Guide to Developing Your Workplace Illness Program

1 < strong >Guidestrong > to < strong >Developingstrong > Your < strong >Workplacestrong > Injury & < strong >Illnessstrong > Prevention < strong >Programstrong > with checklists for self-inspection CS-1 Reviewed/Updated May 2011 Cal/OSHA Consultation Service State of California-Department of Industrial Relations- Division of Occupational Safety & Health About This < strong >Guidestrong > In California every employer has a legal obligation to provide and maintain a safe and healthful < strong >Workplacestrong > for employees, according to the California Occupational Safety and Health Act of of 1991, a written, effective Injury and < strong >Illnessstrong > Prevention (IIP), < strong >Programstrong > is required for every California employer.

2 This manual describes the employers' responsibilities in establishing, implementing, maintaining, an IIP. < strong >Programstrong > . It also outlines steps that can be taken to develop an effective < strong >Programstrong > that helps assure the safety and health of employees while on the job. The term employer as used in the Cal/OSHA Act includes any person or corporation, the State and every State agency, every county or city or district and public agency therein, which has any person engaged in or permitted to work for hire, except for household services.

3 This manual is designed to help employers provide better < strong >Workplacestrong > protection for their employees, and to reduce losses resulting from accidents and material in this publication is based on principles and techniques developed by occupational safety and health professionals nationwide. It is intended to provide guidance, rather than prescribe requirements, and is not intended as a legal interpretation of any state standard. Table of Contents Why Have a < strong >Workplacestrong > Injury and < strong >Illnessstrong > Prevention < strong >Programstrong > ? .. 1. Accidents Cost Money.

4 1. Controlling Losses .. 1. Cal/OSHA Injury & < strong >Illnessstrong > Prevention < strong >Programstrong > .. 1. What is an Injury & < strong >Illnessstrong > Prevention < strong >Programstrong > ? .. 2. Management Commitment/Assignment of 2. Safety Communications .. 3. Hazard Assessment & Control .. 4. Accident 5. Safety Planning, Rules & Work Procedures .. 6. Safety & Health Training .. 7. Getting Started on Your Injury & < strong >Illnessstrong > Prevention < strong >Programstrong > .. 9. Assign Responsibilities .. 9. Look at What You Have .. 9. Safety & Health Survey .. 9. < strong >Workplacestrong > Assessment .. 10. Review & Compare.

5 10. Develop an Action Plan .. 11. Take 11. Maintain Your < strong >Programstrong > .. 11. Safety & Health Recordkeeping .. 12. Injury & < strong >Illnessstrong > Records .. 12. Exposure Records .. 12. Documentation of your 13. Model Programs .. 14. Sources of Information & 15. Cal/OSHA Consultation Service .. 15. Other Sources .. 15. Appendix A: Model Policy Statements .. 17. Appendix B: Non-Mandatory Checklist Evaluation .. 18. Appendix C: Code of Safe Practices .. 19. Appendix D:Title 8, Sections 3203 and 1509 .. 20. Why Have a < strong >Workplacestrong > Injury and < strong >Illnessstrong > Prevention < strong >Programstrong > ?

6 Taking risks is a part of running a insurance rates; and business, particularly for small business owners. You take risks in product development, Cost of completing paperwork marketing, and advertising in order to stay generated by the incident. competitive. Some risks are just not worth the Controlling Losses gamble. One of these is risking the safety and health of those who work for you. If you would like to reduce the costs and risks associated with < strong >Workplacestrong > injuries and illnesses, Accidents Cost Money you need to address safety and health right along Safety organizations, states, small with production.

7 Business owners and major corporations alike Setting up an Injury and < strong >Illnessstrong > Prevention now realize that the actual cost of a lost workday < strong >Programstrong > helps you do this. In < strong >Developingstrong > the injury is substantial. For every dollar you spend < strong >Programstrong > , you identify what has to be done to on the direct costs of a worker's injury or < strong >Illnessstrong > , promote the safety and health of your you will spend much more to cover the indirect employees and worksite, and you outline policies and hidden costs. Consider what one lost and procedures to achieve your safety and health workday injury would cost you in terms of: goals.

8 Productive time lost by an injured Cal/OSHA Injury & < strong >Illnessstrong > Prevention employee; < strong >Programstrong > Productive time lost by employees and In California every employer is required by law supervisors attending the accident (Labor Code Section) to provide a safe and victim; healthful < strong >Workplacestrong > for his/her Clean up and start up of operations 8 (T8), of the California Code of Regulations interrupted by the accident; (CCR), requires every California employer to have an effective Injury and < strong >Illnessstrong > Prevention Time to hire or to retrain other < strong >Programstrong > in writing that must be in accord with individuals to replace the injured worker T8 CCR Section 3203 of the General Industry until his/her return; Safety Orders.

9 Additional requirements in the following T8 CCR Safety Order Sections address Time and cost for repair or replacement specific industries: of any damaged equipment or materials;. Construction Section 1509;. Cost of continuing all or part of the Petroleum Sections 6507, 6508, employee's wages, in addition to 6509, 6760, 6761, 6762;. compensation; Ship Building, Ship Repairing, Ship Breaking Section 8350; and Reduced morale among your Tunnels Section 8406. employees, and perhaps lower efficiency;. Increased workers' compensation For your convenience Section 3203.

10 (General Industry) and Section 1509. (Construction) are reproduced here. 1. What is an Injury & < strong >Illnessstrong > Prevention < strong >Programstrong > ? Your Injury and < strong >Illnessstrong > Prevention < strong >Programstrong > must practices as they occur or are recognized. be a written plan that includes procedures and is put into elements are required: You must commit yourself and your company by building an effective Injury and < strong >Illnessstrong > Management commitment/assignment of Prevention < strong >Programstrong > and integrating it into your responsibilities; entire operation. Safety communications system with This commitment must be backed by employees; strong organizational policies, procedures, incentives, and disciplinary actions as necessary System for assuring employee to ensure employee compliance with safe and compliance with safe work practices; healthful work practices.