HANDBOOK OF POLICIES AND PROCEDURES

1 HANDBOOK OF POLICIES . AND PROCEDURES . FOR. ELEMENTARY AND SECONDARY. SCHOOLS. CATHOLIC SCHOOLS OFFICE. DIOCESE OF DALLAS. DIOCESE OF DALLAS. _____. Office of the Bishop July 1, 2015. Dear Colleagues in Christ, The responsibility for guiding and nurturing the Catholic schools of the Diocese of Dallas, entrusted to me as the Bishop, is one that I take most seriously. I know that you also take very seriously your vocation as Catholic educators. You are integral to the work of the Church and our efforts to assist parents in forming the hearts and minds of our students in the image of Jesus Christ.

2 After review of previous diocesan school POLICIES as well as those from other dioceses in the country, these POLICIES and PROCEDURES were developed by a committee overseen by the Catholic Schools Office. I am pleased to offer you this HANDBOOK of POLICIES and PROCEDURES for Elementary and Secondary Schools. The materials contained in this HANDBOOK will be subject to annual review and can be amended at any time as the need arises after study by the Policy Review Committee. May this HANDBOOK of POLICIES and PROCEDURES for Elementary and Secondary Schools be a helpful reference for pastors, school administrators, teachers, and members of the local school governing body in advancing our commitment to our Catholic schools.

3 Please know that your commitment to Catholic education is supported by the prayers and deepest gratitude of all of us who lead and serve the people of God in the Diocese of Dallas. Faithfully in Christ, Most Reverend Kevin J. Farrell, Bishop of Dallas 3725 Blackburn Street Post Office Box 190507 Dallas, Texas 75219 (214) 528-2240 Fax (214) 379-3216. TABLE OF CONTENTS. SERIES 1000: COMMUNITY RELATIONS. 1100 COMMUNICATION WITH THE PUBLIC. 1110 PUBLIC RELATIONS AND COMMUNICATIONS. 1111 GENERAL. 1112 SCHOOL SPONSORED MEDIA.

4 1113 CATHOLIC SCHOOLS OFFICE SPONSORED MEDIA OR OTHER MEDIA. 1120 RESPONSIBILITIES OF SCHOOL PERSONNEL. 1121 SUPERINTENDENT OF CATHOLIC SCHOOLS. 1122 CHIEF ADMINISTRATOR. 1200 PUBLIC ACTIVITIES INVOLVING STAFF, STUDENTS OR SCHOOL. 1210 RELATIONS BETWEEN PUBLIC AND SCHOOL PERSONNEL. 1211 GENERAL. 1212 VISITOR REGULATIONS. 1213 GUEST SPEAKERS. 1214 PERSONNEL COMPLAINT REVIEW PROCEDURES . 1220 RELATIONS BETWEEN PUBLIC AND STUDENTS. 1221 PUBLIC PERFORMANCES AND SERVICE ACTIVITIES. 1222 CONTESTS. 1223 SOLICITATION OF FUNDS FROM STUDENTS.

5 1224 FUNDRAISING ACTIVITIES. 1225 ADVERTISING AND PROMOTION. 1230 USE OF SCHOOL FACILITIES. 1231 GENERAL REGULATIONS. 1232 MOTION PICTURE OR TELEVISION PRODUCTION. 1300 RELATIONS WITH OTHER ORGANIZATIONS AND SCHOOL SYSTEMS. 1310 RELATIONS WITH LOCAL STATE AND FEDERAL CIVIL AUTHORITIES. 1311 GENERAL. 1312 LAW ENFORCEMENT OFFICIALS. 1313 FIRE DEPARTMENT. 1314 HEALTH DEPARTMENT. 1315 NATURAL DISASTER AND EMERGENCY PREPAREDNESS. 1316 TRAFFIC SAFETY AND SCHOOL SAFETY PATROLS. Revised November 30, 2015. 1320 RELATIONS WITH OTHER SCHOOL SYSTEMS AND AGENCIES.

