HR Functions

1 HR Functions HR FUNCTION RESPONSIBLE PERSON (s). Affinity/Employee Resource Groups Janice Holland Affirmative Action Data - Faculty and Staff Kevin Beckford CHRO - Administrative Support & Scheduling (Kinslow) Susan Leahy Business Partner Oversight Kathy Gallucci Business Partners HR-AVP URMC - Calendar Scheduling (Gallucci) Stephanie Fernandez Communications, HR Samantha Burkett Community Partnership Program(s) Janice Holland Diversity Staff Recruitment Janice Holland Diversity Training, consultation and workshops Kevin Beckford Employee Discount Program (myBetterBenefits)

2 Deborah Thompson or Lindsay Schelegel Employee Engagement Rebecca Walters Employee engagement (SMH/URMC), onboarding of MC HR staff Business Partners Employee ID's (not the card/the number in HRMS) Sandy Moore, Patty Greenwood Employee Records Management Valerie Johnston Employee Records Oversight / I9 Supervisor Employee Relations (Outside of Med Center) Chris Ludwig, Barb Saat or Rhonda Smith Employment - Office Coordinator Mary Ellen Manelis Employment - Oversight Jennifer Forty or Kathy Miner Employment - Verification Valerie Johnston Employment - River Campus Liasion- Hiring Staff Deanna Donohue Employment - SMH/SMD Liaison - Hiring Staff Gracie DiCesare, Kari Hewitt, Sara Ackhmedjanova, Pamela White Employment Postings for Staff and Faculty Patty Clark Healthcare and Technology Youth Apprenticeship Program (HTYAP)

3 Janice Holland HR Admin Services - Return to Work, Workers' Total Rewards / Compensation Deb Martin, Mary Ann Rall HR Admin Svc - Long-Term Disability Brianna White HR Admin Svc- Paid Family Leave Lori Paradiso HR Admin Svc - Short-Term Disability Donna Biondi, Dawn Roides HR Admin Svc - Workers' Compensation Payroll and Off-cycle Check Requests Deborah Borden March 2018 Page 1. HR Functions Hr Admin Svc Leave Administration - Oversight Kathy Hardwick HR Admin Svc -Life Cycle data process oversight Kathy Hardwick, Patty Greenwood HR Admin Svc- Job postings for staff and faculty Patty Clark HR Admin Svc -PAF Documentation Sandra Moore, Patty Greenwood HR Education Stephanie VonBocho HR Events (Forums, Picnic, Holiday Gathering) Susan Leahy HR Policy Interpretation (Outside of Med Ctr)

4 Barb Saat, Rhonda Smith or Chris Ludwig HR Policy Updates and Revisions Kathy Miner HRMS - Customer Assistance, Security Ron Herreid HRMS - Data Entry - lead Sandra Moore HRMS - Director (HR Systems Optimization) Kimberly Williams HRIS - Technical Pei Li HRMS - Functional Director Doris Ludek HRMS - HR Business Analytics Chris Colaluca HRMS - Payroll Denise Valone HRMS - Technical Brian Mochrie HRMS - Technical Candace Bush HRMS - Technical Anuja Tarte HRMS - Total Rewards / Benefits Joan Mark Learning and Development- Sr. Director Stephanie Von Bacho Learning and Development- MyPath Amber Whitlock Learning and Development- Online Learning Sharon Kraynik Learning and Development- Performance Amber Whitlock, Lisa Parker Learning and Development- Simulated and Experiential Learning Tara Serwetnyk Learning and Development- Continuing Education Tammy Eis Learning and Development- Regional Education Erin Sugarman Learning and Development- Onboarding Jenny Argentieri Learning and Development- Leadership TBD.

5 Leave Adinistration - FMLA, Sick, PTO and Vacation Margaret O'Neill Leave Administration - Leave Questions, General Kathy Hardwick March 2018 Page 2. HR Functions Leave Administration - Return to Work Mary Ann Rall, Deb Martin Leave Administration - Vacation Accurals Kathy Hardwick Leave Administration - Workers' Compensation, Incident Reporting Marion Gerken New Hire Orientation - Oversight Jenny Argentieri New Hire Orientation (U of R) Jenny Argentieri New Hire Orientation - Strong Staffing Maggie Pioletti, Kim Robinson, Najia Ahmed Office of Counsel Kate Nearpass or Sarah Merkel Phone List Maintenance - HR (ALPHA) Susan Leahy Staff Classes (online) MY PATH.

