HR Functions - rochester.edu

1 HR FunctionsFUNCTIONRESPONSIBLE PERSON (s)Affinity/Employee Resource GroupsStanley Byrd or Janice Holland Affirmative Action Data - Facutly and StaffLarry Ansini or Laura DuMont Associate Vice President - Administrative Support & SchedulingSusan LeahyBenefits - 990 ReportingDan GibsonBenefits - Cost calculationsDan GibsonBenefits - Data / budget analyst, Related surveys, Dan GibsonBenefits - Death NoticesDeborah ThompsonBenefits - Email boxKathy Grove or Millicent HartzogBenefits - Events coordinationElisabeth KennedyBenefits - Executive CompensationMichelle BarrettBenefits - Faculty OrientationSusan YackelBenefits - General Benefits QuestionsKathy Grove or Millicent HartzogBenefits - Health/Dental.

2 Active Faculty/Staff Medicare Eligible NoticesAnne LytwynecBenefits - Health/Dental, COBRAC hristine Jackson, T'Hani O'Connor, Erica Owens, Anne LytwynecBenefits - Health/Dental, Domestic PartnersChristine Jackson, T'Hani O'Connor, Erica Owens, Anne LytwynecBenefits - Health/Dental, FSA/HSAC hristine Jackson, T'Hani O'Connor, Erica Owens, Anne LytwynecBenefits - Health/Dental, General Questions from Active EmployeesChristine Jackson, T'Hani O'Connor, Erica Owens, Anne LytwynecBenefits - Health/Dental, General Questions from Employees on LTDC hristine Jackson, T'Hani O'Connor, Erica Owens, Anne LytwynecBenefits - Home Ownership ProgramsDeborah ThompsonBenefits - HRMS/ProgrammingKaren LindnerBenefits - Invoices, Requests for Payment, Track LedgersElisabeth KennedyBenefits - LeadershipMichele Hill or Ellen Scott / Scott LatshawBenefits - Life Insurance (UR - basic Term Life.)

3 GUL-Group Universal Life, GOTL-Group Optional Term Life Insurance)Deborah ThompsonBenefits - MetLife Auto & HomeDeborah ThompsonBenefits - New Hire PacketsKathy Hardwick, Lori Paradiso, Karen WilliamsBenefits - OrientationDiane AmeyBenefits - Post-Retirement Benefit MeetingsStephanie Xenias Benefits - Post-Retirement, Medicare Primary QuestionsStephanie Xenias, Tosha BlueBenefits - Post-Retirement, Post-Retirement Service Credit FormTosha BlueBenefits - Residents/FellowsErica Owens, Anne LytwynecBenefits - Retirement Investments, 403(b)Abby Blakely, Taylor Brodell, Michelle BarrettBenefits - Retirement Investments, 457(b)Susan Yackel, Taylor Brodell, Michelle BarrettBenefits - Retirement/General, RemittancesAbby Blakely, Taylor Brodell, Michelle BarrettBenefits - Retirement/General, Retirement Service Credit FormAbby Blakely, Taylor BrodellBenefits - Retirement/Withdrawals, Qualified Domestic Relations Order, Retirement Program LoansSusan Yackel, Taylor Brodell, Michelle BarrettBenefits - Status Changes, General questionsKathy Grove or Millicent HartzogBenefits - Telephone Data Coordinator (TDC)

4 Elisabeth KennedyJanuary 2015 Page 1HR FunctionsBenefits - Tuition BenefitsDeborah Thompson, Lori ParadisoBenefits - Well-U programs, IncentivesBrittany Fuino, Kendra Chamberlain Benefits - Well-U Programs, Biometric Screenings, Personal Health Assessment, Lifestyle & Condition Management ProgramRachel CarmenBenefits - Well-U Programs, Champion ProgramBrittany Fuino, Kendra Chamberlain Benefits - Well-U Programs, Community EventsBrittany Fuino, Kendra Chamberlain Benefits - Well-U programs, EligibilityBrittany Fuino, Kendra Chamberlain Benefits - Well-U Programs, Fitness Classes ( Yoga, Pilates, etc.), Lunch 'N' Learns, and Weightwatchers ProgramBrittany Fuino, Kendra Chamberlain Benefits - Well-U Programs, Loyalty ProgramBrittany Fuino, Kendra ChamberlainBenefits - Well-U Programs, Website/Mobile App/CommunicationsKendra Chamberlain Budget (HR)Allen Ibrismovic Business Partner OversightJeff StevensBusiness Partners Ctr; Radiation Oncology; Pluta Center; Interlakes; Batavia; Labor RelationsJosh LehmanCardiovascular.

