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Guide Issuance United Nations Travel Documents - UNDP

United Nations Nations UNIES. HEADQUARTERS NEW YORK, NY 10017. Guide to the Issuance of United Nations Travel Documents Revised July 2012. Office of Central Support Services 4 Department of Management phone 212 963 6294 4 fax 212 963 2170 4 e-mail United Nations Nations UNIES. Executive Summary In keeping with new technologies and new security techniques in producing and processing Travel Documents , the Organization introduces a new electronic United Nations Laissez-Passer (e-UNLP) with enhanced security features to replace the current UNLP. The e-UNLP is compliant with the standards of the International Civil Aviation Organization (ICAO), which holds governance responsibility for international Travel Documents . The Guide to the Issuance of United Nations Travel Documents , issued by the Department of Management of the United Nations (version January 2011), has been revised to reflect specific requirements concerning the management and use of the e- UNLP in accordance with relevant ICAO standards and United Nations policy.

UNITED NATIONS NATIONS UNIES considered to be an “Official” of the United Nations if given a letter of appointment under the Organization’s staff regulations and rules or is otherwise identified as such by

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Transcription of Guide Issuance United Nations Travel Documents - UNDP

1 United Nations Nations UNIES. HEADQUARTERS NEW YORK, NY 10017. Guide to the Issuance of United Nations Travel Documents Revised July 2012. Office of Central Support Services 4 Department of Management phone 212 963 6294 4 fax 212 963 2170 4 e-mail United Nations Nations UNIES. Executive Summary In keeping with new technologies and new security techniques in producing and processing Travel Documents , the Organization introduces a new electronic United Nations Laissez-Passer (e-UNLP) with enhanced security features to replace the current UNLP. The e-UNLP is compliant with the standards of the International Civil Aviation Organization (ICAO), which holds governance responsibility for international Travel Documents . The Guide to the Issuance of United Nations Travel Documents , issued by the Department of Management of the United Nations (version January 2011), has been revised to reflect specific requirements concerning the management and use of the e- UNLP in accordance with relevant ICAO standards and United Nations policy.

2 By adopting the e-UNLP in compliance with the relevant ICAO standards, the Organization will have in place a passport that will provide a standard of assurance of validity and integrity of the information of the bearer similar to that provided by member states issuing e-Passports. Some of the additional key security elements of the e-UNLP. are the use of facial recognition tools, a fixed validity of five years and complex design features to ensure authenticity of the book. With the improvement in technology, Travel Documents have become more secure and therefore more difficult to forge. It is imperative that the issuing and production authorities of Laissez-Passer ensure that each applicant for a Laissez-Passer is eligible to receive this document. The Department of Management accordingly anticipates that with the implementation of the e-UNLP there will be an increase in the number of Member States accepting the e-UNLP as an official Travel document, and waiving or simplifying entry visa requirements for official Travel .

3 2 Guide TO THE Issuance OF UN Travel Documents . United Nations Nations UNIES. Table of Content Executive Summary .. 2. 4. I) United Nations Laissez-Passer (UNLP) .. 4. A) 4. B) Persons not entitled to a Laissez-Passer .. 5. C) Types of Laissez-Passer .. 5. D) Red Laissez-Passer .. 5. E) Withdrawal of red Laissez-Passer .. 6. F) Privileges and Immunities .. 7. G) Individuals on appointments with nominal 8. H) Blue 8. I) Application .. 8. J) Certification 8. K) 9. L) Duplicate 9. M) 10. N) Safekeeping .. 10. O) Cancellation of a Laissez-Passer upon 11. P) Loss or 12. Q) Procedure for countries in which the United Nations Department of Safety and Security has determined that a security condition 12. R) Abuse of 13. II) United Nations Certificate (UN Certificate) .. 14. A) 14. B) Application .. 14. C) 14.

4 III) United Nations Family 15. A) 15. B) Application .. 15. C) 15. D) Separation from Service .. 16. 17. Annex 19. Annex B World Bank 21. Annex C International Monetary Fund .. 22. Guide TO THE Issuance OF UN Travel Documents 3. United Nations Nations UNIES. Introduction The United Nations Headquarters in New York and the United Nations Office in Geneva issue United Nations Laissez-Passer, United Nations Certificates and United Nations Family Certificates to officials of the United Nations , including its Funds and Programmes, Specialized Agencies and other related organizations for the purpose of facilitating official Travel . At the United Nations Headquarters (UNHQ) in New York, the Office of Central Support Services (OCSS) has the overall responsibility of monitoring and administering the Issuance of these Documents .

