HELD AT HEADQUARTERS, HIGHLAND, N.Y. ON …

1 MINUTES OF THE REGULAR MEETING OF THE NEW YORK STATE BRIDGE AUTHORITY HELD AT HEADQUARTERS, HIGHLAND, ON September 20, 2012 IN ATTENDANCE: BOARD MEMBERS: Vecellio, Francis N., Chairman Gerentine, Richard A., Vice Chairman Dressel, Roderick O., Commissioner Higgins, Roger P., Commissioner Lashua, C. Vane, Commissioner - Via Teleconference Ramaglia, Joseph, Commissioner Whitbeck, Carl G., Counsel OFFICERS: Ruggiero, Joseph, Secretary Bushek, Brian, Treasurer Chairman Vecellio called the meeting to order at 3:13 pm and called for a motion to adopt the minutes of the August 16, 2012 Regular Meeting. On motion of Commissioner Higgins, seconded by Commissioner Ramaglia, the minutes of the August 16, 2012 Regular Meeting were adopted unanimously. Business agenda documents/reports are mailed to the Board Members and General Counsel one week prior to the meeting.

2 Board meetings are web cast and copy of the web cast is kept as part of the Board meeting files. ADMINISTRATION: 1) IBM/Hardware Software Maintenance Renewal Mr. Russo presented the Board with the maintenance proposal for the renewal of the Authority s hardware and software maintenance agreements for the IBM servers and tape drive that host the JD Edwards software. The maintenance agreements are offered by IBM through its NYS OGS approved reseller, Sirius Computer Solutions (SCS). IBM has offered a 3-year renewal price of $29, if pre-paid, which will provide hardware and software maintenance for the period 8/21/2012 through 8/20/2015. The Authority has historically renewed this contract in 3-year cycles. Mr. Russo indicated that this renewal quote is comparable to the 3-year renewal in 2006 for $30, , which ended in 2009.

3 The entire system was replaced in the first quarter of 2010 and the initial maintenance period was covered in the overall purchase cost which is why we are comparing to the prior period. A brief discussion followed about the service it provides. Chairman Vecellio called for a motion. On a motion of Commissioner Ramaglia, seconded by Commissioner Higgins, the following resolution was adopted unanimously: NEW YORK STATE BRIDGE AUTHORITY BOARD RESOLUTION Resolution No.: 012-095 Resolution Date: September 20, 2012 WHEREAS, the Board has received a quotation for a 3-year renewal of its hardware and software maintenance agreement for its IBM iSeries computer system which runs its business applications; and WHEREAS, the Board has reviewed its staff memo indicating that the quotation in the amount of $29, is provided by Sirius Computer Solution (SCS), a NYS Office of General Services authorized IBM reseller; and WHEREAS, the Board has determined it to be in the public interest to procure such maintenance protection to insure the full functioning of its business computing systems.

4 Now BE IT RESOLVED that a purchase order be issued to Sirius Computer Solutions for the maintenance agreement as quoted for the three-year period ending August 20,2015 in the amount of $29, ; and BE IT FURTHER RESOLVED that the Executive Director, or his designee, is hereby authorized and directed to take the necessary measures to implement this resolution. IN WITNESS WHEREOF, this resolution has been duly adopted this 20th day of September, 2012. _____ Joseph Ruggiero, Secretary ENGINEERING: 1) 2013-2017 Capital Plan Mr. Moreau briefed the Board regarding the Capital Improvement Program which takes into account seven Hudson River crossings the Authority is now responsible for. Mr. Moreau explained that the work on replacing the deck at the Newburgh-Beacon Bridge facility is set to begin in 2013.

5 This fall the Authority will put out to bid the redecking project, accounting for nearly 50% of the total 5 year plan amount. Chairman Vecellio called for a motion. On a motion of Commissioner Higgins, seconded by Commissioner Ramaglia, the following resolution was adopted unanimously: NEW YORK STATE BRIDGE AUTHORITY BOARD RESOLUTION Resolution No.: 012-096 Resolution Date: September 20, 2012 WHEREAS, the Board has reviewed the 2013 2017 Capital Program for scope and cost; and; WHEREAS, the Authority Directors and Executive Office have prepared this plan upon recommendations from our General Consultant, Modjeski now therefore BE IT RESOLVED that the 2013 2017 Capital Program in the amount of $164,673,000 be approved; and BE IT FURTHER RESOLVED that the Executive Director, or his designee, is hereby authorized and directed to take the necessary measures to implement this resolution.

