Govt. of Uttar Pradesh - Department of Printing & …

1 -1 - govt . of Uttar PradeshBID INVITATION FOR SUPPLY OF Printing DescriptionQuantity1 Cream Wove Paper 60 (Flat/Reel)2500 Offset Printing Paper -60 (Flat/Reel)2000 No. : 03/P/08-09 dated 02/06/2008 Directorate of Printing and StationeryHead Office : Sarojini Naidu Marg, Allahabad 211 001 ( )Ph. / Fax : 0532-2623371 Camp Office : Government Branch , Mahatma Gandhi Marg, Opp. Raj Bhawan Gate No. 1,Hazratganj, Lucknow 226 001 ( )Ph. / Fax : 0522-2238828e-mail: -Directorate of Printing and Stationery govt . of Uttar Pradesh , AllahabadINVITATION FOR BIDS (IFB) FOR SUPPLY OF Printing PAPERIFB No. : 03/P/08-09 dated 02/06 Director, Printing & Stationery, Allahabad on behalf of Governor of , invites on-line bids frommanufacturers for supply of different types of Printing paper as listed Description of Different Typesof Printing (EMD)DeliveryPeriod( )Turn Over(in Rs.)1 Cream Wove Paper 60 (Flat/Reel) ,00,000/-4 Months20 Crores2 White Offset Printing Paper -60 (Flat/Reel) ,00,000/-4 Months16 CroresTECHNICAL SPECIFICATIONSThe following Technical Specifications which form part of the bid documents are as below :Schedule No.

2 1 : Cream Wove paper 60 minimum2 Tensile Index20/30 Nm/G (Minimum) (CD/MD)3 Remaining parametersShould comply to the Standard of Bureau of IndianStandards, New DelhiIS No. 1848-2007 (4th Revision) with latestamendment (if any)4 Paper must be of virgin pulp. Paper madefrom recycled pulp would not (500 sheet per ream)1-15 Kgsize Kgsize 42 x-3 Paper1-61 Cms wide Cms wide ReelSchedule No. 2 : White Offset Printing paper 60 minimum2 Tensile Index25/35 Nm/G (Minimum) (CD/MD)3 Remaining parametersShould comply to the Standard of Bureau of IndianStandards, New DelhiIS No. 1848-2007 (4th Revision) with latestamendment (if any)4 Paper must be of virgin pulp. Paper madefrom recycled pulp would not (500 sheet per ream)1- 15 Kg size x Cms2- Kg size 42 x Cms3- Kg size 51 x 66 Paper1-61 Cms Cms wideReelGeneral Specification applicable for both the schedules :All the paper should have water mark as manufacturer name and contract year 2008-2009.

3 16 Water mark in A-1size and 8 water mark in A-2 size. In reel paper water mark should be in the same Paper-Outside diameter of reel paper should be 75 80 Cms, outside diameter of internalcore 105 110 mm, Inside diameter of internal core 75-80 mm, Reel should be properly pluckedby either wood or plastic. Reel should be tightly wrapped so that in using with high speed weboffset machine moving properly at rate of 15,000 20,000 Impressions per hour smoothly withoutany hindrances. In Reel paper there should be maximum 3 joints properly and Marking: In reel paper would be written name of material, reel no. weight of reel, lot no., suppliers, name,year of manufacturing. It should be properly wrapped by paper and then with hessian cloth orwater proof cover. All the details mentioned above should above mentioned on the pape: 500 sheet per packing, each packing having the name of material, lot no., weight, manufacturer sname and year of manufacture.

4 It should also be wrapped with hessian cloth or water proofmaterial. This bale must be labeled having above bid document is available at e-procurement . Interested bidders mayview, download the bidding document free of cost, seek clarification, attend the pre-bid meeting andsubmit theirbid online up to the date and time mentioned in the table TIMELINES(a)Date of publication of bidding document02/06/2008 at e-procurement (b)Start of sale / availability of bidingdocument on website02/06/2008(c)Seek clarification start date09/06/2008(d)Seek clarification end date16/06/2008(e)Pre-bid meeting17/06/2008 at Hrs. at Camp Office of Director, Printing and Stationery, 96, Mahatma Gandhi Marg, Opp. Raj Bhawan Gate No. 1, Lucknow 226 001(f)Bid submission start date and time18/06/2008 at 10:00 Hrs(g)Bid submission end date and time03/07/2008 up to 12:00 Hrs.(h)Bid opening (technical bids only) dateand time03/07/2008 at 14:30 Hrs.

5 (i)Bid opening (financial bids of qualifiedbidders at technical evaluation stage)date and time05/07/2008 at Hrs.(j)Venue of bid opening (technical andfinancial)Camp Office of Director, Printing and Stationery, 96, Mahatma Gandhi Marg, Opp. Raj Bhawan Gate No. 1,Lucknow 226 001(k)Contact OfficerMr. Bachchu Singh, Asstt. Director(l)Cost of Bidding bidders need to submit the cost of bidding document as stated in the table above through DemandDraft or Banker s Cheque in favour of Director, Printing & Stationary, Allahabad along with their-5 -bids. The scanned copy of the Demand Draft or Banker s Cheque must be submitted along with bids andthe original should be sent to the purchaser s office at Lucknow before opening of bids. must quote for the full quantity of the schedule for which he is submitting bid. The evaluation ofbids will be conducted on per schedule bids must be accompanied by an Earnest Money Deposit (EMD) in the form of FDR or Bank Guaranteewhich is pledged in favour of Director, Printing and Stationery, , Allahabad.

