GSSU Benefits & UN/UNDP Staff Member & Entitlements Duty ...

1 *Strict deadlines apply Pension separation notification is processed only AFTER the final pay has been run: Staff Member & Duty StationStaff Member Fill-in and submit required documents and return UNLP to CopenhagenDuty Station process and submit Early Clearance Action (ECA) and Certificate of Annual Leave Balance (CALB) to Copenhagen Leave Monitor in Duty Station updates the Leave Balance module in AtlasStaff Member receives Final Pay and UNDP Separation is FinalizedGSSU Benefits & Entitlements Services (BES)BES is advised of Staff Member s separation by the Regional Business PartnerUpcoming Separation Email sent to Staff MemberSeparation Package is sent to Staff Member & Duty StationMemo 1 request for clearance sent to HQ unitsMemo 1 clearances received from HQ unitsSeparation documents including EG claims received from Staff MemberSeparation documents received from Duty Station*Send After Service Health Insurance (ASHI) form to Insurance Unit if applicable*Memo 2.

2 Clearances, Early Clearance Action and Annual Leave Balance forms sent to PFUMemo 2 clearance receivedSet-up Payments & applicable Recoveries*Submit documents and Memo 2 Clearance for Final AuditHR Payroll ValidationBES sends Final Pay Statement to Staff MemberUN/UNDPO ffices1. UNFCU Services 3. Office of Audit & Investigation 4. Housing (Field Duty Station)5. Garage (New York Duty Station) 6. UNDSS (if applicable) 7. Tax Unit (US taxpayer)UN Insurance GSSU Payroll Finance Unit (PFU)PFU InquiryPFU Final PayPFU PensionGSSU International Payroll Management Unit (IPMU) runs 3 trial payrolls and releases final pay through monthly payrollPFU processes PF4 and sends original audited PF4 to UNJSPF while Staff Member sends original Pension Payment Instruction Form together with personal documents to UNJSPF UNJSPF processes only when both original PF4 and Pension Payment Instruction Form is received from Staff MemberUNJSPF releases Pension to Staff Member