Transcription of HR Functions
1 HR Functions HR FUNCTION RESPONSIBLE PERSON (s). Affinity/Employee Resource Groups Janice Holland Affirmative Action Data - Faculty and Staff Kevin Beckford CHRO - Administrative Support & Scheduling (Kinslow) Susan Leahy Business Partner Oversight Kathy Gallucci Business Partners HR-AVP URMC - Calendar Scheduling (Gallucci) Stephanie Fernandez Communications, HR Samantha Burkett Community Partnership Program(s) Janice Holland Diversity Staff Recruitment Janice Holland Diversity Training, consultation and workshops Kevin Beckford Employee Discount Program (myBetterBenefits) Deborah Thompson or Lindsay Schelegel Employee Engagement Rebecca Walters Employee engagement (SMH/URMC)
2 , onboarding of MC HR staff Business Partners Employee ID's (not the card/the number in HRMS) Sandy Moore, Patty Greenwood Employee Records Management Valerie Johnston Employee Records Oversight / I9 Supervisor Employee Relations (Outside of Med Center) Chris Ludwig, Barb Saat or Rhonda Smith Employment - Office Coordinator Mary Ellen Manelis Employment - Oversight Jennifer Forty or Kathy Miner Employment - Verification Valerie Johnston Employment - River Campus Liasion- Hiring Staff Deanna Donohue Employment - SMH/SMD Liaison - Hiring Staff Gracie DiCesare, Kari Hewitt, Sara Ackhmedjanova, Pamela White Employment Postings for Staff and Faculty Patty Clark Healthcare and Technology Youth Apprenticeship Program (HTYAP)
3 Janice Holland HR Admin Services - Return to Work, Workers' Total Rewards / Compensation Deb Martin, Mary Ann Rall HR Admin Svc - Long-Term Disability Brianna White HR Admin Svc- Paid Family Leave Lori Paradiso HR Admin Svc - Short-Term Disability Donna Biondi, Dawn Roides HR Admin Svc - Workers' Compensation Payroll and Off-cycle Check Requests Deborah Borden March 2018 Page 1. HR Functions Hr Admin Svc Leave Administration - Oversight Kathy Hardwick HR Admin Svc -Life Cycle data process oversight Kathy Hardwick, Patty Greenwood HR Admin Svc- Job postings for staff and faculty Patty Clark HR Admin Svc -PAF Documentation Sandra Moore, Patty Greenwood HR Education Stephanie VonBocho HR Events (Forums, Picnic, Holiday Gathering) Susan Leahy HR Policy Interpretation (Outside of Med Ctr) Barb Saat, Rhonda Smith or Chris Ludwig HR Policy Updates and Revisions Kathy Miner HRMS - Customer Assistance, Security Ron Herreid HRMS - Data Entry - lead Sandra Moore HRMS - Director (HR Systems Optimization)
4 Kimberly Williams HRIS - Technical Pei Li HRMS - Functional Director Doris Ludek HRMS - HR Business Analytics Chris Colaluca HRMS - Payroll Denise Valone HRMS - Technical Brian Mochrie HRMS - Technical Candace Bush HRMS - Technical Anuja Tarte HRMS - Total Rewards / Benefits Joan Mark Learning and Development- Sr. Director Stephanie Von Bacho Learning and Development- MyPath Amber Whitlock Learning and Development- Online Learning Sharon Kraynik Learning and Development- Performance Amber Whitlock, Lisa Parker Learning and Development- Simulated and Experiential Learning Tara Serwetnyk Learning and Development- Continuing Education Tammy Eis Learning and Development- Regional Education Erin Sugarman Learning and Development- Onboarding Jenny Argentieri Learning and Development- Leadership TBD.
