How To Use The Student Record Folder

1 Copyright Jeppesen, 2013 All Rights ReservedHow To Use The Student Record FolderAs a pilot school certificate holder, you must maintain a current and accurate Record for each Student enrolled in any approved training course conducted by your school. This Record Folder helps you to meet the Record -keeping requirements of 14 CFR (FAR) You can continue using this Folder as a Student progresses through additional training; for example, after the Student completes the private pilot course, you can archive those training records and replace the course content with the content of the instrument course. The following sections explain how to organize Student records behind each tab (or section) in this binder, and how to use this Folder to manage Student Information TabOn the front of this tab, enter general Student information, plus summary information required by FAR (a)(1) and (3).

2 Behind the Student Information tab, place copies of any required school enrollment documentation, Immigration and Naturalization Service documents, and Trans-portation Security Administration compliance and Endorsements TabUse the front of this tab as a summary and single point of information for required Student signoffs related to the training syllabus within this Record Folder . Behind the Certificates and Endorsements tab, place copies of any required endorsements that are not included on the front of the tab, along with enrollment and graduation certificates and copies of medical and pilot Procedures TabBehind this tab, place any school safety procedures and standard operating procedures or guide-lines that students are required to follow while conducting training for a certificate or Course Outline TabBehind this tab, place a copy of the training course outline for the course of training in which the Student is enrolled.

3 In addition to the outline for the Jeppesen syllabus, include any activities and procedures that are unique to your school. Each course contains ground and flight lessons inter-leaved into a sequence that promotes building-block learning. If needed, you may instead choose to present the ground syllabus as a separate Syllabus TabThis tab contains the syllabus for the ground-training portion of the course, which is typically pre-sented online in three stages through the Jeppesen Learning Center. The pages following the tab contain outlines of the ground lessons that make up the ground training course. In some courses, similar lessons are grouped into the table on the front of the Ground Syllabus tab to Record the date of Student completion and the time spent on each module or lesson.

4 The exams are also recorded here; the instructor who administers the exam records the final grade and signs the tab in the space provided. Flight Syllabus TabThis tab contains the syllabus for the flight training portion of the course, which is typically carried out in three stages of flight lessons with stage checks. Use the table on the front of the tab to Record the date of Student completion of each lesson and the total flight time for each lesson. Note The Student might need more than one flight to complete a 16/4/13 12:19 PMCopyright Jeppesen, 2013 All Rights ReservedUse the back of the Flight Syllabus tab to log the Student s flights chronologically. Fill in the appro-priate columns to document the Student s flight operations as required by FAR (a)(2).

5 The pages that follow contain the flight lesson outlines. Remove each lesson outline from the binder, take it into the aircraft, and Record your Student s outcome for each task completed during the lesson. At the completion of the lesson, return the lesson pages to this Record Folder . Note For help with conducting scenario-based training, locate the sample scenarios for selected courses in the Jeppesen Instructor Lesson SheetsIf the desired outcomes in a lesson are not met, use one of the yellow Repeat Lesson sheets to document subsequent flights to complete the lesson. These sheets must be kept as part of this Record Folder . For each lesson that requires additional flights, Record the lesson number, the objective, and the unsatisfactory tasks that require additional practice.

6 Fill in the desired outcome for each task, the actual outcome, and the completion standards that must be met for the lesson to be considered complete. Upon completion of a repeat flight, file the Repeat Lesson sheet behind the original flight ElementsThe Jeppesen pilot course contains separate ground and flight segments. You may combine the ground and flight segments of the course or divide the course into separate components. The sylla-bus and support materials act as a map that helps you guide your students through the course in a logical sequence. Refer to the Time Allocation Table behind the Training Course Outline tab to learn how the ground, flight, and other lessons are presented in a building block TrainingGround school training is an integral component of the Part 141 pilot certification course.

7 If your school environment permits, presenting the ground and flight lessons in the sequence shown in the Time Allocation Table is the most effective method of course delivery. This sequence helps students gain pertinent academic knowledge immediately before applying it during flight training. However, the combined ground and flight training might not be practical at universities, colleges, and other pilot schools. If ground training must be conducted as a separate course, then it is best to schedule it to begin before the first flight lesson, and stay about one stage ahead of the flight typically complete the lessons in numerical order as listed in the Ground syllabus. However, to accommodate individual Student needs, your chief instructor may approve changes to lessons as long as the course continuity is maintained and all objectives are covered.

8 Ground LessonsThe pages behind the Ground Syllabus tab contain outlines for the ground lessons in your course. Each ground lesson outline contains the following components:Lesson Objective A concise statement of what the Student must accomplish in this References These elements guide your students to textbook sources on which this lesson is Standards How you know that this lesson is The topics completed online in the Jeppesen Learning Center to complete this ground lesson includes the content, a practice opportunity for most lesson topics, and an exam. The lessons concisely explain the core objectives in a logical building-block sequence. students can also explore supplemental information in pop-up windows such as Discovery boxes, Human Factors Elements, More Info, and Technical Perspectives.

9 And throughout the lesson, students can read focused explanations of FAA knowledge test questions in FAA question pop-up 26/4/13 12:19 PMCopyright Jeppesen, 2013 All Rights ReservedMost Jeppesen pilot-training courses are based on a Jeppesen textbook, a comprehensive reference that your students can obtain either as an e-book or a bound textbook. students can use the Jeppe-sen FAR/AIM manual or e-book as a reference for studying regulations and air traffic procedures. Refer to the Lesson References in each ground lesson outline for resources specific to the lesson. Additional LessonsThe Jeppesen course can include additional lessons to enhance Student knowledge related to gain-ing a skill.

10 For example, the Private Pilot course contains online maneuvers lessons that provide step-by-step procedural descriptions of each maneuver that students are required to perform in the airplane. Normally, these additional lessons are not required by the basic Part 141 pilot certification course. Check the Lesson Time Allocation Table to determine whether the time for these lessons is included in the required ground-training ExamsThe ground training course includes an online lesson devoted to each stage exam. These exams evaluate Student understanding of the knowledge areas within a stage, and they must be proctored by an instructor. Even when the Student takes a stage exam online, the school must arrange to have an instructor present when the stage exam is administered.