FY13 NARRATIVE FUNDING GUIDANCE - cr.xservices.com

1 OOOuuurrr MMMiiissssssiiiooonnn . Provide Soldiers, Civilians and their Families with a quality of life commensurate with the quality of their service. We are the Army s home. INSTALLATION MANAGEMENT COMMAND fy13 NARRATIVE FUNDING GUIDANCE ii IMCOM G8 Introduction 1. On behalf of the entire IMCOM G8 team let me take this opportunity to thank you in advance for all the hard work that will occur over the course of FY 2013. We begin the year operating under a Continuing Resolution Authority (CRA), which always adds a bit of pressure to our workforce but this year s CRA is different in that we have received more than a quarter s worth of FUNDING .

2 Once again, our resourcing levels continue to reflect the fundamental changes to our nation s fiscal reality. Leadership at all levels will be focusing on the management of military and civilian personnel, service contracts, cost management performance and audit ability. Several changes that have materialized fundamentally affect how we manage resources. Notable changes: a. Command Structure Changes. Restructuring of the command s organizations at Echelons Above Garrison (EAG) continues. Central region has is now physically located in the HQ building with Atlantic Region coming next FY.

3 In addition, effective 1 October 2012, IMCOM has six Direct Reporting Garrisons that report directly to IMCOM Headquarters. b. Supporting Financial Systems. All IMCOM organizations will use General Funds Enterprise Business Systems (GFEBS) as their primary business system. Use of Legacy is on an exception basis. IMCOM OnLine (IOL) Budget Execution FUNDING Adjustments Module (BEFAM), Obligation Plan and the Manpower Modules will continue to be used. c. Overseas Contingency Operation (OCO) Sub Activity Groups (SAG s) IMCOM will receive OCO FUNDING in three SAGs this year, as mandated by Congress, DoD, and HQDA.

4 There is no change to Functional Cost Accounts (FCAs) and Management Decision Packages (MDEPs). 2. IMCOM made great strides in FY12 to improve its resource management operations. While we commend our progress, we acknowledge there is room for improvement. Listed below are some focus areas to enhance our current operations and be more effective. a. Manpower and Force Analysis. Garrisons are required to update the IMCOM Online Manpower and Force Analysis Application Manning Utilization Tool as personnel changes occur. The accuracy of this information is critical to the Command's ability to make decisions related to our force structure.

5 In addition, HQ will be tracking and reporting to Army command-level Full Time Equivalents (FTEs). b. Civilian Pay. Civilian pay dollars will continue to be fenced and centrally managed in fy13 as an ongoing effort to align FUNDING to authorizations. Adjustments have been made to IOL that allows for improved tracking of Civilian Pay and Non-Pay categories. Civilian on-board strength was the basis for this year s civilian payroll. As Garrisons implement actions IAW Operations Order 12-020, Garrison Civilian On Board iii Strength Force Reduction and Reshape, HQ will redistribute and realign civilian pay FUNDING as necessary across the Command.

6 C. FUNDING and Management of Service Contracts. While full FUNDING of service contracts is always a goal, the current fiscal environment dictates strategic incorporation of partial FUNDING of service contracts. Activities must work hand in hand with supporting contracting offices to ensure the most effective execution solution possible. This includes early identification and validation of mission requirements, active involvement with acquisition package development, and subsequent contract oversight/surveillance. Fund holders, in close coordination with senior leaders, must not delay in determining affordable levels of capability and implementing necessary contracting actions in order to operate within fy13 FUNDING levels.

7 D. Installation Management Efficiencies. Expect additional reporting requirements to HQDA in the following areas: 1. Implementing Civilian Reductions; 2. Optimizing Service Contracts; and 3. Cost Performance Management. e. Implementation of Common Levels of Service (CLS). CG has directed the revamping and reimplementation of CLS, providing a system whereby baseline services are defined, predictable to an established standard and tailorable. G8 is working side-by-side with G5 to ensure cohesive and consistent re-entry of this tool.

8 The Army is a resilient professional organization and changes will certainly occur throughout fy13 . As changes occur, please do not hesitate to elevate your concerns to the IMCOM G8 team via our monthly Region/Garrison Resource Management teleconferences. We are here to support your efforts. //signed// (31 OCT2012) CURT RAUHUT BG, US ARMY IMCOM G8 iv Table of Contents IMCOM G8 Introduction .. ii Table of Contents .. iv 1. OVERVIEW .. 1 A. Mission.. 1 B. Initial IMCOM fy13 FUNDING Levels PLANNING NUMBERS .. 1 C. fy13 FUNDING Program.

9 1 2. POLICIES .. 2 A. Installation Support .. 2 B. FUNDING Responsibilities in Support of Air Force (AF) Weather Units .. 4 C. US Army Medical Command (MEDCOM) .. 5 3. GENERAL GUIDANCE .. 6 A. ISR Service .. 6 B. Advances for orders from Non-Federal Partners.. 8 C. Interest 8 D. Obligation Plan (OMA and AFHO) .. 8 E. Other Procurement Army (OPA) .. 9 4. SERVICE PROGRAM GUIDANCE .. 10 A. G1 Personnel .. 10 (1) Workforce Reshaping Initiatives.. 10 (2) Workforce Development.. 10 (3) Administrative Services Division (ASD) (MDEP QNMG/ISR 113).

10 10 (4) Military Personnel Division (MPD) Operations (MDEP QPSG/ISR 800) .. 11 (5) Personnel Service Delivery Redesign (PSDR/ MDEP QPSG) .. 12 (6) Casualty Operations Resourcing (MDEP QPSG) .. 13 (7) Installation Voting Assistance Office (IVAO/MDEP QPSG .. 13 (8) German Statutory Accident Insurance (GSAI/MDEP QPSG).. 13 (9) Student Travel (MDEP QPSG) .. 14 (10) Installation Military Sponsorship Integrators .. 14 (11) Military Burial Honors .. 14 (12) Drug and Alcohol Program (MDEP QAAP and VCND .. 16 (13) Army Continuing Education System (ACES/MDEP VACE and VOPR).))