Guidelines on how to fill the fresh application ...

1 Guidelines on how to fill the fresh application /modification for IECA pplication for fresh IEC applicant is required to submit Part A, B and D and the application may be filled in as shown below :-All columns may be filled AColumn 1 Applicant details : Write in the name of the firm/company/trust/ and individuals name in case of 1 (i)Address :Address may be shown completely with door/ward number, street, locality, post office, district and pin code numberColumn 1 (iii)Address of branch/unit/division/factories etc may be mentioned. In case of no such information the column may be marked as NIL Column 1(iv)One Land Line number is 1(v)Email address for communication is 1(vi)Name of the signatory of the application may be mentioned in the space given writing the elongated form of the initials used in the name.

2 Also mention designation and mobile number in the space 22. Details of Proprietor / Partners / Directors / Karta / Trustee of the applicant firm (attach extra sheet if required)Name of the signatory in elongated initials with father name, complete address with pin code number and telephone number may be mentioned in the space provided. In case of partners/directors/trustee etc where the space provided is insufficient an extra sheet may be attached and the same may be 3 Nature of Concern- tick the nature of the concernColumn 4 Type of Exporter - tick the type of exporter Merchant exporter is a general category, the applicants choosing the type other than Merchant exporter should provide documentary evidence as under :Manufacturer Exporter : EMN Part II from DIC, Factory Licence, Industrial Licence Service Provider.

3 Registration of Service Tax, RCMC from SEPC, For Tourism certificate from Ministry of 5 Bank account details (current account)Savings A/c allowed only for trust, strictly for personal use and not for business purpose by the details Column 7 application Fee details (Fee DD/TR)Bottom portion of the page may be filled in completely with signature/date and other details Part DPart D is declaration. It is general declaration from Sl. to 7 except at Serial No. 5 is specific declaration for IEC which has 3 options. You are required to tick one of the applicable option out of the three options.

4 Please read in carefully and BPart B is format/sample of the bank certificate required to be accompanied with the application for IEC. Bank certificate should be obtained from the bank in the bank s letter head only. Bank certificate should be issued in the name of the firm/company and in the name of the individual only in case of of the applicant may be pasted in the bank certificate and this photograph should be attested by the bank official signing the certificate. The photograph should be attested in such a way that the signature and seal of the bank official should be over and across the photograph of the applicant and the officer should also mention the name and designation of the person in the photograph.

5 The bank official should attest the bank certificate with his signature, name, code, designation and email certificate should also contain reference number, date and for IEC may be accompanied with the following for of PAN card (both sides) additional photographs of the applicant (3 cm x 3 cm) photograph may be pasted in the addressed envelope with postal stamps worth required documents :- For companies registered under companies Act - Incorporation Certificate issued by Registrar of Companies & Memorandum of Articles and Association.

6 For partnership Firms - Certificate of registration issued under section 59 of Indian Partnership Act, 1932 or copy of notarized partnership deed along with consent letters of all partners For Proprietorship Firms- Any of the following documents. Registration certificate under Kerala Value Added Tax Act, 2003 or Registration certificate under The Kerala Shop and Establishment Act, 1960 Or Any other document issued by Government Agency related to Proprietorship Firm which proves the existence of proprietorship firm. Not Partnership LLP- Certificate of incorporation & memorandumFor Society/Trust- Bylaw, resolutionFor Manufacturer Exporter - Copy of Central Excise Registration Certificate or IEM/Industrial License, Entrepreneurs Memorandum Number (EMN) Part II or licence from Dept.

7 Of Factories and BoilersFor Service Provider Service Tax registration certificate or RCMC from Services Export Promotion please note that each page of the application and all the supporting documents except bank certificate should be attested by the applicant with seal and signature. In case of individuals seal may be prepared with name and address of the individual rest may affix for signatory authorized to sign the application for IEC in the following case are :Proprietary concern- ProprietorPartnership Concern-Managing partner/PartnerLLP-Designated partner/partner/memberPrivate & Limited Co sManaging Director/DirectorCo-operatives-Secretary Trust-Chairman/Director/TrusteeIEC application along with all the supporting documents, fee and photograph of applicant may be kept securely in a file cover and shall be hand delivered at the R&I counter of the office or can also be sent by : A token is given for the application received at the counter.

8 Thereafter the application is scrutinized in the concerned section. The deficient application is returned back to the counter and the applicant shall collect the same on production of the token on the next day from the counter. In case of application is received by post, deficient application shall be returned by post. The applicants are requested to self attest (seal+signature) all the corrections/additions in the application , at the time of resubmission. While submitting application in the case of online filing, please ensure that the application ANF is in the revised form as shown above.

9 The check-sheet of this office given along with the deficient application should be returned back while resubmitting the on how to apply for modification of IEC. (Para of FTP & Para , , , , ,5 & of HBP) Documents Required :- (also refer Guidelines on filling up of application for IEC)Covering letter in applicant s letter head duly signed by authorized signatoryANF 2A (Part A, C and D) with each individual page duly signed by authorized signatory. Modification required may be indicated in Part C of the IEC for change in name of the concernProprietary : Bank certificate as in Part B of ANF 2A along with photograph of applicant, duly certified by banker.

10 In case the bank is also new, the applicant may furnish an affidavit duly notarized by the notary for change of name/address along with the bank : Bank certificate as in Part B of ANF 2A along with photograph of applicant, duly certified by banker, Copy of reconstituted deed of partnership deed either registered or notarized and consent from the other partners. Copy of amended PAN : Bank certificate as in Part B of ANF 2A along with photograph of applicant, duly certified by banker, Self certified copy of Certificate of ROC indicating the change of name and Receipt of payment made to ROC.