GENERAL INFORMATION AND REQUIREMENTS FOR …

1 Perm 12S (02/14) GENERAL INFORMATION AND REQUIREMENTS FOR SUPERLOAD MOVES (PERMIT TYPE 1S) Definition Any vehicle or combination of vehicles which exceed 16 feet in width; at or greater than 16 feet in height; at or greater than 160 feet in length; or 200,000 pounds or greater in gross weight, or a combination of any of the above. REQUIREMENTS : All applications for the movement of a superload must be submitted to the Central Permit Office in Albany. The following INFORMATION will be necessary for processing any superload application. 1. A certification by the manufacturer or designer of the load and/or vehicle that the object cannot be feasibly be manufactured or broken down into smaller sections.

2 2. A letter from the permittee taking full responsibility for any damage to structures, roads, signs, utility wires, telephone wires, cable wires, underground pipes or services and any damage caused as a result of the move. 3. Permittee must provide a permit or written documentation from each municipality whose highways are involved in the move, giving their permission to use their highways. The documentation must include a contact name and phone number for the municipality. If the municipality requires a State permit prior to issuance of their permit, a letter indicating they will issue a permit contingent on a State permit being issued will be acceptable. A police escort provided by the municipal police agency involved will be accepted in lieu of a letter from the municipality.

3 4. When the overall height is 15 feet or greater, and there is any overhead traffic signal equipment on the route that is within 3 inches of the height of the permitted load when operating at normal traffic speed, the permittee must provide a signal contractor that is acceptable to NYSDOT to accompany the move with a bucket truck to move the signals when necessary. The locations must be identified on the Route Survey by highway segment and intersection. 5. When the overall height is 14 feet or greater, and there is insufficient vertical clearance to avoid conflict with any overhead power, telephone, or cable TV wires on the route while operating at normal traffic speeds the permittee must list within the Route Survey, in order by highway segment, the location of these facilities and all remedial actions to be taken.

4 Wherever possible, utility lines shall be raised or removed and clearance established before beginning the move. Removal or raising of overhead wires and cables is the responsibility of the permittee and necessary arrangements must be coordinated with the utility companies. The Central Permit Office may require verification that the utility companies have been notified and satisfactory arrangements have been to accommodate the load. 6. When the requested route has an at-grade railroad or other right-of-way crossing the State Highway on which the move is being made, the permittee shall certify that the vehicle(s) can safely cross the facility and provide emergency phone numbers and contact persons names from the appropriate company or agency which has jurisdiction and supply such certification to the Department prior to permit issuance.

5 7. Bonding must be in place for the below dimensions and/or weights. If there is a combination of dimension and weight, as listed above, the total bond amount is determined by adding the bond amount required for each dimension and total weight. If Height: 16 Feet but < 17 Feet $10,000 17 Feet $30,000 If Width: > 16 Feet $10,000 If Length: > 160 Feet $10,000 If Weight: 200,000 Lbs but < 300,000 Lbs $10,000 300,000 Lbs but < 400,000 Lbs $20,000 400,000 Lbs $50,000 Perm 12S (Reverse) (02/14) 8. If the application indicates a gross weight equal to or greater than 200,000 pounds, the following must be submitted: a.

6 Schematic showing the side and rear elevations and plan view of the complete unit (tractor, trailer, jeep dollies) which will transport the load. This will allow for the total viewing of the unit with overhangs and axle configuration. b. The number of tires per axle and tire ratings. c. The Gross Axle Weight Ratings (GAWR) and the Gross Vehicle Weight Rating (GVWR) for each vehicle transporting the load. 9. If the application indicates a total width equal to or greater than 18 feet, a traffic control plan by be required. This plan must be submitted by a Professional Engineer licensed in the State of New York. It is suggested to contact the Central Permit Office to verify if this plan is needed before submitting the application.

7 SUPPLEMENTAL INFORMATION : During the review of the application, if determined necessary, the Department may require signed statements from other transportation facility providers on their letterhead (typically Marine Terminal Operator and/or Railroad Company) that they are unable to accommodate a move over all or a reasonable part of the route. PRIOR TO THE MOVE: Police escorts are required for all superloads. Upon issuance of a final permit the permittee should contact Police to make arrangements at least two (2) business days prior to the move. Prior to the move, the permittee shall make arrangements for all necessary escorts, equipment, personnel, or other items that must accompany the move.

8 DURING THE MOVE During the move the Permittee must adhere to the following: 1. Any special REQUIREMENTS that the utility, telephone and cable companies require when handling their respective lines. 2. Any special REQUIREMENTS of the municipalities whose facilities the move transits. 3. At least 10 percent, or a minimum of 5 spare tires (whichever is less), of the transport vehicle must be available with the move. 4. Necessary equipment to change tires or inflate tires must be made available with the move. 5. The vehicle must conform to safety REQUIREMENTS of State and Federal Law. ( flares, emergency reflectors, etc.) 6. Have access to an operable cell phone with no blocks placed upon the phone.

9 7. For certain moves the Department may require that a licensed engineering firm perform an analysis and prepare a report on any or all bridges that the permitted load must cross. In such cases the permittee must retain the services of that engineering firm to accompany the permitted load during the move. This licensed engineer, or representative, will be responsible to make sure the permitted load crosses all structures as required by its report or as directed by the permit. 8. Ensure that all Certified Escort drivers involved in the move have a valid Certified Escort license and driver s license. 9. Provide a sufficient number of handheld communication devices to allow effective communication between the driver of the permit vehicle, police escorts, Certified Escorts, and any Department or engineering staff representatives escorting the permit vehicle.

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