6 The scanned copy of theEMD must be submitted along with bids and the original should be sent to the purchaser s office atLucknow before opening of bids. FDR will be treated as Small Savings.` bids will be electronically opened in the presence of bidder s representative at the venue, due date andtime mentioned in the table Purchaser reserves the right to cancel / annul the bidding process without assigning any reason the event of the date specified for the bid receipt and opening being declared as a closed holiday forpurchaser s office, the due date opening of bids will be the following working day at the appointed , Printing & Stationery, -INSTRUCTIONS TO BIDDERS1. CONTENTS OF BIDDING DOCUMENTS1 The Goods required to be supplied; bidding procedures and contract terms and conditions are prescribed inthe Bidding Documents. The Bidding Document include, the following :Section I Instructions to Bidders (ITB)Section II Terms & Conditions of Contract (TCC)Section III Technical SpecificationsSection IV Sample Forms2 The Invitation for Bids does not form part of the Bidding Documents and is included as a reference only.

7 In case of discrepancies between the Invitation for Bid and the Bidding Documents listed in ITB Clause , said Bidding Documents will take Bidder is expected to examine all instructions, forms, terms and specifications in the BidDocuments. Failure to furnish all information required as per the Bidding Documents or submission of thebids not substantially responsive to the Bidding Documents in every respect will be at the bidder s risk andmay result in rejection of the CLARIFICATION AND AMENDMENT OF BIDDING A prospective bidder, requiring any clarification on the Bidding Documents shall notify the Purchaser inwriting, through e-mail at the Purchaser s mailing / e-mail address indicated in the Invitation of Bid. ThePurchaser shall respond in writing to any request for the clarification of the Bid Documents, which it receivesnot later than 15 days prior to the date of opening of the At any time, prior to the date of submission of Bids, the Purchaser may, for any reason, whether at its owninitiative or in response to a clarification requested by a prospective bidder, modify bid documents Any clarification issued by the Purchaser in response to query raised by prospective bidders and amendmentsshall be posted / uploaded on the e-procurement website and shall form an integral part of bid documents andit may amount to an amendment of relevant clauses of the bid In order to afford prospective bidders a reasonable time to take the amendment into account in preparing theirbids, the purchaser may, at its discretion, extend the deadline for the submission of bids suitably.

8 Suchextensions shall be posted / up-loaded on the e-procurement DOCUMENTS CONSTITUTING THE BID The bid prepared by the bidder shall comprise the following components:(a) a Bid Form and a Price Schedule completed in accordance with ITB Clauses 4 and 5;(b)documentary evidence established in accordance with ITB Clause 6 and 7 that the Bidder is eligibleand qualified to perform the contract if its bid is accepted; and (c) Earnest Money Deposit (EMD) furnished in accordance with ITB Clause -4. BID The bidder shall complete the Bid Form and appropriate Price Schedule furnished in the Bidding Documents,indicating the brief description of the goods to be supplied by him, quantity and prices as per Sample Formsgiven in the bidding BID PRICES1 The bidder shall give the total composite price inclusive of all Levies & Taxes Sales / Value Added Tax& Excise, packing, forwarding, freight, octroi/entry tax and insurance etc. The basic unit price (Ex-factoryprice) and all other components of the price need to be individually indicated against each schedule for whicha bidder submits its bid as per the price schedule given in Sample Forms of the bidding price quoted by the bidder shall remain fixed during the entire period of contract and shall not be subjectto variation on any account.

9 A bid submitted with an adjustable price quotation will be treated as non -responsive and , if any, offered by the bidders shall not be considered unless specifically indicated in the priceschedule. Bidders desiring to offer discount shall therefore modify their offers suitably while quoting andshall quote clearly net price taking all such factors like Discount, free supply, etc, into account .4 The price approved by the Purchaser for procurement will be FOR destination which will be inclusive of allTaxes, Levies, packing, forwarding, freight and insurance as mentioned in ITB Clause above. Breakupin various heads is for the information of the purchaser and any change in these shall have no effect on priceduring the scheduled delivery DOCUMENTS REQUIRED TO BE SUBMITTED1 The bidder shall furnish the following documents as part of technical bid.(i)Certificate of Incorporation / Registration and Memorandum of Association.

10 (ii)Article or Memorandum of Association or partnership deed as the case may be.(iii)Registration certificate from central excise and commercial tax Department along with TINN umber.(iv)In case of bidder, other than manufacturer, the manufacturer s authorization certificate in theformat given in the bidding document.(v)An item-by-item commentary on the Purchaser's Technical Specifications demonstratingsubstantial responsiveness of the items and services to those specifications or a statement ofdeviations and exceptions to the provisions of the Technical Specifications.(vi)Analytical value of papers being offered by the bidder in its bid either from its own laboratory oran outside laboratory where such facilities exist.(vii)Information on past supplies and satisfactory performance during last 3 financial years in theformat given in the bidding document (Form-7).(viii)Balance Sheet for last 3 financial years as evidence that bidder has financial capability to performthe contract.