5 Leave Adinistration - FMLA, Sick, PTO and Vacation Margaret O'Neill Leave Administration - Leave Questions, General Kathy Hardwick March 2018 Page 2. HR Functions Leave Administration - Return to Work Mary Ann Rall, Deb Martin Leave Administration - Vacation Accurals Kathy Hardwick Leave Administration - Workers' Compensation, Incident Reporting Marion Gerken New Hire Orientation - Oversight Jenny Argentieri New Hire Orientation (U of R) Jenny Argentieri New Hire Orientation - Strong Staffing Maggie Pioletti, Kim Robinson, Najia Ahmed Office of Counsel Kate Nearpass or Sarah Merkel Phone List Maintenance - HR (ALPHA) Susan Leahy Staff Classes (online) MY PATH. Strong Staffing oversight Jennifer Forty Strong Staffing payroll/Billing Mary Ellen Manelis Strong Staffing Recruitment & Placement Coordinator Clerical, Admin/Skilled Trades/Med Tech Positions Cynthia Gavin Strong Staffing Recruitment & Placement Coordinator URMC Service Positions Betty Chinappi Talent Acquisition Oversight Zach Arnold Talent Acquisition Recruitment Staff Derek Hudson, Leslie Collison, Sondra Monachino, Taylor Reynolds Telephone Data Coordinator - HRMS, RCHR, Staff Diversity and Inclusion Susan Leahy Telephone Data Coordinator - MCHR, HR Service Center, Learning and Development Stephanie Fernandez Total Rewards / Analytics - Retiree, LTD.
6 Other - Benefit Billing Tom Dunbar, Philip Pierce, Karen Williams Total Rewards / Analytics - Benefit Forms Data Entry, Weekly Letters, Audit System Tom Dunbar, Philip Pierce, Karen Williams Total Rewards / Analytics - Family Status, Name, Address, Health/Dental, Enrollment/ Changes Tom Dunbar, Philip Pierce, Karen Williams Total Rewards / Analytics - Health/Dental, Qualified Medical Child Support Orders Tom Dunbar, Philip Pierce, Karen Williams Total Rewards / Analytics - 990 Reporting Dan Gibson, Melanie Williams Total Rewards / Analytics - Cost calculations Dan Gibson, Melanie Williams Total Rewards / Analytics - Data / budget analyst, Related surveys Dan Gibson, Melanie Williams Total Rewards / Benefits - Death Notices Deborah Thompson, Lindsey Schlegel, Haley Schultz Total Rewards / Benefits - Email box and General Questions Jamie Mance, Karen Cardinal, Millicent Hartzog Total Rewards / Benefits - Events coordination Jamie Mance Total Rewards / Benefits - Executive Benefits Kristen Webb Total Rewards / Benefits - Faculty Orientation Terra Buttram, Erica Owens Total Rewards / Benefits - Health/Dental, Active Faculty/Staff Medicare Eligible Notices Stephanie Xenias March 2018 Page 3.
7 HR Functions Total Rewards / Benefits - Health/Dental, COBRA Stephanie Xenias, Erica Owens, Katherine Cutter, Kathy Grove Total Rewards / Benefits - Health/Dental, Domestic Partners Stephanie Xenias, Erica Owens, Katherine Cutter, Kathy Grove Total Rewards / Benefits - Health/Dental, FSA/HSA Stephanie Xenias, Erica Owens, Katherine Cutter, Kathy Grove Total Rewards / Benefits - Health/Dental, General Questions from Active Employees Stephanie Xenias, Erica Owens, Katherine Cutter, Kathy Grove Total Rewards / Benefits - Health/Dental, General Questions from Employees on LTD Stephanie Xenias, Erica Owens, Katherine Cutter, Kathy Grove Total Rewards / Benefits - Home Ownership Programs Deborah Thompson, Lindsey Schlegel, Haley Schultz Total Rewards / Benefits - HRMS/Programming Karen Lindner Total Rewards / Benefits - Leadership Scott Latshaw or Michelle Barrett and TBD.