6 IN WITNESS WHEREOF, this resolution has been duly adopted this 20th day of September, 2012. _____ Joseph Ruggiero, Secretary 2) Systemwide Street Sweeping Contract Extension Third Extension Mr. Moreau informed the Board that the contract for Systemwide Street Sweeping service expired on August 31st, 2012. Mr. Moreau received a price quote for an extension of the contract to provide the same services for the period September 1, 2012 through August 31, 2013. This would be the third extension of the Systemwide Street Sweeping contract. A price of $ per day, up from $ per day, was put before the Board. The increase was due to the growth of prevailing wage rates. Mr. Moreau went on to say that this is still well below the second lowest price of $1, per day when the contract was bid in 2009.

7 Mr. Moreau recommended the Authority extend Community Custom Services contract an additional year, encompassing forty-five (45) days of service with a total contract cost of $42, Chairman Vecellio called for a motion. On a motion of Commissioner Higgins, seconded by Commissioner Ramaglia, the following resolution was adopted unanimously: NEW YORK STATE BRIDGE AUTHORITY BOARD RESOLUTION Resolution No.: 012-097 Resolution Date: September 20, 2012 WHEREAS, the New York State Bridge Authority has determined that it is in the public interest to issue a purchase order extension to Community Custom Services for the purchase of System-wide Sweeping Services (BA-2009-OE-012-OT); and WHEREAS, the Authority s Engineering Department had advertised the opportunity for this service in the Contract Reporter with the right to extend the term for up to three (3) additional years; and BE IT RESOLVED that the existing contract BA-2009-OE-012-OT be extended another year to Community Custom Services for System-wide Sweeping Services with a total purchase order not to exceed amount of $42.

8 And BE IT FURTHER RESOLVED that the Executive Director, or his designee, is hereby authorized and directed to take the necessary measures to implement this resolution. IN WITNESS WHEREOF, this resolution has been duly adopted this 20th day of September, 2012. _____ Joseph Ruggiero, Secretary 3) KRB Overlay Repairs Mr. Moreau informed the Board that he met with the Gorman Group regarding repairs to portions of the overlay at the KRB. The overlay is Novachip and is available through state contract. Mr. Moreau noted that the Gorman Group is the state contract vendor and he requested an approval of the proposal for $16, Mr. Moreau went on to say that a Bridge Authority crew will provide maintenance and protection of traffic and any repairs to the deck below the overlay.

9 Chairman Vecellio called for a motion. On a motion of Commissioner Higgins, seconded by Commissioner Ramaglia, the following resolution was adopted unanimously: NEW YORK STATE BRIDGE AUTHORITY BOARD RESOLUTION Resolution No.: 012-098 Resolution Date: September 20, 2012 WHEREAS, the Board has established that it is necessary to repair portions of the deck overlay at the Kingston-Rhinecliff Bridge, and WHEREAS, the Authority has the opportunity to participate in the use of contracts negotiated by the NYS Office of General Services (OGS) for the procurement of Novachip, paver placed surface treatment at bulk quantity rates for all agencies and authorities; now therefore BE IT RESOLVED that the Authority hereby adopts the NYS OGS Paver Placed Surface Treatment contract with The Gorman Group, utilizing the terms and conditions defined therein for the procurement of such materials in the following amount: $16, BE IT FURTHER RESOLVED that the Executive Director, or his designee, is hereby authorized and directed to take the necessary measures to implement this resolution.

10 IN WITNESS WHEREOF, this resolution has been duly adopted this 20th of September 2012. _____ Joseph Ruggiero, Secretary 4) Jobs in Progress Monthly Report Mr. Moreau reported on the Engineering Jobs in Progress Report for the month of August, noting that the Newburgh-Beacon painting project is making good progress. The Overlay Project at the Mid-Hudson Bridge is wrapping up and everything is on track. Chairman Vecellio called for a motion. On a motion of Commissioner Higgins, seconded by Commissioner Ramaglia, the following resolution was adopted unanimously: NEW YORK STATE BRIDGE AUTHORITY BOARD RESOLUTION Resolution No.: 012-099 Resolution Date: September 20, 2012 WHEREAS, the Board has reviewed the monthly Engineering Progress Report on Capital Project Status; and BE IT RESOLVED that the Engineering Progress Report is accepted as an instrument documenting the Board s briefing of Capital Construction activities; and BE IT FURTHER RESOLVED that the Executive Director, or his designee, is hereby authorized and directed to take the necessary measures to implement this resolution.