GEORGIA ASSOCIATIONGEORGIA ASSOCIATION OF OF …

1 THE. CONSTITUT. CONSTITUTION. OF. THE. GEORGIA ASSOCIATION . OF. terminal agency . COORDINATORS, INC. 1. CONSTITUTION. ARTICLE I NAME. This organization shall be known as the GEORGIA ASSOCIATION of terminal agency Coordinators, Inc. ( ). To amend this Article, a unanimous vote of the Active/Charter membership shall be required. ARTICLE II MEMBERSHIP LOGO. The membership logo pin shall be described as in the shape of the State of GEORGIA , with white background and black lettering. Within the state symbol there shall be an oval shaped circle in the middle of the state symbol enclosing the acronym, TAC, with four vertical lines extending downward from the circle to a point at the bottom center of the state symbol. Centered above the circle is GA ASSOC. To amend this Article, a unanimous vote of the Active/Charter membership shall be required.

2 ARTICLE III PURPOSE. The purpose of the ASSOCIATION shall be to: A. Promote and encourage the continuance of standardized training and education for members of the ASSOCIATION . B. Aid in the cooperation and communications between terminal agency Coordinators, local, state, federal agencies, the GEORGIA Control terminal Officer and other interested entities. ARTICLE IV MEMBERSHIP. Membership shall be open to all persons who meet the membership requirements of the Bylaws of the ASSOCIATION . 2. ARTICLE V OFFICERS. The executive power of the ASSOCIATION shall be vested in the officers of the Executive Board. The officers shall consist of a President, President-Elect, one Vice President North West, one Vice-President North East, one Metro Vice President, one Vice President South West, one Vice President South East, one Vice President Central, a Secretary and a Treasurer who shall have the duties prescribed to them by the Bylaws of the ASSOCIATION .

3 The Executive Board shall be comprised of the officers and Immediate Past President. Members holding the office of Vice-President must work within the region that they serve. The GEORGIA Crime Information Center ( ) Director shall appoint two representatives from the GEORGIA Crime Information Center, an individual from the Customer Service Unit and an Auditor, to serve on the Executive Board and the Nominations Committee is an advisory capacity. Section 1 Qualification to Hold Office Each member of the ASSOCIATION who seeks an office in the ASSOCIATION must be an Active Member in good standing with the ASSOCIATION . They shall have served as a terminal agency coordinator ( ) for at least two years with their current organization/ agency and may be subject to a criminal history check of their background as designated by the Executive Board.

4 The active member's service must be approved in writing by the Head of their current organization/ agency . Section 2 Removal from Office All elected and appointed officers of the ASSOCIATION shall adhere to the highest possible standards of conduct and morality. If any Officer is removed from his/her position as a by their agency head or is convicted of a criminal offense, misdemeanor or felony, they shall be ineligible to continue to serve in the office and that office shall be declared vacant by the President of the ASSOCIATION . Section 3 Bonding of the Treasurer The ASSOCIATION shall be responsible for assuring the bonding of the Treasurer to protect the monetary and property assets of the ASSOCIATION . 3. ARTICLE VI AMENDMENTS. Section 1 Constitution Proposed amendments of the Constitution shall be provided to the Active/Charter membership at least sixty (60) days prior to a designated voting date set by the ASSOCIATION Board.

5 The Active/Charter membership shall be notified by mail, website or e-mail. The method of voting shall be held during the annual GCIC/TAC. conference and or workshop. The Constitution of the ASSOCIATION , with the exception of Articles I and II, which require a unanimous vote, may be amended by a two-thirds majority vote of the Active/Charter membership present at the annual GCIC/TAC conference and or workshop. The Constitution will be immediately modified and become effective after a two-thirds majority vote has been tabulated. Officers, who do not attend 50% of the ASSOCIATION 's scheduled meetings during a twelve-month period, unless excused by the President, will be removed from the Executive Board. The President shall appoint an Active Member of the ASSOCIATION to the vacant Executive Board position, following the guidelines found in the ASSOCIATION Bylaws, Article III, Section 2, The appointment shall be subject to confirmation by the Executive Board and the appointee shall perform the duties of the position as described in the Bylaws.