5 LeanNicky SahliChief HR Officer - Calendar SchedulingStephanie FernandezCommunity Partnership Program(s)Janice HollandCompensation Administration (all)Larry Ansini or Laura DuMontCompliance Issues (NYS & FLSA)Larry Ansini, Laura DuMont, Julie Cavalieri, Andrea SmithCritical Care; Respiratory: Emergency Medicine; Pulmonary, Nursing Oganization LeadPeg LeeData Analysis for MC HR depts (HRMS, Finance, Operations and Employee Surveys)Allen IbrismovicData inquires - Employee counts, wagesAndrea SmithDiversity Staff Recruitment Janice Holland or Sondra MonachinoDiversity Training, consultation and workshopsStanley Byrd Employee Discount Program (RARES)Susan Leahy or Stephanie FernandezEmployee engagement (SMH/URMC), onboarding of MC HR staffJeff Stevens & Business PartnersEmployee ID's (not the card/the number in HRMS)Sandy MooreEmployee Records ManagementValerie JohnstonEmployee Records Oversight / I9 SupervisorDiane AmeyEmployee Relations (Outside of Med Center)

6 Pam Allen, Barb Saat or Rhonda SmithEmployment - Office Coordinator Mary Ellen Manelis Employment - OversightSylvia Seeley or Kathy MinerEmployment - VerificationValerie JohnstonFacilities - MC/RC;ESM; MAG; Parking; Power Plant; Public Safety; Finance and HR; Support OperationsEMERGENCY PREPAREDNESS (SMH/SMD)Alex GalesFair Labor Standards ActLarry Ansini, Laura DuMont, Julie Cavalieri, Andrea SmithFamily CareMelissa RitzenthalerFood and Nutrition; Stores; Materials Mgmt: MC Environ Svcs; BenefitsSusan LessFrequently Used Phone Numbers - Alpha ListSusan Leahy Healthcare and Technology Youth Apprenticeship Program (HTYAP)Janice HollandJanuary 2015 Page 2HR FunctionsHIM; Patient Accounts; Budget; Transportation; IT - MC; Admissions.

7 Policies and ProceeduresChris WalshHiring Staff - River Campus LiasionKathy BuonaccorsoHiring Staff - SMH/SMD Liaison Gracie DiCesare, Jessica Lerkins or Colleen Warney Home Ownership ProgramsDeborah ThompsonHR Admin Services - Return to Work, Workers CompensationDeb Martin, Mary Ann RallHR Admin Svc - Benefit Forms Data Entry, Weekly Letters, Audit SystemTom Dunbar or Philip PierceHR Admin Svc - Family Status/ Name Changes ChangesKaren WilliamsHR Admin Svc - Health/Dental, Enrollment/ChangesKaren WilliamsHR Admin Svc - Health/Dental, Qualified Medical Child Support OrdersKaren WilliamsHR Admin Svc - Home Ownership Programs ProcessingLori ParadisoHR Admin Svc HRMS - Address changesTom Dunbar or Philip PierceHR Admin Svc - Long-Term DisabilityLuke Haffen, Jason Procopio, Linda Freeman HR Admin Svcs - Retiree, LTD, Other - Benefit BillingTom Dunbar, Philip Pierce, Lori Paradiso, Karen WilliamsHR Admin Svc - Short-Term DisabilityJason Procopio.