8 Total Rewards / Benefits - Life Insurance (UR - basic Term Life; GUL-Group Universal Life, GOTL-Group Optional Term Deborah Thompson, Lindsey Schlegel, Haley Schultz Life Insurance). Total Rewards / Benefits - New Hire Packets Karen Williams Total Rewards / Benefits - Orientation Jenny Argentieri Total Rewards / Benefits - Residents/Fellows Stephanie Xenias, Erica Owens Total Rewards / Benefits - Retiree Health Care Plan(s) Nancy Cournoyer, Zack Beattie, Ajda Turmen Total Rewards / Benefits - Retirement Investments, 403(b) / 457(b) Michelle Barrett, Taylor Brodell, Terra Buttram, Kaityln Crawford, Susan Yackel Total Rewards / Benefits - Retirement/General, Remittances Michelle Barrett, Taylor Brodell, Terra Buttram, Kaityln Crawford, Susan Yackel Total Rewards / Benefits - Retirement/General, Retirement Service Credit Form Michelle Barrett, Taylor Brodell, Terra Buttram, Kaityln Crawford, Susan Yackel Total Rewards / Benefits - Retirement/Withdrawals, Qualified Domestic Relations Order, Retirement Program Loans Michelle Barrett, Taylor Brodell, Terra Buttram, Kaityln Crawford, Susan Yackel Total Rewards / Benefits - Tuition Benefits Deborah Thompson, Lindsey Schlegel.
9 Haley Schultz Total Rewards / Benefits - Well-U programs, Incentives Danielle Hall, Cyndi Henwood, Katelyn Saxton Total Rewards / Benefits - Well-U Programs, Biometric Screenings, Personal Health Assessment, Lifestyle & Condition Rachel Carmen, Cyndi Henwood Management Program Total Rewards / Benefits - Well-U Programs, Champion Program Danielle Hall, Katelyn Saxton Total Rewards / Benefits - Well-U Programs, Community Events Danielle Hall, Katelyn Saxton Total Rewards / Benefits - Well-U programs, Eligibility Danielle Hall, Katelyn Saxton Total Rewards / Benefits - Well-U Programs, Fitness Classes ( Yoga, Pilates, etc.), Lunch 'N' Learns, and Danielle Hall, Katelyn Saxton Weightwatchers Program Total Rewards / Benefits - Well-U Programs, Loyalty Program Danielle Hall, Katelyn Saxton Total Rewards / Benefits - Well-U Programs, Website/Mobile App/Communications Katelyn Saxton Total Rewards / Benefits - YOUR Benefits Extra Deborah Thompson, Lindsey Schlegel, Haley Schultz Total Rewards / Benefits and Compensation - Invoices, Requests for Payment, Track Ledgers Jamie Mance Total Rewards / Compensation Administration, Wage & Salary /Guidelines Laura DuMont, Julie Cavalieri, Mike Mulherin, Tammy Lotta, Andrea Smith Total Rewards / Compensation - Change job code/grade/salary plan Laura DuMont.
10 Julie Cavalieri, Mike Mulherin, Tammy Lotta, Andrea Smith March 2018 Page 4. HR Functions Total Rewards / Compensation - Compliance Issues (NYS & FLSA) Laura DuMont, Julie Cavalieri, Mike Mulherin, Tammy Lotta, Andrea Smith Total Rewards / Compensation - Employee counts, wages Tammy Lotta, Andrea Smith Total Rewards / Compensation - Evaluation requests Laura DuMont, Julie Cavalieri, Mike Mulherin, Tammy Lotta, Andrea Smith Total Rewards / Compensation - Fair Labor Standards Act Laura DuMont, Julie Cavalieri, Mike Mulherin, Tammy Lotta, Andrea Smith Total Rewards / Compensation - Job Codes Laura DuMont, Julie Cavalieri, Mike Mulherin, Tammy Lotta, Andrea Smith Total Rewards / Compensation - Market data requests Laura DuMont, Julie Cavalieri, Mike Mulherin, Tammy Lotta.
