Georgia Department of Education

1 Cross-Functional Monitoring Georgia Department of Education Office of Federal Programs, Office of School Improvement, Office of Special Education , and Office of Teaching and Learning 2017 - 2018. Cross-Functional Monitoring of LEA Programs Office of Federal Programs, Office of Teaching and Learning, Office of Special Education , & Office of School Improvement FY 2018 Cross-Functional Monitoring of LEA Programs MONITORING DOCUMENT*. Title I, Part A (CFDA ) - State Program Code 1750. Title I, Part A Academic Achievement Awards (CFDA ) - State Program Code 1752. Title I, Part A Reward Districts Awards (CFDA ) - State Program Code 1753.

2 Title I, Part A Parent and Family Engagement Title I, Part D Neglected & Delinquent (CFDA ) - State Program Code 1755. Title I, Part C Education of Migratory Children (CFDA ) - State Program Code 1762. Title I School Improvement 1003(a) (CFDA ) - State Program Code 1770. School Improvement 1003(g) (SIG) (CFDA ) - State Program Code 1775. Title II, Part A Supporting Effective Instruction (CFDA ) - State Program Code 1784. Title IX, Part A McKinney-Vento Education for Homeless Children and Youth (CFDA ) - State Program Code 1800. Title III, Part A Language Instruction for English Learners & Immigrant Students (CFDA ) - State Program Codes 1811 & 1816.

3 Title IV, Part A Student Support and Academic Enrichment (CFDA ) - State Program Code 1779. Title V, Part B Rural Education Achievement Program (REAP) (CFDA ) - State Program Code 1847. The Individuals with Disabilities Education Act (IDEA) - (CFDA ) - State Program Code 2824. Throughout this document, unless otherwise indicated, citations to the ESEA refer to the ESEA, as amended by the ESSA. Georgia Department of Education August 2017 Page 2 of 52. Cross-Functional Monitoring of LEA Programs Table of Contents OVERARCHING REQUIREMENTS FOR ALL FEDERAL PROGRAMS 4. 1. LEA MONITORING OF SCHOOLS AND PROGRAMS 4.

4 2. COMPREHENSIVE LEA IMPROVEMENT PLAN (CLIP) 5. 3. SERVICES TO ELIGIBLE PRIVATE SCHOOL CHILDREN 6. FIDUCIARY RESPONSIBILITY 9. 4. MAINTENANCE OF EFFORT (MOE) AND COMPARABILITY, ASSESSMENT SECURITY ALL FEDERAL PROGRAMS (EXCEPT TITLE I, PART C; TITLE IV, PART A; 1003(g); AND. 1003(a)) 9. 5. INTERNAL CONTROLS, EXPENDITURES, INVENTORY, DRAWDOWNS, COST PRINCIPLES ALL PROGRAMS OF TITLE I, TITLE II, TITLE III, TITLE IV, TITLE V, TITLE IX, IDEA and SCHOOL IMPROVEMENT 1003(a) and 1003(g) 11. INDIVIDUAL FEDERAL PROGRAMS 14. 6. TITLE I, PART A - WITHIN DISTRICT ALLOCATION PROCEDURES 14. 7.

5 TITLE I, PART A - NOTICE TO PARENTS 18. 8. TITLE I, PART A - PARENT AND FAMILY ENGAGEMENT 20. 9. SCHOOL IMPROVEMENT 1003(a) ( ) 31. 10. SCHOOL IMPROVEMENT 1003(g) SIG ( ) 33. 11. SERVICES FOR HOMELESS CHILDREN AND YOUTH 34. 12. SERVICES FOR FOSTER CARE CHILDREN 36. 13. SERVICES FOR NEGLECTED AND DELINQUENT CHILDREN (Neglected Set-Aside) 37. 14. PREVENTION AND INTERVENTION PROGRAMS FOR CHILDREN WHO ARE NEGLECTED, DELINQUENT, OR AT-RISK (TITLE I, PART D, SUBPART 2 GRANTEES) 38. 15. TITLE IV, PART A - STUDENT SUPPORT AND ACADEMIC ENRICHMENT 40. 16. TITLE V, PART B- RURAL AND LOW-INCOME SCHOOLS PROGRAM 40.

6 17. TITLE II, PART A - SUPPORTING EFFECTIVE INSTRUCTION 41. 18. ESSA: EQUITY AND PROFESSIONAL QUALIFICATIONS 41. 19. TITLE III, PART A - LANGUAGE INSTRUCTION FOR ENGLISH LEARNERS (EL) AND IMMIGRANT (IMM) STUDENTS 43. 20. TITLE I, PART C - Education OF MIGRATORY CHILDREN (MEP) SERVICES 46. 21. INDIVIDUALS WITH DISABILITIES Education ACT (IDEA) FISCAL INDICATORS 49. 22. INDIVIDUALS WITH DISABILITIES Education ACT (IDEA) 50. Georgia Department of Education August 2017 Page 3 of 52. Cross-Functional Monitoring of LEA Programs DOCUMENTATION ON FILE AT THE LEA/TO BE DOCUMENTATION ON FILE AT THE.

7 CITATION REQUIREMENTS PROVIDED TO THE (SEA) Department TO SEA ( Department ) TO VERIFY. VERIFY COMPLIANCE COMPLIANCE. OVERARCHING REQUIREMENTS FOR ALL FEDERAL PROGRAMS. 1. LEA MONITORING OF SCHOOLS AND PROGRAMS. ESEA/ESSA 9304 1. The LEA conducts monitoring of its programs and 1. Documentation: 1. Documentation: 2 CFR subgrantees (if applicable) sufficient to ensure a. Established cycle of monitoring for Title I, Part a. Copies of reports, corrective actions, 2 CFR compliance with Federal program requirements. A; School Improvement 1003(a); School results of technical assistance.

8 34 CFR 300 Title I, Part A; Improvement 1003(g) (SIG); Title I, Part C; Title b. Annual Grant Award Notification. School Improvement 1003(a); School Improvement I, Part, D; Title III, Part A; Title IV, Part A; Title c. Corrective actions from the most recent 1003(g) (SIG); V, Part B, Title IX, Part A--McKinney-Vento LEA monitoring of schools/programs. Title I, Part C; Act; and IDEA. Title I, Part, D; b. LEA to send to the Department monitoring Title II, Part A; policies and procedures that include a method for Title III, Part A; monitoring all critical ESEA/ESSA requirements. Title IV, Part A; c.

9 Written description of the LEA monitoring Title V, Part B; process, including on-site procedures, timelines, Title IX, Part A--McKinney-Vento Act; and schedules, data review, and the reporting and IDEA. corrective action processes. d. Data collection instruments (interview guides, documents review checklists). e. Sample of letters to schools, checklists, forms, etc. f. Process for identification of high risk schools. g. Process for follow-up/verification of implementation of required corrective action. h. Memos, reports, etc. i. Monitoring reports, corrective actions from the schools visited as part of the on-site review.

10 J. Copies of reports, corrective actions, results of technical assistance. k. Evidence of technical assistance provided by the LEA as a result of issues identified through the monitoring process. l. Copies of the LEA's schedule for monitoring of Georgia Department of Education August 2017 Page 4 of 52. Cross-Functional Monitoring of LEA Programs DOCUMENTATION ON FILE AT THE LEA/TO BE DOCUMENTATION ON FILE AT THE. CITATION REQUIREMENTS PROVIDED TO THE (SEA) Department TO SEA ( Department ) TO VERIFY. VERIFY COMPLIANCE COMPLIANCE. schools. m. Minutes of board meeting approving the annual Grant Award Notification SIG.