8 Linda FreemanHR Admin Svc - Tuition Benefits ProcessingLori ParadisoHR Admin Svc - Workers' CompensationTBDHR Admin Svc - Workers Compensation Payroll and Off-cycle Check RequestsDeborah BordenHR Admin Svc- Ben Admin OversightKathy HardwickHr Admin Svc Leave Administration - OversightKathy HardwickHR Admin Svc -Life Cycle data process oversightKathy Hardwick or Kathy MinerHR Admin Svc -PAF DocumentationSandra MooreHR EducationStanley ByrdHR Events (Forums, Picnic, Holiday Gathering)Susan LeahyHR ExperienceMarcy MiceliHR Policy Interpretation (Outside of Med Ctr) Barb Saat, Rhonda Smith or Pam AllenHR Policy Updates and RevisionsSusan LeahyHR RecognitionMarcy MiceliHRMS - BenefitsJoan MarkHRMS - Customer Assistance, SecurityRon HerreidHRMS - Data Entry - leadSandra MooreHRMS - DirectorTim EldredHRMS - Functional Marie ScullyHRMS - Functional DirectorDoris LudekHRMS - HR Business AnalyticsChris ColalucaHRMS - PayrollDenise ValoneHRMS - Postings for Staff/Faculty Martha GucheHRMS - TechnicalBrian MochrieHRMS - Technical Candace BushJanuary 2015 Page 3HR FunctionsHRMS - Technical DirectorBernie JurczakImaging; Clinical Engineering; Pharmacy.

9 Organizational Events and RecognitionHeather PulverJobs - Change job code/grade/salary planLarry Ansini or Laura DuMont Jobs - Evaluation requestsLaura DuMont, Julie Cavalieri or Andrea SmithJobs - Job CodesJulie Cavalieri or Andrea SmithJobs - Market data requestsJulie Cavalieri or Andrea SmithJobs - New job code creation/reviewsLarry Ansini or Laura DuMont Jobs - Pay GradesJulie Cavalieri or Andrea SmithJobs - PostingsMartha GucheJobs - Salary PlansLarry Ansini or Laura DuMont Jobs - Survey (Market Data)Julie Cavalieri or Andrea SmithPathology; Lab Medicine; HR Staffing/Job Descriptions(iHR)Tiina WalshLeave Adinistration - FMLA, Sick, PTO and VacationKaren HaweLeave Administration - Leave Questions, GeneralLinda Freeman, Jason ProcopioLeave Administration - Return to WorkMary Ann Rall, Deb MartinLeave Administration - Vacation AccuralsJason Procopio, Karen HaweLeave Administration - Workers Compensation, Incident ReportingMarion GerkenMC Leadership Programs Set Up (registration, class lists, etc.)

10 Mark HoganMedicineJoanna PietropaoliNeurology; Neurosurgery; Diversity, Inclusion, and Affirmative ActionKimberlyn McDonaldNew Hire Orientation - OversightDiane Amey or Sylvia Seeley New Hire Orientation (U of R)Diane Amey; Betty Chinappi; Cynthia Gavin or Dina HenchenNew Hire Orientation - Strong StaffingMaggie Pioletti or Kim Robinson New Manager and Supervisor Onboarding ProgramMarcy MiceliNYS Labor Law Standards / ComplianceLarry Ansini, Laura DuMont, Julie Cavalieri, Andrea SmithOffice of CounselKate Nearpass or Susan WormerOnline Learning (creating modules) Kristin Hocker or Marcy MiceliOphthalmology; Dermatology; EIOHH olly Lewis Ortho; Wound Center; Occ Med; Urology; Otolaryngology; AmbulatoryLiz Franz Pediatrics; PFCCR ebecca WaltersPeri-op; PACU; Sterile Processing; Sawgrass;Surgery;Bariatric Transplant; Anesthesiology, HIPAA and SecurityZack ArnoldPhone List Maintenance - HRSusan LeahyPrimary Care; AHP; OB/GYN; Dena GugginoPsychiatryNancy ShepardStrong Staffing Recruitment & Placement Coordinator RC Service/Skilled Trades/Med Tech PositionsCynthia GavinStrong Staffing Recruitment & Placement Coordinator Clerical/Admin PositionsDina HenchenStrong Staffing Recruitment & Placement Coordinator URMC Service PositionsBetty ChinappiService Awards Melissa Ritzenthaler January 2015 Page 4HR FunctionsSMD.