GUIDE FOR PARTNERS/DIRECTORS/SOLE …

1 GUIDE FOR PARTNERS/DIRECTORS/SOLE . PRACTITIONERS: Using the Attorneys fidelity Fund On-Line Portal for the Issue of a fidelity Fund Certificate LOGGING IN .. CLICK HERE. CERTIFICATION .. CLICK HERE. SELECT YOUR FIRM .. CLICK HERE. FINANCIAL INFORMATION: .. CLICK HERE. Section 78(1) tab .. CLICK HERE. Section 78(2)(a) tab .. CLICK HERE. Section 78(2A) tab .. CLICK HERE. Investments .. CLICK HERE. Estates .. CLICK HERE. Property .. CLICK HERE. SELECT A MEMBER .. CLICK HERE. MEMBER APPLICATION .. CLICK HERE. ISSUE CERTIFICATE .. CLICK HERE. 1|P a g e A mock firm has been created for the purposes of this GUIDE , which is a step by step and includes screen shots to further aid in the use of the automated FFC application process. The login credentials and new password reflected hereunder ARE MERELY FOR DEMONSTRATION.

2 Purposes only and SHOULD not be used. In order to log into the system, you would have by now received an email from containing the relevant login credentials. The email will stipulate User Name, User Code & Password and will request that you navigate to for purposes of resetting the password and then logging on. Upon receipt of the email, navigate to You may log onto the aforementioned website either by clicking directly onto the link or by copying the link into your web browser ( Google Chrome or Internet Explorer or Firefox or Safari etc). The FFC website works optimally on Google Chrome, however all other web browsers may be used. If using Internet Explorer, please ensure that Version 9 or above is used. Once has been accessed, the below page [see F I G U R E 1 ] will be displayed: FIGURE 1.

3 In the Login box [see F I G U R E 1 ] enter your user name, user code and password, exactly as it appears in the email received from 2|P a g e RETURN TO CONTENTS PAGE. You may copy and paste the user name and user code directly from email into the Login box, however do not copy and paste the password from the email into the Login box, as this will LOCK the account. Please retype the password. Once all credentials have been entered, click on the Login button. The Change Password box will pop up. [see F I G U R E 2]. FIGURE 2. Old Password refers to the password as per the email received from New Password is a password you are to create. Your password should have a minimum length of 6. characters, it should contain at least 1 of the following special characters ( !)

4 @ # $ % ^ &. * + _-) and should contain at least 1 upper case character (capital letter). [an example of a password that meets all the password criteria as per (k) above is At Confirm Password, enter the password you have just created (as in Step above) click on Change , upon which the Guidelines . [see F I G U R E 3 ] screen will pop up Once you have read these Guidelines, either minimize or close this Guideline popup. FIGURE 3. Please note that from hereon end, when logging in, you will use the User Name and User Code furnished by the Fund, together with the NEW PASSWORD you have just created. 3|P a g e RETURN TO CONTENTS PAGE. Click on the icon titled Certification [see F I G U R E 4]. FIGURE 4. 3. [screen as per F I G U R E 5 below appears upon clicking CERTIFICATION].]

5 Select your Firm by clicking on the grid line where your firm's name appears. Then click on the flickering red warning sign in the left column with the words Financial Information . FIGURE 5. 4|P a g e RETURN TO CONTENTS PAGE. [screen as per F I G U R E 6 below]. A new screen opens up where the firm's financial information is to be captured. You will note that the words Financial Information are highlighted in the left column. Take note of the guidelines provided and then close the Guidelines Financial Overview . popup. FIGURE 6. Proceed to complete the financial information of the firm in respect of the following fields, by clicking on the relevant tab, on the top of the screen: SECTION 78(1). SECTION 78(2)(A) PLEASE NOTE: All balances are to be SECTION 78(2A) captured, irrespective INVESTMENTS of whether they are ZERO balances.

