Guide to Digital Tachographs - RSA.ie

1 Guide toDigi ta l Ta chograp hsREGULAT ION(ECC) ION(EC) d ar s Um Sh bh ilt ea cht Ar Bh it hr eRo ad Safety Au tho rityYou r gu id e to Di gi tal Ta chographsWhat is a Digital tachograph?Di git al tachograph s arefit tedongo odsandpassenger vehiclesthataresubje cttotac hographru lesandhavebeenbr oughtintose rvicesince1 is adi gital versionof th e ana logueta cho formatio n ona range of vehicleanddriver is storedin theve hi cleun it memory andon driverca e tachograph st ores hi cleregistrationnumberVe hi clesp eed(f orprevious24hoursof driving)Si ng le orco -d riverNumberof timesa driverca rdis insertedeachday1 dar s UmSh bh il teachtAr Bh ithr eRo adSafety Authori tyDi st ance travell edbythedriver it reads thevehicle odomete r whenthecardis insertedandremovedDriveractivity dri ving, rest, br eaks, ot he r wor k, pe riods of availabilityDateandti meof ac tivity changeEvents (for exa mpledrivingwithouta driv er card, ov erspeed ing,fr audattempts etc)andfa ul tsEn fo rcement ch ecksDetai ls of ta chographcalib rationsTamperi ngwi thth e systemHow does the Digital tachographsystemwork?

2 Di git al tachographsconsistof thevehicle un it , motion se nsor and smartcards(see di ag rambe low).Thevehicl e un it (VU)is thebrainsof thesy hasa processor, a real-timecl ock,tw o cardslots (for driver andco-driver) , a display, a printer, a downl oadco nnectoran d a facil it y formakingmanualent locat ed in thedriver sareaof th e dar s UmSh bh il teachtArBh ithreRoad SafetyAuthorityThemotionorspeed sensoris lo signalsin anencryptedformth e ve hiclesp eedanddistancetravelled bythevehiclefortheVUtorecord. TheVU an d themotionsensorarepairedandthesignals fromthesensorarefu ll y encrypt temptto interferewiththemis de tect edan d recordedbyth e vehicle typ esof smartcard drivercard,controlca rd , workshop card andcompany card.

3 Thecardsal lowtheVUtoidentifythecardholder andenable youtotra nsferan d st much data can the vehicleunit and driver cardstore?A driver s ca rd canst oreupto 28daysworth of data. Whenit is full,thest ore ddatamaybe overwrit tenby newdata. Thevehicleunitstoresdatafortheprevio us365days beforetheoldes t da ta is dar sUmSh bh ilteachtAr Bh ithreRo ad Sa fe ty Authorit yOperators resp onsibilit ie sWhat shouldI do with the data from the digitaltachograph?Yo u ha vetwore sp thedata fr omthedriver scards (atleastevery 21days) andvehicleuni ts (a t least every3 months) andsave the sefo r oneyear. Yo umust maketh e downl oadedinformationinit s raw formatav ailable toanen forcement off icerif to r drivers recordsandprint-outs.

4 If therearebre aches ofdriv er s ru les, yo u must addressthemandtakest ep s to ensuretheydono t happe eping Digital datain an archiveis relatively si mple . Thear chiveddat a mustre tai n its Digital si gnature . Thisis usedtoco nf ir m thatthedatais authe nt icandhasn a on a drivercardwil l beoverwritten after ab out28days,yo u willneedtoco pyth is data bef t of your monitoringresponsibilities yo u mustcheckandreporton thefo ll owi ng :Non -compli ance wi ththedriver s hoursrules by thedr iverDetai ls of mi ss in g mileage where a vehicle hasbeendriven wit ho utadri vercardMi ss ingactivi ti esduringshift-breaks, otherwork,etcMi ss ingst artan d endlocationsOverspeedi ngoc cu rrences4 dar s UmSh bh il teachtArBh ithreRoad SafetyAuthorityWhat other duties does an operatorhave?

5 Super visory :Ins tructandtraindriversontheproper op erationof theequipment .Ensuredrivers are complyingwithyourinstructionsbycheckingc ompli an cewiththerules .Followdrivers hou rs ruleswhenpl anningro en ou ghprint er pa perrollsin thevehicleforthere cordingequ ip ment .Ope ra ti onal:Ensure pro pe r useof driver cards andthedigitaltachograp e forth e repair of re cordingequipmenton thejourneyifthetri p takes longe r thanoneweek af tera defect oc cur sts:Co mplet e ca librationcheckswithintwoyearsof thelastcalibration .Havetheequ ipmentrecalib rated if: th e sy stem is repaired, th e ti medi splayis wrongbymor e than20minutes, th e vehicl e regis trationnumber haschanged, th e circumferen ceof thetyreshaschanged, or th e seals orinst all ationpl aquesare damaged handling:Us ingyourco mpan y card, lock-in da ta ontheve hicleunitbefore firstus ingtheve hicleand lock-out data on theve hicleun it whentheve hi cleleavesyo urfleet.