5 At UNHQ these functions are performed by the Travel Unit of the Travel and Transportation Section and at the UN Office in Geneva by the Visa Sub-Unit of the Transport and Travel Unit, Purchase and Transportation Section. New Documents can only be issued at UNHQ and UNOG. I) United Nations Laissez-Passer (UNLP). 1. There are two series of Laissez-Passer issued by the United Nations : o Laissez-Passer for officials of the United Nations and related organizations which bear regular numbers issued in sequence. o Laissez-Passer for officials of Specialized Agencies which have serial numbers prefixed with the Letter A. 2. United Nations /Specialized Agencies e-UNLP are issued to United Nations officials pursuant to the 1946 Convention on the Privileges and Immunities of the United Nations (hereinafter the General Convention) and to officials of the Specialized Agencies pursuant to the 1947 Convention on the Privileges and Immunities of the Specialized Agencies (hereinafter the Specialized Agencies Convention).

6 United Nations Laissez- Passer may also be issued to officials of certain related organizations which have their own multilateral instrument conferring privileges and immunities, including the use of the Laissez-Passer, on the organization and its personnel. Laissez-Passer issued under the authority of such instruments may normally contain one or more inserts, identifying the holder as an official of such organisation and identifying the source and nature of the privileges and immunities the holder enjoys in that capacity. 3. The General and Specialized Agencies Conventions provide for the Issuance of the Laissez-Passer as an official Travel document. It identifies the bearer as an official of the United Nations or related organization or of a Specialized Agency and is issued for use only in connection with official Travel , that is, Travel paid for or authorized by the respective organization/agency.

7 Visas may only be entered therein for such purposes. Residence visas/permits should be placed in the official's national passport. The Laissez- Passer does not replace a national passport but complements it and both Documents should always be carried together when on official Travel . A) Eligibility 4. To be eligible to be issued a Laissez-Passer, the applicant must be an Official of the United Nations or related organization or of a Specialized Agency. A person is 4 Guide TO THE Issuance OF UN Travel Documents . United Nations Nations UNIES. considered to be an Official of the United Nations if given a letter of appointment under the Organization's staff regulations and rules or is otherwise identified as such by the Secretary-General for the purposes of Section 17 of the General Convention. Under Article VI, Section 18 of the Specialized Agencies Convention, each Specialized Agency is to designate the categories of officials who are eligible to receive a Laissez-Passer and to communicate them in writing to the United Nations .

8 5. Officials are eligible to be issued a Laissez-Passer if the following conditions are met: a) Applicants are stationed outside of their home country and the United Nations Department of Safety and Security has determined that a security condition exists (see Section Q for special replacement procedures in such cases), or b) Applicants are required to Travel to perform their official duties and specific Travel plans are attached to the application form, and c) Applicants are not already holding an active Laissez-Passer. 6. If the official is holding an active Laissez-Passer, the criteria for eligibility for either a duplicate Laissez-Passer or the re- Issuance of a Laissez-Passer described in Sections L. and M below must be met. B) Persons not entitled to a Laissez-Passer 7. The following are some of the categories of persons employed by or affiliated with the United Nations who are not normally entitled to receive a Laissez-Passer: Goodwill Ambassadors, Messengers of Peace, consultants of United Nations organizations and Funds and Programmes, experts, individual and institutional contractors.

9 However, if they meet eligibility criteria as set out in section II) A., they may be issued a United Nations Certificate. C) Types of Laissez-Passer 8. There are two types of Laissez-Passer as defined by the colour of their covers: Red or Blue. The position and grade level of the applicant determines the eligibility for a red or blue Laissez-Passer. D) Red Laissez-Passer 9. At the United Nations and related organizations utilizing the same grade level system, red Laissez-Passer are issued to officials at the following levels: a) Secretary-General, Deputy Secretary-General, Under-Secretaries-General, Assistant Secretaries-General and officials of equivalent rank b) Directors (D-2). 10. Red Laissez-Passer may be issued on an exceptional basis to officials below the rank of Director (D-2) within one of the following categories: a) Persons on special mission having the title of Personal Representative of the Secretary-General.

10 Guide TO THE Issuance OF UN Travel Documents 5. United Nations Nations UNIES. b) Chiefs of Mission Support and Directors/Chiefs of Administration of Offices away from HQ and United Nations Missions in the field;. c) Persons in charge of an independent United Nations country Office away from HQ;. d) Resident Representatives when in charge of an independent country office of the following organizations: o United Nations Development Programme (UNDP). o United Nations Fund for Population Activities (UNFPA). o United Nations Office for Project Services (UNOPS). o United Nations Children's Fund (UNICEF). o United Nations Women (UN Women). e) Principal Secretaries of United Nations Commissions f) Directors of United Nations Information Centres (UNIC). g) Chiefs of Mission of the United Nations High Commissioner for Refugees (UNHCR).


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