GENERAL CAMPAIGN REPORTING INFORMATION

1 GENERAL CAMPAIGN REPORTING INFORMATION . The INFORMATION in this document reflects the being asked to consider. It takes an average Fair CAMPAIGN Practices Act (FCPA) and of three hours to review each Council packet. Colorado Constitution Article XXVIII (Article On Fridays, all the completed packets are XXVIII) as of the 2017 election. There may be available on the City's web site at additional state law, city ordinance, or charter amendments or opinions from the Secretary of State that could change this INFORMATION Other sessions may be scheduled with City before the November 5, 2019 Thornton Council throughout the year, as necessary, for Municipal Election. Should that occur, issues such as strategic planning and candidates will be notified of those changes. If providing direction to staff for the following you have a question or concern, call Kristen year's budget. Rosenbaum, City Clerk at 303-538-7309 or Nancy Vincent, Deputy City Clerk, 303-538- POWERS. 7223. The City Charter defines the powers and ORGANIZATION meeting responsibilities of the Mayor, Mayor pro tem, and City Council.

2 Terms of office for Councilmembers elected in 2019 begin at the first City Council meeting All powers of the City and the determination of following the election unless a recount all matters of policy are vested in the Council, becomes necessary. At that meeting , City except as otherwise provided in the City Council will elect a Mayor pro tem from Charter. The City of Thornton is a home-rule among its members for a two-year term and city with the Council-manager form of the Presiding Judge will administer oaths of government. office for the newly-elected Mayor and Councilmembers. The Mayor presides at Council meetings and is the recognized head of the city government COUNCIL MEETINGS for all ceremonial purposes and for purposes of military law. The Mayor executes Regular Council meetings are held on the documents and performs any other duties second and fourth Tuesdays of each month provided by ordinance. The Mayor pro tem beginning at 7:00 in the Council serves in these capacities during the absence Chambers.

3 These meetings typically end by of the Mayor. 10:00 and are preceded by a Council Update, which begins at 5:45 Planning Some actions the City Council takes are to: Sessions are held on the first and third Appoint and provide direction to the City Tuesdays of each month from 5:45 to Manager, City Attorney, Presiding approximately 10:00 Council Updates Municipal Judge and all Board and and Planning Sessions are held in the Commission members Training Room. The 2018 meeting schedule Determine the annual budget and tax levy adopted by Council is listed on page 5. Hold public hearings on annexation and zoning matters Agendas and packets outlining matters to be Adopt and/or modify City ordinances as decided by Council are available on the needed Thursday prior to each Council meeting . Approve intergovernmental agreements Council packets are prepared and available Provide direction for the City of Thornton by several days prior to Council meetings to afford determining short and long-term goals Councilmembers an opportunity before meetings to review the issues that they are candidate GENERAL CAMPAIGN INFORMATION 1.

4 GENERAL CAMPAIGN REPORTING INFORMATION . ADDITIONAL DUTIES. Council also holds numerous meetings within An individual who becomes a candidate for City the community as a way of keeping both Council elective office is required to file certain Council and citizens informed about issues of forms pursuant to these laws. mutual concern. This INFORMATION is designed to provide In addition to the Tuesday evening meetings, potential candidates with GENERAL guidance Councilmembers also serve on various concerning when to file the candidate Affidavit committees outside of the organization such as and Committee Registration forms and how to the Colorado Municipal League (CML), Denver record contributions and expenditures. The Regional Council of Governments (DRCOG) candidate guidelines which will contain and National League of Cities (NLC). copies of Article XXVIII, the FCPA, and samples along with detailed instructions for GENERAL QUALIFICATIONS completing your CAMPAIGN REPORTING forms, are generally available in the City Clerk's An individual is eligible to be a candidate for office and on the City's website in December, municipal office if, at the time of election, he prior to the election year.

5 Or she: If you have questions regarding your is a citizen of the United States; particular situation, you may wish to consult is at least 25 years of age; with a private attorney who can assist you with is a registered elector; an interpretation of the applicable laws and has been a resident of Thornton and the regulations. appropriate ward for 12 consecutive months immediately preceding the date of candidate AFFIDAVIT. the election. Any person who is a resident of the City or of any area annexed to or The candidate Affidavit must be filed with consolidated with the City, or when the City Clerk's Office within 10 days of reapportionment occurs, has resided at an publicly announcing an intention to run for address within the new ward boundaries office and subsequently receiving a for the required length of time meets the contribution or making an expenditure in residency requirements of the Thornton support of the candidacy. The City Clerk's City Charter; and office recommends that the candidate Affidavit has not been convicted of a felony.