6 Forexample,whe nsellingordis po sin g of thevehicleorwhenyouaredisposingofthereco rding wnlo addata fromthevehicle unit(VU)every3 monthsanddownload datafromthedriver cards at veandst oreth e downloaded da ta . A securedata storagesystemwi ll be ne ededwhichincludes back-upanddisasterre covery proced ur dar sUmSh bh ilteachtAr Bh ithreRo ad Sa fe ty Authorit yIt is recommend edthat op eratorsputin placea system fo d re cord thefo llo win g:detai ls of driver li cencenumber(it em5aon thedr iver card)driver cardnu mber(item 5bonthecard)expirydate(it em4bonthecard)- thiswillalert yo u whe nthecardis du e to expiredetai ls of lost, stolenor malfunctioningcards andtheactiontakenalerts whendownloadsof individual cardsareto be do I view the data on a driver card?

7 Yo u ca n viewthedata on theca rd :ona co mpute r,onceyouhavedownloaded thedatawit hrel evantso ftware,ona pri nt -o utfromtheve hicleunit, oronth e ve hi cleun it display .How do I downloadthe data on the vehicleunit anddriver card?Todownload da ta fromyo urvehicle unit, yo u ne eda downloaddevice andyo urco mpany card. A drivercardcanbe downl oadedthroughthevehicle unitor canbedownl oadedusi nga co mput er andth e ne ce ssary of th e manufa cturersof digitaltachographsandot he r softwaresuppl ie rshavedownl oaddevicesandso ft ware packages th at canbe usedtodo wnloadandinterpret digitalta chographinformatio dar s UmSh bh il teachtArBh ithreRoad SafetyAuthorityUsing the dr iver ca rdHow do I use the driver card in the tachographunit?

8 Yo u mustho ld a validdrivercardto operatethetachographunit. Yourdriv erca rd is per sonal toyo u (likeyourdrivinglicence).Thecardidentifi esyouto thevehicl e youdonothavea valid driver ca rd,youmustnotdrivea vehicle witha digitalta chograph. If you r cardis lost, stolenor faulty , youcandrivewithouta driverca rd fo r a maximum periodof 15calend ar dayssubje ct youwillneedtoproduc e print-outsat thestartandendof your shiftan d addpersonal informationsuch asyo urname,signatureanddr youhavetakenactionto addresstheproblem andapply totheRoadSafetyAutho rit y fora replacementcard. Yo u cange t more inf ormationaboutdriverca rdsfr dar sUmSh bh ilteachtAr Bh ithreRo ad Sa fe ty Authorit yIt is agains t th e lawto:usean ot he r pe rson sca rd,fal si fy a card,orob tai n a cardby makinga fa lsestatementor usinga forged document.

9 Be fo re dr iving, youmustinserttheca rd in toslo t 1 on thetachograp h. Theve hi cleunit will au thenticate andva lidate th e card. If yo urcard is validated, theta chograph displaysa sy thecardis notvalidated , thedispl aywil l sh owthemessage insertion of no n-validcard . Acknowl edgethewarning, clear themessage andremovethe card,the n try ag ain .How to log on ? thevehicle sig se rt your driver ca rd in slot1 with the SIMchipfacingup andthear ro wpoi nt in g forward. Theimageof thedriverwill be facingdo rceit . thevehicleis doublemanned, Driver2 caninsert theirca rd in sl ot 2after Driver1 s cardha s ll owtheinstructionsonthedi sp la y, whichwill show thefo ll owing: Greeti nganddriver s na me.

10 Da te andti methela st cardwas removed. Th e qu estio n: Isthisinsertio n a con ti nuation of thecurrentdailyperio d? En te r your response ye s, noor cancel . Anoptiontomakea manual ent ry of an y activities sincethelasttimeyour cardwasin ser n makeentriesusingthemanualfacili ty on th e tac dar s UmSh bh il teachtArBh ithreRoad yo u do need tomake manual ent rie s, selectYESandyo u willbeable toen te r your detailsof ot he r work,pe riodsof availabil ity ,rest orbreaks. Youca n onlymakemanualentrieswhenthevehicl e isst opped an d your cardis in thesl yo u do no t need to make lectcount ry rd sy mbol appears whe n theunithasreadal l thedata fro m yourcard. Th e st andarddisplayfo r thevehicleunitwill u arenowloggedon.