in Japanese should be aided by someone who is fluent in Japanese to complete the procedures. 1. Eligibility for applicants graduate or special course students who are recognized as having an excellent academic record and cannot pay their Enrollment fee due to financial reasons. Undergraduate students are asked to confirm their eligibility by contacting the office in charge. (Refer to 6. Inquiries). Points of Concern 2 2. Application method and location [Application by hand or post] Within a time frame for Enrollment procedures: Applicants must submit either Application Form for Enrollment Fee Waiver (Form2-1) or for Deferment of Payment of Enrollment Fee (Form2-2) to the support office of the undergraduate/ graduate school you are planning to attend.

4 Soon after entering university: Please make a prior reservation if you are an applicant who is required it. Submit other necessary documents (Refer to 5. Documents to be submitted) in person on/at the designated date, time, and venue. (The detailed information is posted on the webpage, Enrollment Fee Waivers / Deferment of Payment on Momiji.) An interview in Japanese will be performed at the time of application. Each applicant should be prepared to explain about the information they supply. 3. Precautions *Please be sure to read the following beforehand. 1) Applications submitted after the deadline and applications by proxy or by mail will not be accepted for any reason in principle. Applicants who are unable to make an application during the acceptance period due to unavoidable reasons such as study abroad or hospitalization must contact the Student Services Group in advance of the acceptance period.

5 [E-mail: 2) We will contact applicants by phone or through the My Momiji Bulletin Board System when requesting additional documents. Please let us know promptly if your mobile phone number has changed. If an applicant cannot be contacted or fail to submit by the deadline, their application will be excluded from the screening process. 3) Should any of the information you supplied with your application be found to be false your application may be declined for the duration of your attendance at Hiroshima University. Any exemption granted would be revoked. 4) Since the application process will be conducted in Japanese, International students who feel uneasy about handling this matter in Japanese should make sure they are accompanied by someone who understands Japanese well.]

6 5) As the payment of Enrollment fees will be temporarily deferred for persons applying for exemption, applicants are asked not to pay their fees until the results are determined. Once the payment is made, the fees will not be refunded. Please note that eligibility will be revoked and the application withdrawn if an applicant pays the fees before the results have been determined. 6) After completing the application, if you need to update the information you supplied or you will not be in contact due to withdrawals from courses, leave of absence, or going abroad, you are required to notify the Student Services Group. 3 4. Schedule and Method for the Notification of Results Notification Period For Enrolled Students in April: Late-June (Tentative) For Enrolled Students in October: Late-November (Tentative) Notification Method Result notification will be announced online on My Momiji Bulletin Board System.

7 Payment A bank transfer request form will be given to applicants who got a half exemption or were not granted along with the result notification. Payments must be made at a bank within the time limit (which is within 14 days from the day of result notification, in principle). If payment is not made by the due date, the applicant s Enrollment will no longer be valid. 5. Documents to be submitted The following documents must be submitted for the application for Enrollment fee waivers. Please fill in all forms with a black ball-point or ink pen. Applications written with erasable pens or pencils will be declined. 4 Applicants whose Enrollment fee will be paid by a foreign government etc. can apply for the deferment of payment by submitting documents ([Form 2-2]), , and.

8 Required Documents Note Record of Family [Form 1] Both side printing Application Form for Enrollment Fee Waiver [Form 2-1] Within a time frame for Enrollment procedures please submit to the support office of the undergraduate or graduate school you are planning to attend. Please choose to apply for either one of the two, Waiver or deferment. Application Form for Deferment of Payment of Enrollment Fee [Form 2-2] Pledge Acknowledgement of Application [Form 3] Prepare both the office copy and the student copy. Income Report [Form 4] Applicants must submit the form even if they have no income. If living together with any family members in Japan, be sure to declare each individual s income.

9 Reminder Sheet for Additional Documents [Form 5] Please fill in your name and other necessary items on both the office copy and the student copy. Budget Report Sheet [ Form 6 (Income/Expenses) , 7 (Mount for pasting) ] Please get your supervisor s signature after you have completed these forms. Photocopy of the Residence Card (front and back side) If living together with any family members in Japan, submit photocopies of their residence cards, too. Photocopy of the Health Insurance Card This card will be issued at the city hall after you have completed your residence registration. If living together with any family members in Japan, submit photocopies of their cards, too.

10 Certificate of Residence [Original] * Issued at the city hall All family members living together with you in Japan must be listed on the certificate. The entries of the certificate can be abbreviated only for Individual Number (kojin bangou) and Resident Register Code Number (juuminhyou code). It should not be older than 3 months at the time of application. Copies are not permissible for this document. However, when other family members enrolled at Hiroshima Univ. apply for a tuition fee Waiver , only 1 person has to submit the original document. The other family members are allowed to make copies of overlapping documents for submission. 5 Proof of Income Taxation Certificate [Original] * Issued at the city hall This document is required for those who resided in Japan as of January 1st, 2021.