6 Be filed as soon as possible after announcing candidacy to ensure compliance with Article No person shall serve as Mayor or XXVIII and the FCPA. Councilmember while also holding another elected position in government. CAMPAIGN and Political Finance Rule states: Publicly announced an intention to GENERAL CAMPAIGN REPORTING seek election to public office or retention of a judicial office registering a candidate The Colorado Constitution Article XXVIII committee, announcing an intention to seek (Article XXVIII) and Colorado Revised Statutes public office or retention of a judicial office adopt the provisions of the Fair CAMPAIGN through: a) A speech, advertisement, or other Practices Act (FCPA), Title 1, Article 45. communication reported or appearing in public media; or b) A statement made in any place Article XXVIII and the FCPA set forth accessible to the public; or c) A statement requirements for candidates to provide made in a manner that a reasonable person disclosure with respect to receiving CAMPAIGN would expect to become public.

7 Contributions and making expenditures. candidate GENERAL CAMPAIGN INFORMATION 2. GENERAL CAMPAIGN REPORTING INFORMATION . COMMITTEE REGISTRATION FORM Contributions of $20 or more must be itemized The Committee Registration form must be When a one-time contribution from an submitted prior to a candidate accepting individual is $100 or more, the employer any contributions. A candidate committee and occupation of the contributor must be consists of a person, including the candidate , disclosed or persons with the common purpose of Contributions or expenditures exceeding receiving contributions and making $100 must be made by check. No expenditures under the authority of a candidate committee, political committee, candidate . small donor committee, issue committee, or political party can accept a contribution, A candidate can only have one candidate or make an expenditure, in cash (currency committee. or coin) exceeding $100 [Article XXVIII. If you do not intend to accept contributions Section 3(10)].

8 And will only be expending personal funds, a EXPENDITURE LIMITS. Committee Registration Form will not need to be filed. There are no expenditure limits for candidate committees in municipal elections. However, BANK ACCOUNTS. expenditures and obligations entered into by All contributions received by a candidate the committee must be reported. committee must be deposited and maintained Expenditures or obligations of $20 or more in a financial institution in a separate account, must be itemized. the title of which must include the name of the An expenditure occurs when the actual committee. payment is made or when there is a All records pertaining to the account must be contractual agreement and the amount is maintained by the committee for 180 days determined ( , an obligation is made). following the election. CAMPAIGN REPORTS. PROHIBITED CONTRIBUTORS. The REPORTING forms will be given to you in the A candidate committee cannot contribute to candidate guidelines in hard copy as well as another candidate committee or accept on CD ROM.

9 The forms on the CD ROM can contributions from: be printed then filled in manually or completed Any person who is not a citizen of the and printed. United States CAMPAIGN REPORTING FORM FILING. A foreign government DEADLINES. Any foreign corporation that does not have authority to transact business in Filing deadlines for all reports in 2019 are as Colorado pursuant to Article 115 of Title 7 follows: of the Colorado Revised Statutes Another candidate committee Period Covered Filing Date Issue Committees * October 10 October 15. October 11 October 27 November 1. CONTRIBUTION LIMITS October 30 November 30 December 5. There are no contribution limits for candidate The REPORTING period ends five days prior to committees in a municipal election. However, the filing date. please remember that: * From the date a contribution was received or All contributions must be reported expenditure made, or, for incumbents, from the date covered by the last report filed. candidate GENERAL CAMPAIGN INFORMATION 3.

10 GENERAL CAMPAIGN REPORTING INFORMATION . CAMPAIGN REPORTING FORMS services. Any such rate shall not be rebated, directly or indirectly. Attached are samples of three forms: If any radio or television station, newspaper, candidate Affidavit or periodical charges a candidate committee a Committee Registration lower rate for use of space, materials, or Report of Contributions and services than the rate charged another Expenditures candidate committee for comparable use of space materials, or services, the difference in Blank candidate Affidavit and Committee such rate must be reported as a contribution Registration forms are also attached should to the candidate committee that was charged you need to file them before receiving the the lower rate. candidate guidelines . The Sample Report of Contributions and Expenditures form has REPORTS ARE PUBLIC RECORD. been included for your INFORMATION so you can see how you will be required to report Any report submitted pursuant to Article financial CAMPAIGN activity beginning in XXVIII and the FCPA will be made available October 2019.