6 ESTATES. PROPERTY. 5|P a g e RETURN TO CONTENTS PAGE. Section 78(1) Tab: FIGURE 7. In order to populate your firm's trust accounts to this tab, click on Manage Bank Accounts . to enable you to capture the relevant interest rates and balances. FIGURE 8. The Maintain Banking Details , as per FIGURE 8. appears. You will note that your firm's section 78(1) trust accounts are displayed in the grid at the bottom of the screen. 6|P a g e RETURN TO CONTENTS PAGE. Maximize this screen in order to FIGURE 9. enable you to use your scroll bar on the far right of your screen. FIGURE 10. When moving the up/down scroll bar down, you will notice the left/right scroll bar at the bottom of the screen blue bar. 7|P a g e RETURN TO CONTENTS PAGE. FIGURE 11. When moving the scroll bar to the right, you will be able to view all the details in respect of your firm's trust accounts that are reflected on the Society's database.

7 FIGURE 12. Now, in order to update these trust accounts displaying in the bottom grid to the Section 78(1) tab, click on the account in the grid. 8|P a g e RETURN TO CONTENTS PAGE. FIGURE 13. The details of the trust account on which you have clicked, will now be reflected in the top section of the screen, with the fields for Service Fee Formula and Assign to Section . underlined in RED. FIGURE 14. Enter the SERVICE FEE. FORMULA of this trust account. PLEASE NOTE THAT THE SERVICE FEE FORMULAE SHOULD BE OBTAINED FROM THE BANK WHERE YOUR TRUST ACCOUNT IS. HELD, TOGETHER WITH A TIER IN RESPECT OF THE RELEVANT INTEREST RATES APPLICABLE TO THIS TRUST ACCOUNT. if the bank gives you a service fee of a flat rate, , it should be captured as 9|P a g e RETURN TO CONTENTS PAGE.

8 FIGURE 15. Once the service fee formula of the account has been entered, assign the account to section 78(1) by clicking on the drop down box on the side of the Assign to Section . block and selecting Section 78(1) . FIGURE 16. Once you have selected section 78(1) from the drop box, we click on the word UPDATE at the top of the screen ( New || Add || Update || Delete ||. Documentation || View Guidelines). 10 | P a g e RETURN TO CONTENTS PAGE. Upon clicking on UPDATE, a popup appears advising that what has been captured has been saved as per F I G U R E 1 7 below. In order to capture the relevant information in respect of each of the firm's Section 78(1) Trust Accounts, click on the relevant account in the grid falling under Available Banking Details and follow the steps as per FIGURES 12 TO 16.

9 FIGURE 17. UPDATING a Section 78(1) trust account that is reflected as Closed in the grid or where you have multiple trust accounts and have closed one or more of them Click on the account as it appears in the grid When it displays in the top section, we enter a blank service fee formula REMEMBER: In terms of ( 000/000/000) Section 78(1) of the Now assign it to section 78(1) in the drop box Attorneys Act 53 of Select the option CLOSED from the drop box, next to Account Status 1979, as amended, it is that shows OPEN below peremptory to open Finally, click on the block where the word - CLOSED appears and maintain a trust (see FIGURE 18 below - in the block next to Branch Name ) account. and delete the word - CLOSED . Once selections have been made, click the UPDATE button - FIGURE 19.

10 11 | P a g e RETURN TO CONTENTS PAGE. FIGURE 18. FIGURE 19 FIGURE 20. NOTE: Account status now reflected as CLOSED. 12 | P a g e RETURN TO CONTENTS PAGE. BELOW IS AN EXTRACT FROM SECTION 78 OF THE ATTORNEYS ACT 53 OF 1979, AS. AMENDED, WHICH MAY BE OF ASSISTANCE IN COMPLETING THE SECTIIONS WHICH. FOLLOW, NAMELY THE TABS RELATING TO Section 78(1), Section 78(2)(a), Section 78(2A), Investments, Estates and Property. 13 | P a g e RETURN TO CONTENTS PAGE. ADDING a Section 78(1) trust account that is not reflected in the grid All your firm's section 78(1) trust accounts should be reflected in the bottom grid To add your new trust account to NOTE: In the event that you have opened the grid, click on NEW, below the a new Trust Account, however have not as heading Maintain Banking Details yet informed the Society thereof, please (see FIGURE 19) forward written confirmation hereof to the Society.