for Recording Work-Related Injuries and Illnesses

1 What's inside . In this guide, you'll find everything you need to complete the OSHA 300 Log and the Summary of Work-Related Injuries and Illnesses for the next several years. On the following pages, you'll find: Overview: Recording Work-Related Injuries and Illnesses . OSHA Forms General instructions for filling out the forms in this guide and definitions of terms you should use when you classify your cases as Injuries or Illnesses . for Recording How to fill out the OSHA 300 Log An example to guide you in filling it properly. Work-Related Injuries and Illnesses OSHA 300 Log of Work-Related Injuries and Illnesses . One page of the Log; make copies of the Log if you need more. We also have fillable forms online Notice that the Log is separate from the Summary. OSHA 300A Summary of Work-Related Injuries and Illnesses A removable Summary page for easy posting at the end of the year.

2 Note that you post the Summary only, not the Log. Worksheet to help you fill out the Summary A worksheet for figuring the average number of employees who worked for your establishment and the total number of hours worked. Take a few minutes to review this guide. If you have any questions, visit us online at or call your local Oregon OSHA office. We'll be happy to help you. 440-3353 (11/15) (OR-OSHA). Overview: Recording Work-Related Injuries and Illnesses The Log of Work-Related Injuries and When is an injury or illness You must record any significant What do you need to do? Illnesses (OSHA 300 Log) is used Work-Related ? Work-Related injury or illness that 1. Within seven calendar days to classify Work-Related Injuries and An injury or illness is Work-Related is diagnosed by a physician or other after you receive information Illnesses and to note the extent and if an event or exposure in the work licensed health-care professional.

3 You about a case, decide if the case severity of each case. When an incident environment caused or contributed must record any Work-Related case is recordable under the OSHA. occurs, use the OSHA 300 Log to to the condition or significantly involving cancer, chronic irreversible recordkeeping requirements. record specific details about what aggravated a pre-existing disease, a fractured or cracked bone, or 2. Determine whether the incident happened and how it happened. The condition. Work-relatedness is a punctured eardrum. See OAR 437- is a new case or a recurrence of an Summary a separate form (OSHA presumed for Injuries and Illnesses 001-0700(8). existing one. Form 300A) shows the totals for resulting from events or exposures You must also record the following the year in each category. At the end 3. Establish whether the case was occurring in the workplace, unless conditions when they are Work-Related : Work-Related .

4 Of the year, post the Summary or an an exception specifically applies. equivalent form in a visible location so any needlestick injury or cut from 4. If the case is recordable, fill out See OAR 437-001-0700(6) for the a sharp object that is contaminated that your employees are aware of the exceptions. The work environment the Report of Job Injury or Illness Injuries and Illnesses occurring in their with another person's blood or other (Form 801). includes the establishment and other potentially infectious material workplace. (Posting required from Feb. locations where one or more employees 1 to April 30.) any case requiring an employee to How do you use the are working or are present as a be medically removed under the OSHA 300 Log? Employers must keep a Log for each condition of their employment. requirements of an OSHA health 1. Record the employee involved un- establishment or site.

5 If you have more less it is a privacy-concern case as standard than one establishment, you must Which Work-Related described on the next page. keep a separate OSHA 300 Log and any standard threshold shift (STS). Injuries and Illnesses in hearing ( , cases involving an 2. Record when and where the case Summary for each physical location that is expected to be in operation for should you record? average hearing loss of 10 dB or occurred. one year or longer. Record those Work-Related Injuries and more in either ear and hearing is 25 3. Describe the case as specifically as Illnesses that result in the following: dB above and audiometric zero in you can. Note that your employees have the death the same ear) 4. Classify the seriousness of the case right to review your injury-and-illness records. For more information, see loss of consciousness tuberculosis infection as evidenced by Recording the most serious OAR 437-001-0700(20), Employee days away from work by a positive skin test or diagnosis outcome associated with the case.

6 Involvement. by a physician or other licensed Column J, other recordable cases, restricted work activity or job transfer health-care professional after is the least serious and column G, Cases listed on the OSHA 300 Log medical treatment beyond first aid exposure to a known case of active death, is the most serious. (Mark are not necessarily eligible for workers'. tuberculosis only one column.). compensation or other insurance benefits. Listing a case on the Log does 5. Identify whether the case is an not mean that the employer or worker injury or illness. If the case is an was at fault or that an OSHA standard injury, check the injury category. was violated. If the case is an illness, check the appropriate illness category. Overview: Recording Work-Related Injuries and Illnesses continued What is medical treatment ? using any nonrigid means of How do you count the a mental illness.

7 Medical treatment includes managing support, such as elastic bandages, number of days of restricted a case of HIV infection, hepatitis, and caring for a patient for the purpose wraps, nonrigid back belts, etc. or tuberculosis. of combating disease or disorder. The work activity or the number using temporary immobilization a needlestick injury or cut from a following are not considered medical devices while transporting an of days away from work? Count the number of calendar days sharp object that is contaminated treatments and are not recordable: accident victim (splints, slings, the employee was on restricted work with blood or other potentially visits to a doctor or health-care neck collars, or back boards) infectious material activity or was away from work as professional solely for observation or drilling a fingernail or toenail to a result of the recordable injury or [See OAR-437-001-0700(9)].

8 Counseling relieve pressure or draining fluids illness. Do not count the day on other Illnesses , if the employee diagnostic procedures, including from blisters which the injury or illness occurred independently and voluntarily administering prescription medica- using eye patches in this number. requests that his or her name not be tions that are used solely for diag- using simple irrigation or a cotton Begin counting days from the day after entered on the Log. Musculoskeletal nostic purposes swab to remove foreign bodies not the incident occurred. If a single injury disorders (MSDs) are not considered any procedure that can be labeled embedded in or adhered to the eye or illness involved days away from privacy cases. first aid using irrigation, tweezers, cotton work and days of restricted work Enter privacy case in the space [See next section for more swabs, or other simple means to activity, enter the total number of days normally used for the employee's name.]

9 Information about first aid, also see remove splinters or foreign material for each. You may stop counting days You must keep a separate, confidential Table 6, OAR 437-001-0700(8)] from areas other than the eye of restricted work activity or days away list of the case numbers and employee from work once the total of either or names for the establishment's privacy using finger guards their combination reaches 180 days. cases so that you can update the What is first aid? using massages If the incident required only the cases and provide information to the following types of treatment, consider drinking fluids to relieve heat stress Under what circumstances government if asked to do so. it first aid. should you not enter the If you have a reasonable basis to Do not record the following: How do you decide if the employee's name on the believe that information describing case involved restricted the privacy-concern case may be using nonprescription medications OSHA 300 Log?

10 Personally identifiable even though at nonprescription strength work? The following types of Injuries or the employee's name has been omitted, administering tetanus immunizations Restricted work activity occurs when, Illnesses are considered privacy cases. you may use discretion in describing as the result of a Work-Related injury Do not enter the employee's name cleaning, flushing, or soaking the injury or illness on both the or illness, an employer or health-care on the OSHA 300 Log: wounds on the skin surface OSHA 300 Log and the DCBS 801. professional keeps, or recommends using wound coverings, such as ban- an injury or illness to an intimate supplemental form. You must enter keeping, employees from doing the dages, adhesive strips, gauze pads, body part or to the reproductive enough information to identify the routine functions of their jobs or from butterfly bandages, etc.