6 The President of the ASSOCIATION shall notify the membership by mail, website or e-mail within fifteen days of the confirmation of the appointment by the Executive Board. Section 2 Bylaws Proposed Bylaws or Amendments to the Bylaws of the ASSOCIATION shall be provided to the membership at least sixty (60) days prior to a designated vote date set by the ASSOCIATION 's Executive Board. The President of ASSOCIATION will notify the membership by mail, website or e- mail. The Bylaws of the ASSOCIATION shall be amended by a majority vote of the Active/Charter membership that is present at the annual GCIC/TAC. conference and or workshop. The Bylaws shall be immediately modified and become effective after the majority vote has been tabulated. 4. ARTICLE VII EMERGENCY VOTING. Emergency voting may occur when the Executive Board determines there is an emergency that will require voting at a time other than at the annual GCIC TAC.

7 Conference. Emergency voting shall not occur to make modifications or changes to the ASSOCIATION 's Constitution or Bylaws. Emergency voting shall not occur for the election of officers of the ASSOCIATION except when there is a vacancy of three or more officers from the Executive Board or the annual GCIC TAC conference is not held. The President-Elect shall prepare a suitable ballot for voting. One ballot shall be forwarded to each Active/Charter member who is eligible to vote. A cover letter from the President of the ASSOCIATION shall explain the reason for the emergency voting. The letter shall provide the time frame during which the vote may be cast and other information deemed necessary by the Executive Board. No proxy votes shall be cast or accepted. ARTICLE VIII FINANCIAL MATTERS.

8 The Executive Board shall be responsible for ensuring that the revenue expenditures of the ASSOCIATION are reported in accordance with basic accounting principles. ASSOCIATION funds shall not be expended for the personal benefit of any individual or group of ASSOCIATION members, exclusive of the Scholarship Fund. An annual audit shall be concluded of all ASSOCIATION financial records by an outside independent Certified Public Accountant when requested by a member, or there is a change of Treasurers. In emergency cases only, voting by the Active/Charter membership may occur as it relates to authorization by the Executive Board to expend funds beyond expenditures covered in the Constitution and/or Bylaws. ARTICLE IX DISBURSEMENT OF ASSETS UPON DISSOLUTION. Should the ASSOCIATION be dissolved, all assets shall be donated to a charitable organization recognized by the GEORGIA Secretary of State's Office.

9 The decision shall be made by the Executive Board. 5. ARTICLE X PARLIMENTARY PROCEDURE. ASSOCIATION meetings and any questions coming before this ASSOCIATION not otherwise specifically provided for in Constitution/Bylaws, the presiding officer shall be governed by the most recent edition of Roberts' Rules of Order. All meetings shall be open to all members of the ASSOCIATION and the general public in accordance with the state's sunshine laws . ARTICLE XI RECORDS AND PROPERTY. All records maintained, in any form, by the ASSOCIATION are the exclusive property of the ASSOCIATION . All records, in any form, and property entrusted to any member of the ASSOCIATION shall remain the assets of the ASSOCIATION and shall be returned to the ASSOCIATION at the direction of the Executive Board. The Executive Board, upon written request by a member, shall release record information to any member of the ASSOCIATION .

10 6. THE. BYLAWS. OF. THE. GEORGIA ASSOCIATION . OF. terminal agency . COORDINATORS, INC. 7. BYLAWS. ARTICLE I OBJECTIVES. Membership in the GEORGIA ASSOCIATION of terminal agency Coordinators, Inc., shall afford individual and collective benefits to all members as outlined in the below stated objectives. GATAC Mailing List A current list of the membership shall be provided to any member in good standing with the ASSOCIATION . The Executive Board, or their designee, shall be responsible for disseminating membership information annually. Socials The ASSOCIATION may arrange periodic social functions for its membership to encourage the recruitment of new members, recognize members for exemplary work with the ASSOCIATION and for interaction between the ASSOCIATION 's members. Newsletter The ASSOCIATION 's newsletter shall be published at least annually prior to the annual GCIC/TAC.