6 Strong Staffing oversight Jennifer Forty Strong Staffing payroll/Billing Mary Ellen Manelis Strong Staffing Recruitment & Placement Coordinator Clerical, Admin/Skilled Trades/Med Tech Positions Cynthia Gavin Strong Staffing Recruitment & Placement Coordinator URMC Service Positions Betty Chinappi Talent Acquisition Oversight Zach Arnold Talent Acquisition Recruitment Staff Derek Hudson, Leslie Collison, Sondra Monachino, Taylor Reynolds Telephone Data Coordinator - HRMS, RCHR, Staff Diversity and Inclusion Susan Leahy Telephone Data Coordinator - MCHR, HR Service Center, Learning and Development Stephanie Fernandez Total Rewards / Analytics - Retiree, LTD, Other - Benefit Billing Tom Dunbar, Philip Pierce, Karen Williams Total Rewards / Analytics - Benefit Forms Data Entry, Weekly Letters, Audit System Tom Dunbar, Philip Pierce, Karen Williams Total Rewards / Analytics - Family Status, Name, Address, Health/Dental, Enrollment/ Changes Tom Dunbar, Philip Pierce.

7 Karen Williams Total Rewards / Analytics - Health/Dental, Qualified Medical Child Support Orders Tom Dunbar, Philip Pierce, Karen Williams Total Rewards / Analytics - 990 Reporting Dan Gibson, Melanie Williams Total Rewards / Analytics - Cost calculations Dan Gibson, Melanie Williams Total Rewards / Analytics - Data / budget analyst, Related surveys Dan Gibson, Melanie Williams Total Rewards / Benefits - Death Notices Deborah Thompson, Lindsey Schlegel, Haley Schultz Total Rewards / Benefits - Email box and General Questions Jamie Mance, Karen Cardinal, Millicent Hartzog Total Rewards / Benefits - Events coordination Jamie Mance Total Rewards / Benefits - Executive Benefits Kristen Webb Total Rewards / Benefits - Faculty Orientation Terra Buttram, Erica Owens Total Rewards / Benefits - Health/Dental, Active Faculty/Staff Medicare Eligible Notices Stephanie Xenias March 2018 Page 3.

8 HR Functions Total Rewards / Benefits - Health/Dental, COBRA Stephanie Xenias, Erica Owens, Katherine Cutter, Kathy Grove Total Rewards / Benefits - Health/Dental, Domestic Partners Stephanie Xenias, Erica Owens, Katherine Cutter, Kathy Grove Total Rewards / Benefits - Health/Dental, FSA/HSA Stephanie Xenias, Erica Owens, Katherine Cutter, Kathy Grove Total Rewards / Benefits - Health/Dental, General Questions from Active Employees Stephanie Xenias, Erica Owens, Katherine Cutter, Kathy Grove Total Rewards / Benefits - Health/Dental, General Questions from Employees on LTD Stephanie Xenias, Erica Owens, Katherine Cutter, Kathy Grove Total Rewards / Benefits - Home Ownership Programs Deborah Thompson, Lindsey Schlegel, Haley Schultz Total Rewards / Benefits - HRMS/Programming Karen Lindner Total Rewards / Benefits - Leadership Scott Latshaw or Michelle Barrett and TBD.

9 Total Rewards / Benefits - Life Insurance (UR - basic Term Life; GUL-Group Universal Life, GOTL-Group Optional Term Deborah Thompson, Lindsey Schlegel, Haley Schultz Life Insurance). Total Rewards / Benefits - New Hire Packets Karen Williams Total Rewards / Benefits - Orientation Jenny Argentieri Total Rewards / Benefits - Residents/Fellows Stephanie Xenias, Erica Owens Total Rewards / Benefits - Retiree Health Care Plan(s) Nancy Cournoyer, Zack Beattie, Ajda Turmen Total Rewards / Benefits - Retirement Investments, 403(b) / 457(b)

10 Michelle Barrett, Taylor Brodell, Terra Buttram, Kaityln Crawford, Susan Yackel Total Rewards / Benefits - Retirement/General, Remittances Michelle Barrett, Taylor Brodell, Terra Buttram, Kaityln Crawford, Susan Yackel Total Rewards / Benefits - Retirement/General, Retirement Service Credit Form Michelle Barrett, Taylor Brodell, Terra Buttram, Kaityln Crawford, Susan Yackel Total Rewards / Benefits - Retirement/Withdrawals, Qualified Domestic Relations Order, Retirement Program Loans Michelle Barrett, Taylor Brodell, Terra Buttram, Kaityln Crawford, Susan Yackel Total Rewards / Benefits - Tuition Benefits Deborah Thompson, Lindsey Schlegel, Haley Schultz Total Rewards / Benefits - Well-U programs, Incentives Danielle Hall, Cyndi Henwood, Katelyn Saxton Total Rewards / Benefits - Well-U Programs, Biometric Screenings, Personal Health Assessment, Lifestyle & Co