Housing & Urban Development Corporation Limited …

1 Housing & Urban Development Corporation Limited (HUDCO). (A Government of India Enterprise). RAIPUR REGIONAL OFFICE, 1-B, surya Apartment, Katora Talab, Neatji Chowk, Main Rd, Raipur, Chhattisgarh 492001. Ph. +91(0771) 2427796, 2425517, 4053738. Fax : +91(0771) 2422023. HUDCO/RRO/TC/340/2018-19/ Date Sub.:- APPOINTMENT OF TAX CONSULTANT FOR REVIEW / FACILITATION IN RESPECT. OF INCOME TAX (TDS) AND GST RELATED MATTERS FOR THE FINANCIAL YEAR. 2018-19-REG. Sir, Housing and Urban Development Corporation Ltd. (HUDCO), a premier techno financing institution under the Ministry of Housing and Urban Affairs, Govt. of India is engaged in providing long term loans for financing of Housing and Urban Infrastructure Projects. HUDCO, Raipur Regional Office invite offers from eligible Chartered Accountant firms for appointment as Tax Consultants in order to facilitate Regional office in tax related work and statutory compliance in regard to TDS and Service Tax / GST related matters for the Financial Year 2018-2019.

2 The following conditions are applicable with regard to submission of quotation for award of work by HUDCO Regional Office Raipur. (I) The Scope of Work broadly covers the points as per enclosed Annexure I' for Income Tax, Goods and Service Tax and TDS on Public Deposit schemes. (II) ELIGIBILITY CRITERIA : 1. Consultant should be a Chartered Accountant Firm Raipur having at least five years'. experience in providing services in regard to Direct tax and Indirect tax. 2. Consultant should have local office at Raipur having minimum five working staff (including one partner). 3. Consultant should have at least two years' experience immediately preceding last five years in handling TDS/Service Tax related work including filing of TDS/Service Tax Return in respect of Public Sector Undertaking. 4. Consultant should be presently handling GST related work in at least one Public Sector Undertaking.

3 5. Consultant should have minimum three number of partners, minimum five numbers of paid assistants (semi qualified/qualified) and other employed staff. (III) SELECTION PROCEDURE : The selection of the firm shall be based on Technical bid and Financial bid : (1) Firms shall be short listed on the basis of technical bid. While evaluating the technical bid, Consultant's capability to perform the certification work may be assessed and inspection of their office may be carried out so as to establish the fact that the Consultant has proper local office. (2) Financial Bid will be opened in respect of firms short listed based on Technical Bid. (IV) TENURE OF THE APPOINTMENT : The Firm may be engaged for a continuous period of three years. However, their appointment shall be renewed on yearly basis based on the satisfactory performance in the previous year with the approval of Head Office.

4 (V) ESTIMATED COST OF CERTIFICATION WORK : The upper tender limit of fees of Consultant (excluding GST/taxes) is Rs. 10,000/- Per Month (Rupees Ten Thousand Only). The quarterly payment shall be made @80% of the fees due and balance 20% shall be released after audit of annual accounts by Statutory Auditors and Issuance of Tax Audit Report in the subsequent Financial Year. (VI) GENERAL TERMS & CONDITIONS : (1) The Consultant is expected to undertake the review for each month's transactions in the first week of succeeding month and submit a report in prescribed format duly addressed to respective Executive Director/General Manager (General Accounts th Section) at Head Office by 10 of every month. (2) Regional Office may also take assistance of the Consultant in carrying out the necessary rectifications promptly with a view to keep the updated record.

5 (3) HUDCO has the right to replace Consultants, if it is found that the performance, reporting / verification are not of required standard. (4) Any modification in offer after the last date of submission will not be considered. (5) Offers received late will not be considered. HUDCO Regional Office Raipur will not be responsible for any postal delay or any delay whatsoever. (6) HUDCO Regional Office Raipur reserves the right to accept or reject any or all offers without assigning any reason. (7) In case any information/clarification is required in respect of Tender, the same may be obtained by visiting HUDCO Regional Office Raipur during working days (Monday to Friday between 10:00 to 5:00 ). (8) Quotations should be sent in a sealed envelope super scribing on top Appointment of Tax Consultant for the Financial Year 2018-2019 . (9) The selection of consultant to be carried out after following the two bid system tenderer shall be required to submit technical & financial bid in separate sealed cover clearly indicating Technical Bid & Financial Bid in overall sealed envelope.

