Guidance Notes for Police Staff Application for Employment

1 NOT PROTECTIVELY MARKEDNOT PROTECTIVELY MARKED120-012 APage 1 of 8V2-A1016 Guidance Notes for Police Staff Application for EmploymentPlease refer to this Guidance when completing your Application AdviceThank you for your interest in working with the Scottish Police Authority / Police for Employment can only be made by submitting the Police Staff Application forEmployment Form. Please do not send or attach your as this will not be Police Staff Application for Employment Form contains a number of sections in which youare required to give important personal details, educational qualifications, your work are also expected to provide relevant information and evidence showing that you have theknowledge, skills, abilities and other personal qualities needed to do the job.

2 We refer to should demonstrate in your own words that you have relevant experience, skills,knowledge, abilities and personal qualities that are needed for the post for which you for all Police Staff posts should be emailed to the Central Recruitment Team you require the Application form or these Guidance Notes in an alternative format, pleasecontact the Central Recruitment Team on 01355 is important that you read all the available published information about the post, whichincludes; These Guidance Notes Job Advert Job Description Preference Questionnaire (where applicable) Police Staff Application For Employment Form Equality and Diversity Employment Monitoring FormThe advert and job description provide the relevant information to help you identify if youpossess the skills, knowledge and / or experience needed for the role and will therefore assistyou in deciding whether or not you should pursue your Application will receive an email confirming receipt of your Application form.

3 Normally within 5 workingdays of PROTECTIVELY MARKEDNOT PROTECTIVELY MARKED120-012 APage 2 of 8V2-A1016 Section 1 - Vacancy DetailsIt is very important that you complete all sections relating to the vacancy details which can befound within the advert and / or the published 2 - Personal DetailsIt is important that you fully complete all sections relating to your personal details. This will helpus keep you updated with the progress of your may contact you using your email address therefore you should regularly check your emailaccount, including the junk folder in case our correspondence is automatically re-directedthere. Applicants should be aware that the Scottish Police Authority / Police Scotland will notamend the arranged recruitment process in the event of correspondence being sentautomatically to your junk mailbox.

4 Saving our email address as a contact in your emailaccount can assist with this your personal details change during the recruitment process, please ensure you advise theCentral Recruitment Team of the amendment(s) as this could impact on your Application shouldyou be progressed to the later stages of the selection 3 - Driving LicenceYou are only required to complete this section if a driving licence is outlined as an essentialcriteria for the post you are applying for; otherwise there is no requirement for applicants tocomplete this a driving license is essential, this will be included as part of the shortlisting criteria andthereafter, those invited to interview will be asked to bring their driving licence for information:From 8 June 2015, the paper counterpart to the photocard driving licence will not be valid andwill no longer be issued by paper counterpart to driving licences was introduced to display details that could not beincluded on the photocard.

5 These details include some vehicle categories that an individual isentitled to drive and any endorsement/penalty points. This does not affect photocard licencesissued by DVA in Northern this means:Existing paper counterparts: A paper counterpart will no longer have any legal status after 8 June 2015. The current photocard driving licence is still driving licences: Paper driving licences issued before the photocard was introduced in1998 will remain valid and should not be PROTECTIVELY MARKEDNOT PROTECTIVELY MARKED120-012 APage 3 of 8V2-A1016 Section 4 - Residency and Eligibility to Work in the UK and for the Scottish PoliceAuthority / Police ScotlandThe sole purpose of this section is to establish your eligibility to work in the UK and for theScottish Police Authority / Police Recruitment Vetting, a minimum period of 3 years UK residency applies.

6 The calculation ofthis period refers to the period immediately before an Application is made, and not any other 3year period, or any other accumulation of time spent in the to work in the UKIn accordance with the Immigration, Asylum and Nationality Act 2006, any successful candidatemust be able to demonstrate their eligibility to undertake Employment in the UK. Consequently,you will be required to provideoneof the following documents (originals) should you be invitedto attend for an interview: a UK passport an EEA or Swiss passport or National Identity Card a UK Residence Permit issued by the Home Office a passport or other document issued by the Home Office which has an endorsement statingthat you have a current right of residence in the UK as afamily member of a national from anEEA country or Switzerland who is resident in the UK a passport or other travel document endorsed to show that you can stay indefinitely in theUK, or have no time limit on your stay a passport or other travel document endorsed to show that you can stay in the UK.

7 And carryout the type of work on offer without having a work permit an Application Registration Card issued by the Home Office to an asylum seeker stating theholder is permitted to take up , if you are unable to provideoneof the documents listed above, then you will berequired to provide the following documents (originals) should you be invited to attend for aninterview: An official document bearing a National Insurance Number ( a P45, P60, NationalInsurance Card or Letter from a Government Agency) along with any of the following: a full birth certificate issued in the UK, Channel Islands, Isle of Man or Ireland a certificate of registration or Naturalisation stating that you are a British Citizen a letter from the Home Office stating that you can stay indefinitely in the UK an immigration status document issued by the Home Office.

8 A work permit or other approval to take Employment issued by Works Permit UK,along witheither: a passport or other travel document endorsed to show that you are able to stay in the UK or a letter from the Home Office confirming that you can stay in the UK and take theemployment on PROTECTIVELY MARKEDNOT PROTECTIVELY MARKED120-012 APage 4 of 8V2-A1016 Section 5 - EducationSome posts include a minimum level of educational or occupational attainment which isspecified within the job description. On this basis please provide details of the educationalqualifications you have obtained. You should also include details of any study that you arecurrently undertaking, including the anticipated completion dates and the level of you are invited for interview, you will be required to provide original certificates of anyeducational or occupational qualifications essential for the 6 - Training and DevelopmentPlease provide details of any apprenticeships, training or job related courses etc.

9 That you haveundertaken that you think are relevant and appropriate for the post applied 7 - Membership of Professional BodiesPlease provide details of any professional body you are currently a member of. You may berequested to provide proof of your membership if invited for 8 - All Previous Employment DetailsThe first part requires you to tell us about your current or most recent employmentincluding a brief summary of your main duties and second part is where you are required to provide your full Employment history inchronological order, with the most recent first. Include dates, position held, reason for leavingand the employer name, address and postcode where ever possible.

10 Please also provide datesand reasons for any gaps in your 9 - Evidence in Support of ApplicationThis section is where you should demonstrate and evidence relevant experience, transferableskills, knowledge, abilities and personal qualities that you have gained through education,training, Employment and / or evidence should be written in paragraphs for each of the competencies specified in the jobadvert with a maximum of 150 words per will need to explain, in your own words that you have experience of putting into use theparticular skills, knowledge, abilities and personal qualities that are needed for the post forwhich you are can find a detailed list of our competency framework on our Police Staff recruitment webpages, which will provide you with the performance indicators associated with each of there is insufficient space for you to fully answer the question, please attach a continuationsheet to your submission.