6 1321 GENERAL. 1322 STATE AND FEDERAL PROGRAMS. 1323 RESEARCH AND TESTING PROJECTS CONDUCTED BY OUTSIDE AGENCIES OR PERSONS. 1330 RELATIONS WITH EDUCATIONAL ORGANIZATIONS. 1331 GENERAL. 1332 NATIONAL CATHOLIC EDUCATIONAL ASSOCIATION. SERIES 2000: ADMINISTRATION. 2100 DIOCESAN ADMINISTRATION. 2110 THE BISHOP. 2111 POLICIES AND REGULATIONS GENERAL. 2120 THE SUPERINTENDENT OF CATHOLIC SCHOOLS. 2121 THE CATHOLIC SCHOOLS OFFICE. 2122 PROFESSIONAL STAFF. 2123 ADMINISTRATIVE PUBLICATIONS. 2130 THE DIOCESAN SCHOOL BOARD.

7 2200 LOCAL ADMINISTRATION. 2210 THE PASTOR. 2211 SPECIFIC AREAS OF RESPONSIBILITY. 2220 THE PRESIDENT. 2221 APPOINTMENT/EMPLOYMENT. 2222 GENERAL AREAS OF RESPONSIBILITY. 2223 SPECIFIC AREAS OF RESPONSIBILITY. 2230 THE PRINCIPAL. 2231 APPOINTMENT/EMPLOYMENT. 2232 GENERAL AREAS OF RESPONSIBILITY. 2240 ADMINISTRATIVE PUBLICATIONS. SERIES 3000: SCHOOL BUSINESS. 3100 FINANCIAL ADMINISTRATION. Revised November 30, 2015. 3110 FINANCIAL RESPONSIBILITIES. 3111 PAROCHIAL ELEMENTARY SCHOOLS. 3112 DIOCESAN HIGH SCHOOLS. 3120 FINANCIAL POLICIES .

8 3121 GENERAL. 3122 BANKING. 3123 INTERNAL CONTROL. 3124 AGREEMENTS AND CONTRACTS. 3125 SALES TAX. 3200 BUDGET AND ACCOUNTS. 3210 BUDGET. 3211 BUDGET PLANNING. 3212 BUDGET PREPARATION. 3213 BUDGET APPROVAL. 3214 BUDGET AMENDMENT. 3220 ACCOUNTS. 3221 CHART OF ACCOUNTS. 3222 FINANCIAL REPORTS. 3223 RETENTION OF RECORDS. 3224 INVENTORIES. 3225 MONIES IN SCHOOL BUILDINGS. 3300 INCOME. 3310 INCOME GENERAL. 3311 GUIDELINES. 3320 TUITION. 3321 GENERAL GUIDELINES. 3322 DELINQUENT TUITION. 3323 TUITION ASSISTANCE. 3324 TUITION POLICY FOR NON-PARISHIONERS AND NON-CATHOLICS.

9 3330 FEES. 3331 GENERAL. 3332 OTHER CHARGES. 3333 AUXILIARY PROGRAMS. 3340 RESTRICTED FUNDS. 3341 GENERAL. 3342 PARENT GROUP AND BOOSTER CLUB FUNDS. 3343 TUITION ASSISTANCE/SCHOLARSHIP FUND/ENDOWMENTS. Revised November 30, 2015. 3344 STUDENT ACTIVITY FUND. 3350 PARISH SUBSIDY. 3351 GENERAL GUIDELINES. 3360 FUNDRAISING. 3361 GENERAL. 3362 SPONSORS AND EVENTS. 3370 OTHER RECEIPTS. 3371 MISCELLANEOUS COLLECTIONS. 3372 COMMERCIAL ENTERPRISES. 3373 GIFTS, GRANTS AND BEQUESTS. 3374 SALES AND DISPOSAL OF BOOKS, EQUIPMENT AND SUPPLIES.

10 3400 EXPENDITURES. 3410 EXPENDITURES AND PURCHASING. 3411 GENERAL. 3412 EMPLOYEE COMPENSATION. 3413 PURCHASING GUIDES. 3414 RELATIONS WITH VENDORS. 3420 PURCHASING PROCEDURES . 3421 GENERAL. 3422 REQUISITIONS. 3423 PAYING FOR GOODS AND SERVICES. 3424 FUNDRAISING AND COLLECTIONS. 3500 NON-INSTRUCTIONAL OPERATIONS. 3510 OPERATION AND MAINTENANCE OF SCHOOL FACILITIES. 3511 GENERAL. 3512 SAFETY. 3513 SECURITY OF BUILDINGS AND GROUNDS. 3514 USE OF FACILITIES. 3520 FIXED CHARGES. 3521 INSURANCE. 3522 PAYROLL TAXES. 3530 AUXILIARY AGENCIES.