6 (10) The offer/quotation should include the firm's detailed profile including the firm's name, address, date of establishment, detailed profile of partners and brief details of paid CA's associates/support staff, clientele (PSUs, Banks, Other Companies). experience in handling work of PSUs along with supporting documents. Quotation/Offer can be sent by post or deposited in tender box available at st Reception on 1 Floor in HUDCO 1-B surya Apartment, Katora Talab, Netaji Chowk Main Road, Raipur, Chhattisgarh 492001. (11) The last date and time for submission of offer is by 03:00 (12) The Technical Bid will be opened on at (13) The Financial Bid of short listed firms on the basis of Technical Bid shall be opened on at (14) Payment of fees/charges shall be made through RTGS/NEFT for which the bank details will have to be submitted by the selected firm.

7 (15) The bidder shall sign at the bottom right hand corner on all pages of the tender Documents. (16) Any damage to company or property due to negligence of the staff posted by Consultant at HUDCO, will have to be compensated by the Consultant (17) Applicable Tax will be deducted at source from the bills as per the prevailing rules and the TDS certificates will be issued to the Consultant. (18) In the event of any differences or disputes on any matter whatsoever, the decision of the Regional Chief, Raipur shall be final and binding on both the parties. (19) The Consultant must be a GST complied service provider. The copy of GSTIN. registration certificate should be provided. (20) Location for submission of sealed quotation is Housing & Urban Development Corporation Ltd. (HUDCO), 1-B surya Apartment, Katora Talab, Netaji Chowk, Main Road, Raipur, Chhattisgarh 492001.

8 Thanking you, Date :- Regional Chief ANNEXURE I. Scope of work for the Financial Year 2018-2019. The Consultant shall review the books of accounts / monthly Trial Balance and verify all the vouchers in regard to applicability of TDS / GST and correctness of heads of accounts. The detailed Scope of work for the assignment is as follows. A. INCOME TAX. 1) Verification of all Income Heads to ensure booking of income on gross basis and booking of TDS on income to appropriate head of accounts. 2) To verify appropriateness of deduction of tax at source from salary in reference to Savings & Investments, Income from House Properties submitted by employees. as well as from payments in compliance of the provisions of the Income Tax Act. Verify timely payment of TDS amount to appropriate authorities. Review the correctness of the TDS returns before these are filed with the appropriate authorities.

9 Verify from Income Tax site that the tax payment has been properly accounted for with Income Tax authorities;. 3) To advise and to assist in the preparation of Form 16 and 12BA in regard to Salaries. 4) To advise and to assist in all TDS related issues. 5) To verify the segregation of all the expenses heads in regard to deductibility / non- deductibility of TDS. 6) To verify that TDS has been deducted and deposited specifically in regard to Medical Bill payments to non-exempted hospitals under Income Tax Act. 7) To verify that necessary accounting entries and payments to Income Tax authorities have been made in time. 8) Facilitation in downloading of all TDS certificates from NSDL within the prescribed time and verifying the same. 9) To attend to all communications, notices of the Tax Authorities and to appear on all hearings before Tax Authorities.

10 10) Preparation / filing of quarterly TDS Returns and uploading of the same with the NSDL ensuring that TDS deducted and deposited under appropriate section. 11) Filing of correction statement/Rectification of TDS Returns already filed, if required 12) Other Tax related issues as per amendments in Income Tax Act, 1961. 13) Verify that all the provisions of Income Tax Act and related circulars issued by Head Office are complied with. 14) Compilation of information and preparation of Form 3CD in the prescribed format at the year-end along with all the annexure required by Head Office/ Tax Auditors at the time of compilation of Tax Audit Report at Head Office. 15) Facilitation in settlement of Audit Queries ,if any raised by Internal Auditors/. Statutory Auditors. 16) To verify all the TDS that has been deducted and deposited by the Regional Office, Raipur.