Group Corporate Services Executive - General …

1 CEF Job Description: Corporate Services Executive 1 JOB DESCRIPTION SECTION A: JOB TITLE AND INFORMATION SECTION POST IDENTIFICATION Job Title Group Corporate Services Executive Department Corporate Services Section Reporting to* Chief Executive Officer Subordinates* HR Business Partner; Learning and OD Manager, Corporate Affairs and Facilities Manager Job Grade P4 Required minimum qualifications Relevant Bachelor s degree augmented by a post-graduate qualification in business/management Required minimum experience 10 years relevant experience of which 5 to 8 years in a senior managerial role in a large/complex organisation Desired additional skills/ competencies Demonstrated organisational leadership at strategic and operational levels and navigation in a complex organisation Ability to articulate the big picture.

2 Combined with a self-directed commitment to advance and achieve agreed outcomes Critical skills: analytical ability, creativity, teamwork, communication, negotiation, influencing and leadership *Please attach organogram APPROVAL OF JOB DESCRIPTION CERTIFIED CORRECT We the undersigned confirm that we have consulted on the content contained in the job description and hereby confirm that we consider that the information contained is a correct reflection of the context of the post and its content. AGREED BY SIGNATURE DATE Incumbent Line Manager CEF Job Description: Corporate Services Executive 2 JOB PURPOSE, DUTIES AND RESPONSIBILITIES OF THE POST MAIN PURPOSE Lead and manage the Corporate Services Division (HR, Corporate Affairs and Facilities) to ensure the provision of efficient and effective Services to the CEF Group of Companies in accordance with legislative and statutory requirements.

3 To participate as a member of the CEF Executive management team and fulfill the necessary requirements thereof. DUTIES OF THE POST NO. KEY PERFORMANCE AREAS (What) INPUT (Methods Used) (How)Output (Expected Results) (Why)1. Group Corporate Services Management Approve and monitor/oversee strategic business plans for Group HR; Corporate Affairs and Facilities, to ensure that business planning of the Group is aligned Oversee the development and implementation of strategic and operational policies of respective departments within the Corporate Services Division in the Group according to legislation and any other rules and regulations Review, develop and monitor Group Corporate Services (HR, Corporate Affairs, Facilities)

4 Best practice Plan and forecast on short, medium and long term Group needs Monitor that various Corporate Services policies and decisions of the Group are implemented in a most functional and effective way Give support to the Board in providing strategic Group HR and Corporate affairs advice to ensure best practice compliance and commercial sustainability Investigate and comment on reports submitted to the Board, which have Group Human Resources and Corporate Affairs implications Advice and direct the Group investment and funding strategies Recommend and advice on complex Group mergers and acquisitions Report on CEF Group of Companies performance to relevant stakeholders (DOE, DOL, Treasury, etc.)

5 Critical performance indicators identified and specific measures established to enable and guide the Group to plan, manage and/or prioritise HR; Corporate Affairs & Facilities strategic outcomes CEF Job Description: Corporate Services Executive 3 2. Strategic planning Evaluate and comment on the applicability of specific operational key performance indicators and measures against outcomes detailed in the CEF s strategic plans Draw up strategic business plans for the HR; Corporate Affairs and Facilities Department to ensure that business planning of the department is aligned to CEF Group of Companies strategic objectives and business priorities Approve and monitor/oversee strategic business plans for the HR.

6 Corporate Affairs & Facilities functions within the Group to ensure that business planning of the departments is aligned to CEF Group of Companies strategic objectives and business priorities Oversee the development and implementation of strategic and operational policies in the division according to legislation and any other rules and regulations Review, develop and update best practice ito HR/ Corporate Affairs and Facilities policies and procedures Plan and forecast on short, medium and long term organisational and personnel needs which includes compiling and developing Standard Operating Procedure (SOP s)

7 Activities Monitor that policies and decisions of the department are implemented in a most functional and effective way Give support to the Chief Executive Officer in providing strategic HR advice to the Board and other Departments and Subsidiaries to ensure best practice compliance Investigate and comment on reports submitted to the Board, which have a human resource implication Critical performance indicators identified and specific measures established to enable and guide CEF to plan, manage and/or prioritise strategic operational outcomes accordingly Aligned HR/ Corporate Affairs & Facilities priorities within the CEF Group of Companies CEF Job Description: Corporate Services Executive 4 3.

8 Direct the activities of the HR; Corporate Affairs and Facilities Department Lead and manage the Corporate Services Division and set the necessary policies, rules and regulations in place to ensure proper and effective Services namely: o HR o Corporate Affairs o Facilities Provide guidance and monitor adherence to all applicable legislation, rules and policies Continuously investigate and recommend the best HR solutions Institute relevant reporting avenues and compliance Stay abreast and interprets relevant legislation, implement and communicate relevant changes timeously Provide guidance and monitor adherence to all applicable legislation.

9 Rules and policies Oversee the implementation of various initiatives within the Corporate Services Division that are required to drive the broader organisational vision and strategy. Key responsibilities identified, objectives aligned and appropriate procedures developed and implemented on approval to guide and direct compliance with current operational needs, standards and legislation An organisational culture created that will attract, develop, engage and retain talented employees, where people can realise their full potential Integrated governance and talent management framework developed.

10 Implemented and institutionalised Key leadership pipelines developed Performance management practices instilled in driving high performance culture and accountability CEF Job Description: Corporate Services Executive 5 4. Financial Management Prepare, manage and monitor the capital and operational budget of the Corporate Services Division, including total labour budget of the Group to ensure effective and efficient functioning and cost control Analyse trends, operating requirements and prepare capital and operating plans/estimates to determine funding for the financial year Evaluate the HR/ Corporate Affairs/ Facilities departments performance against the approved budget and addressing deviations/variances Monitor, recommend and implement corrective measures to rectify deviations/acts contrary to budgetary provisions, financial regulations, audit requirements and departmental procedures Authorise payment requests, requisitions.